Job Title: H2A Supervisor
Department: Human Resources/ H2A Reports To: Director of Human Resources FLSA Status: Exempt
Location: Company-wide/ Multi-location
Prepared By: Human Resources
Approved By: Vice President/ Director of Human Resources
Position Summary
The H2A Supervisor is responsible for supporting the company's H2A department and supervising day-to-day H2A program activities, including workforce planning support, recruitment and selection coordination, worker onboarding, consular and border-crossing logistics, housing procurement, housing compliance, transportation, meal coordination, worker support, recordkeeping, audits, and regulatory compliance.
This position helps ensure the company's H2A program is administered in compliance with applicable federal and state requirements, including the U.S. Department of Labor, Department of Homeland Security, State Workforce Agency requirements, California employee housing rules, and company policies. The role also provides supervision to H2A staff and coordinates with operations, payroll, safety, HR, housing vendors, transportation providers, caterers, and management to ensure workers are recruited, housed, transported, onboarded, supported, and documented properly.
Essential Duties and Responsibilities
H2A Program Leadership and Compliance
- Support the company's H2A program across operating areas, ensuring timely execution of recruitment, housing, onboarding, worker movement, active management, and closeout activities.
- Maintain overall responsibility for H2A compliance with applicable federal, state, and company standards.
- Coordinate with HR, payroll, operations, housing teams, and managers to ensure H2A contracts and worker records are accurate and complete.
- Support and maintain operational data, including growers, crews, dates, work locations, commodities, production standards, housing locations, meal plans, transportation, wages, piece rates, and worker counts.
- Monitor H2A contract periods, first date worked, 50% recruitment periods, extensions, replacements, terminations, abandonments, early completions, and end-of-season reporting.
- Support appropriate reporting to government agencies or designated internal contacts, including DOL, OHS, SWA, and other applicable agencies.
- Maintain audit-ready H2A records, including recruitment reports, applicant/referral documentation, contracts, MSPAs, housing records, transportation documents, payroll support, subsistence records, inspection records, and worker communications.
Recruitment and Selection Oversight
Housing Procurement and Capacity Planning
- Lead the process of identifying, evaluating, securing, and maintaining sufficient housing for H2A workers and eligible corresponding workers.
- Develop housing capacity plans based on crew assignments, arrival dates, work locations, transportation routes, and operational needs.
- Source new housing options, including hotels, apartments, employee housing facilities, and other compliant housing arrangements.
- Evaluate potential housing for location, capacity, cost, transportation feasibility, safety, compliance readiness, vendor reliability, and worker suitability.
- Negotiate, review, and coordinate housing contracts, housing letters, facility agreements, vendor expectations, and renewal timelines.
- Maintain housing count, bed availability, room assignment, facility status, inspection, inventory, and occupancy tracking.
- Coordinate housing setup and teardown, initial and final walkthroughs, inventory purchases, room assignments, keys, access codes, parking permits, and employee communications.
Housing Compliance and Inspections
- Ensure all company-provided or company-arranged H2A housing meets applicable federal, state, and local housing standards before occupancy and throughout the season.
- Oversee permit-to-operate processes, inspection scheduling, inspection readiness, corrective action tracking, and housing documentation.
- Conduct or supervise recurring housing inspections, including pre-occupancy, weekly/monthly, 50% period, post-season, and final walkthrough inspections.
- Ensure housing facilities are maintained with proper sanitation, sleeping arrangements, kitchen/cooking access or meal arrangements, bathrooms, laundry, lighting, heating/cooling, fire safety, pest control, garbage disposal, drinking water, sewage, and general habitability standards.
- Manage housing maintenance requests, worker complaints, QR/app-based maintenance systems, vendor follow-up, and documented resolution.
- Ensure housing inventory is available and properly controlled, including bedding, toilet paper, cleaning supplies, furniture, appliances, safety supplies, and other required items.
- Supervise housing coordinators, housekeepers, and facility support processes, including task schedules, timesheets, and daily activity reporting.
Transportation, Consular, Border Crossing and Arrival Logistics
- Oversee transportation planning for recruitment events, consular appointments, border crossing, arrivals, departures, daily worker transportation, and end-of-season returns.
- Coordinate transportation vendors, trip schedules, phone call lists, hotel accommodations, arrival monitoring, and related travel logistics.
- Ensure required arrival, travel, Social Security, and worker documentation processes are completed accurately and timely.
- Coordinate arrival reception, room assignments, housing orientation, meal schedules, transportation instructions, and first-day readiness.
- Partner with operations to confirm crew start dates, work locations, supervisor contacts, meal schedules, and transportation logistics.
Meals, Catering, Subsistence and Reimbursements
- Oversee meal plan creation, catering contracts, catering letters, meal schedules, meal reports, and meal deduction controls.
- Coordinate with caterers, housing staff, operations, and payroll to ensure meals are provided or kitchen facilities are available as required by applicable requirements.
- Oversee subsistence processing, inbound/outbound payments, reimbursements, and employee payment follow-through.
- Ensure meal charges, reimbursements, subsistence payments, and related deductions are properly documented and communicated.
- Review and approve housing, catering, transportation, hotel, and H2A vendor invoices for accuracy, coding, and payment processing.
Worker Support, Employee Relations and Field/Housing Presence
- Serve as a key point of contact for H2A workers regarding housing, meals, transportation, payroll questions, employment verification requests, reimbursements, complaints, concerns, and general support.
- Visit housing sites, offices, and crews regularly to confirm working and living conditions, resolve concerns, and reinforce company expectations.
- Partner with HR, safety, payroll, and operations on employee matters, investigations, corrective actions, wellness checks, and worker communications.
- Conduct or coordinate orientations covering contracts, housing rules, transportation, meals, safety, reporting channels, anti-harassment expectations, payroll, and company policies.
- Build positive working relationships with H2A workers, corresponding workers, supervisors, foremen, managers, vendors, and agency partners.
Training and Internal Compliance Controls
- Train supervisors, foremen, managers, and H2A staff on H2A obligations, worker protections, housing rules, recruitment rules, documentation, and escalation procedures.
- Prepare periodic compliance reports, executive summaries, audit findings, KPI updates, and recommendations for process improvement.
Department Management and Process Improvement
- Lead, train, coach, and support H2A department staff, including administrative, recruitment, housing, and regional support roles.
- Assign responsibilities, monitor task completion, identify coverage gaps, and ensure accountability across all H2A functions.
- Maintain department SOPs, calendars, checklists, task trackers, and communication tools.
- Develop and improve processes for tracking recruitment, housing, meals, transportation, inspections, worker assignments, invoices, active counts, and compliance deadlines.
- Provide weekly or periodic updates to leadership regarding program status, risks, staffing needs, housing capacity, worker arrivals/departures, compliance concerns, and pending decisions.
- Participate in strategic planning for labor needs, housing expansion, vendor sourcing, compliance improvements, and seasonal readiness.
Supervisory Responsibilities
This position may supervise or provide functional direction to H2A department staff, including recruitment and selection coordinators, housing administrators, housing coordinators, administrative coordinators, clerks,
seasonal support staff, and regional H2A support personnel. This position does not oversee petition administration, job order preparation, or filing responsibilities.
Required Qualifications
- Strong working knowledge of the H2A temporary agricultural worker program.
- Experience with agricultural operations, labor planning, H2A compliance, housing coordination, recruitment, HR, or related field operations.
- Knowledge of federal and state labor compliance requirements affecting agricultural employers.
- Ability to manage housing procurement, inspections, vendor relationships, worker assignments, and corrective action follow-up.
- Strong organizational skills with the ability to manage multiple deadlines, locations, vendors, crews, and worker groups.
- Ability to read, understand, and apply contracts, agency requirements, policies, and compliance procedures.
- Proficiency with Microsoft Office, Excel, SharePoint, HR/payroll systems, H2A platforms, and document tracking systems.
- Ability to travel frequently to housing sites, offices, fields, recruitment events, border locations, and other company operations.
- Valid driver's license and acceptable driving record under company policy.
- Bilingual English/Spanish strongly preferred or required.
Education and Experience
- Associate degree in Human Resources, Business Administration, Agriculture, Compliance, or related field preferred.
- Equivalent experience may substitute for education.
- Minimum of 5 years of experience in agricultural operations, HR, compliance, H2A administration, housing management, or labor program supervision preferred.
- Prior supervisory or department leadership experience preferred.
- Experience with recruitment reports, housing inspections, worker onboarding, transportation logistics, and vendor management strongly preferred.
Knowledge, Skills and Abilities
- H2A program supervision, administration, and compliance.
- Agricultural workforce planning.
- Recruitment and selection documentation.
- Housing procurement and compliance inspections.
- Vendor contract coordination.
- Transportation and arrival logistics.
- Worker relations and complaint resolution.
- Internal auditing and corrective action tracking.
- Strong written and verbal communication.
- Ability to work under pressure and manage seasonal deadlines.
- Ability to maintain confidentiality and professionalism.
- Strong analytical, spreadsheet, and reporting skills.
- Ability to build relationships with workers, supervisors, managers, agencies, and vendors.
Physical Demands
- Sitting for extended periods.
- Walking housing facilities, fields, parking areas, hotel sites, and uneven outdoor surfaces.
- Driving for extended periods and traveling between company locations.
- Lifting or moving items up to 50 pounds occasionally.
- Bending, reaching, stooping, pushing, pulling, and manual dexterity as needed.
- Exposure to outdoor agricultural environments, housing facilities, field operations, cold rooms, noisy equipment areas, and variable weather conditions.
- Communicating by phone, radio, email, text, and in person in both office and field environments.
Work Environment
This position works in a fast-paced, seasonal agricultural environment with frequent interruptions, shifting deadlines, multi-location coordination, and regular interaction with employees, workers, vendors, agencies, supervisors, and management. The position requires flexibility in schedule, including early mornings, evenings, weekends, travel, and urgent response during peak H2A activity periods.
Salary is dependent on experience and expertise.
Pay: Up to $130,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Education:
Experience:
Willingness to travel:
Work Location: In person
