Build Something That Matters. Lead the Future of Procurement.
Are you excited by the opportunity to build systems, improve processes, and create lasting organizational impact?
Grace Inspired Living is seeking a strategic, innovative Procurement Operations Specialist to lead the transformation of our procurement and inventory management function. This role is not a traditional purchasing/buyer position. We are seeking a strategic procurement leader who can build and modernize our procurement function, implement systems and processes, optimize vendor relationships, and create scalable purchasing strategies across the organization.
The Procurement Operations Specialist is responsible for modernizing and managing the procurement and inventory management function for Grace Inspired Living and its communities. This role will lead the transition from manual, paper-based purchase order processes to a scalable, technology-enabled procurement and inventory system. The ideal candidate is both strategic and hands-on, capable of assessing current-state operations, selecting and implementing procurement and inventory tools, establishing standardized processes, optimizing vendor spend, and maximizing Group Purchasing Organization (GPO) relationships.
If you enjoy solving complex problems, implementing technology, improving operational efficiency, and collaborating with leaders across an organization, we'd love to meet you.
Why Join Grace Inspired Living?
As a mission-driven, nonprofit senior living organization, we are committed to providing exceptional care for older adults and we know operational excellence is essential to delivering that care.
In this newly created role, you'll have the opportunity to:
✔ Lead the implementation of a modern procurement and inventory management system
✔ Build standardized purchasing processes across the organization
✔ Develop strategic vendor partnerships and maximize Group Purchasing Organization (GPO) opportunities
✔ Partner directly with executive leadership to improve operational performance
✔ Create scalable systems that will support our continued growth
Your work will directly impact resident care, financial stewardship, and operational excellence.
Medical, Dental, and Vision coverage
Health Savings Account (HSA) and Flexible Spending Account (FSA)
Retirement: 401(k) with employer matching
Credit Union Membership
Paid Time Off (starts accruing Day 1)
Company Paid Short Term Disability
Employee discount at our on-site café, and discount programs
Employee Assistance Program for the household
Free pool and fitness facility
About Us: Guided by God's love, Grace Inspired Living is dedicated to providing communities and services that enhance the lives of older adults in a supportive setting that values residents, employees, volunteers, and families. Make an Impact. Advance your Career. Give back to the Community.
As the Procurement Operations Specialist, you'll serve as the organization's procurement subject matter expert while balancing strategic planning with day-to-day operational execution.
Procurement Transformation & Systems Implementation
-
Lead the assessment, selection, and implementation of a procurement and inventory management system while standardizing purchasing workflows, controls, and approvals.
Procurement Operations & Process Development
-
Develop and document procurement policies, procedures, and best practices.
-
Implement standardized purchasing processes across clinical, dining, facilities, housekeeping, and administrative departments.
-
Ensure purchasing compliance with internal policies, budget controls, and regulatory requirements.
-
Design and implement inventory management processes to improve visibility, accuracy, and turnover.
-
Negotiate delivery terms including shipping costs.
-
Collaborate with department leaders to align inventory levels with operational needs.
Spend Optimization & Cost Management in conjunction with Finance Department
-
Analyze historical and ongoing spend to identify savings opportunities and inefficiencies.
-
Lead initiatives to reduce total cost of ownership through standardization, contract compliance, and vendor consolidation.
-
Monitor pricing trends and market conditions relevant to senior care, healthcare supplies, food service, and facilities.
-
In conjunction with Department Manager and Senior Management, manage vendor relationships, including contract negotiations and review, performance monitoring, and issue resolution.
-
Optimize utilization of Group Purchasing Organization (GPO) contracts and programs.
-
Serve as the primary liaison with GPO representatives to ensure maximum value, rebates, and compliance.
-
Evaluate when offGPO purchasing is advantageous and ensure decisions are datadriven.
-
Partner with Nursing, Personal Care, Housekeeping, Laundry, Dining Services, Facilities, IT, and Finance to align procurement activities with operational and care objectives.
-
Provide training and support to department leaders and staff on procurement systems and processes.
-
Act as a trusted advisor on purchasing and inventory best practices.
-
Develop and maintain procurement and inventory dashboards and key performance indicators (KPIs).
-
Report on spend, savings, contract compliance, inventory performance, and system utilization.
-
Support budgeting, forecasting, and audit activities related to purchasing and inventory
-
Process design and optimization
-
Systems implementation and adoption
-
Financial and spend analysis
-
Vendor and contract management
-
Crossfunctional collaboration
-
Attention to detail and internal controls
-
Ability to operate independently in a buildandimprove environment
What We're Looking For
Bachelor's degree in Business, Supply Chain Management, Finance, Healthcare Administration, or a related field.
Five (5) or more years of progressive procurement, purchasing, or supply chain experience.
Experience implementing or significantly upgrading procurement and/or inventory management systems.
Strong analytical skills with the ability to interpret purchasing and spend data.
Experience managing vendor relationships and contract performance.
Excellent organizational, communication, and project management skills.
Ability to successfully lead change within a growing organization.
Experience in senior living, healthcare, skilled nursing, hospitals, hospitality, or another regulated environment.
Experience working with Group Purchasing Organizations (GPOs).
Knowledge of healthcare supply chains, clinical supplies, food service purchasing, and facilities procurement.
Professional certification such as CPIM or CPSM.
Experience leading organizations through procurement modernization initiatives.
Schedule
Full-Time
Occasional flexibility may be required based on project implementation and operational needs.
Ready to Build Something Great?
If you're passionate about creating efficient systems, driving organizational improvement, and supporting a mission dedicated to serving older adults, we'd love to hear from you.
Apply today and help shape the future of procurement at Grace Inspired Living.
We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state or local law, including but not limited to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status or uniformed service member status.
If hired, I understand that my employment is at-will as permitted under applicable state law. I understand this means that either the company or I may terminate the employment relationship at any time, for any reason, with or without notice or cause.
The Grace Inspired Living communities are premier Continuing Care Retirement Communities nestled in the scenic landscape of Bucks County, PA. We provide flexible independent living options, ensuring comprehensive support is always within reach. Through a commitment to advocacy, our dedicated team delivers quality resident-centered personal care and healthcare with genuine warmth and compassion. As a non-profit, faith-based senior living organization, our core mission is to inspire residents to live gracefully. The Lutheran Community at Telford offers flexible and carefree senior living options, from spacious Independent Living cottages and apartments to specialized care in our Healthcare Pavilion, Personal Care and Memory Support neighborhood. The Community at Rockhill immerses senior living residents in nature’s grandeur. Our tastefully appointed maintenance-free apartments, supportive Personal Care and comprehensive Healthcare emphasize inspired living for all levels of need.
