Top 12 Practice Administrator Jobs in Rochester, MI

Chart Preparation Clerk
CAVA - Cardiology & Vascular Associates —Commerce, MI
- $16.00 - $17.50 an hour
- Full-time
- Background check
- Medical office experience
- Primary Care
- Health insurance
- Dental insurance
Quick Apply
Cardiology Practice Administrator
Premier Cardiovascular Consultants —Troy, MI
- $60 a year
- Email
- Bachelor's degree
- In-person
- Senior level
- Health insurance
- Dental insurance
Quick Apply
Client Enablement Specialist
Triarq Practice Services —Royal Oak, MI
- Full-time
- Remote
- Mid-level
- Education
- Business Administration
Quick Apply
7h
Construction Asst Director of Project Management/Ops Practice Administrator
Plante Moran —Southfield, MI
- $80,000 - $160,000 a year
- Microsoft Excel
- Microsoft Outlook
- English
- Disability insurance
- Health insurance
Director of Business Development
SalvoHealth —Detroit, MI
- $130,000 - $250,000 a year
- Full-time
- Remote
- 7 years
- Contracts
- Senior level
- Commuter assistance
- Health insurance
Quick Apply
16h
Medication Specialist - Cardiology Clinic
CAVA - Cardiology & Vascular Associates —Bloomfield Hills, MI
- $17 - $19 an hour
- Full-time
- Background check
- Nursing
- HIPAA
- Free parking
- Paid training
Quick Apply
19h

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Chart Preparation Clerk

CAVA - Cardiology & Vascular Associates -
Commerce, MI

Quick Apply

Job Details

Full-time
$16.00 - $17.50 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Medical office experience
HIPAA
Medical scheduling
High school diploma or GED
Time management

Full Job Description

Company Overview

Cardiology and Vascular Associates (CAVA)—one of Michigan’s leading cardiology practices. Founded in 2000, CAVA proudly delivers top-tier cardiovascular care across 3 office locations and multiple area hospitals through a dedicated team of 10 board-certified cardiologists and a team of highly skilled mid-level providers

Position Summary

The Clinic Chart Preparation Coordinator is responsible for ensuring patient medical records are complete, accurate, and prepared prior to scheduled appointments. This position supports providers by reviewing charts, obtaining outside medical records, updating patient information, and identifying outstanding tests, imaging, referrals, and documentation needed before the patient visit. The coordinator works closely with physicians, advanced practice providers, clinical staff, and administrative personnel to promote efficient clinic operations and high-quality patient care.

Essential Duties and Responsibilities Chart Preparation

Review provider schedules and prepare patient charts prior to clinic appointments.
Verify patient demographics, insurance information, and primary care provider information.
Ensure all required medical records, consultation notes, laboratory results, imaging reports, and diagnostic testing are available in the electronic medical record (EMR).
Import and organize outside medical records into the patient's chart.
Identify incomplete or missing documentation and obtain records from referring providers, hospitals, and diagnostic facilities.
Flag urgent clinical findings or missing information for provider review.

Medical Record Management

Maintain accurate and organized electronic medical records.
Scan, index, and file patient documentation according to organizational standards.
Ensure records comply with HIPAA regulations and organizational policies.
Reconcile duplicate or incomplete patient records.

Care Coordination

Coordinate with referral coordinators, medical assistants, nurses, and providers regarding outstanding patient information.
Follow up with outside offices to obtain medical records before appointments.
Verify completion of ordered laboratory tests, imaging studies, and specialty consultations.
Communicate scheduling concerns that may impact patient care.

Administrative Support

Assist with appointment preparation and workflow management.
Monitor daily provider schedules to prioritize chart completion.
Maintain tracking logs for outstanding records requests.
Support quality improvement initiatives related to documentation and patient flow.
Perform additional administrative duties as assigned.

Qualifications

High school diploma or GED required.
Associate degree in healthcare administration, medical assisting, health information management, or a related field preferred.
Minimum of 1–2 years of experience in a medical office, hospital, or specialty clinic preferred.
Experience with electronic medical records (EMR/EHR) systems.
Knowledge of medical terminology and healthcare documentation.
Strong organizational, time management, and multitasking skills.
Excellent verbal and written communication skills.

Preferred Skills

Proficiency with Microsoft Office Suite.
Experience requesting and managing outside medical records.
Knowledge of referral processes and insurance verification.
Ability to prioritize work in a fast-paced clinical environment.
Strong attention to detail and commitment to accuracy.

Reports To: Clinical Manager, Practice Administrator, or Office Manager

Supervisory Responsibilities: None

Physical Requirements

Ability to stand, walk, bend, and lift up to 25 pounds.
Manual dexterity to perform clinical procedures.
Ability to work in a fast-paced healthcare environment.

Pay: $16.00 - $17.50 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Application Question(s):

Are you agreeable to pre-hire screenings as required?
How many years of medical chart preparation experience do you have?

Work Location: In person

Quick Apply

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Practice Administrator jobs in Rochester, MI

Chart Preparation Clerk

Cardiology Practice Administrator

Client Enablement Specialist

Construction Asst Director of Project Management/Ops Practice Administrator

Director of Business Development

Medication Specialist - Cardiology Clinic

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