Top 7 Production Assistant Jobs in Portland, OR

Production Administrative Assistant
Neil Kelly Company Inc —Portland, OR
- $27 - $30 an hour
- Full-time
- Basic math
- Mid-level
- Office
- Health savings account
- Paid holidays
4d
Video Producer & Photographer
Oregon Symphony —Portland, OR
- $70,000 - $75,000 a year
- Email
- Office
- Bachelor's degree
- Budgeting
- Disability insurance
- Health insurance
12d
Content Producer / Shooter-Editor
Ironman 4x4 USA ll LLC —Sherwood, OR
- $65,000 a year
- Full-time
- Mid-level
- Outdoor work
Quick Apply
5d
Event Contractor - Sports
BallerTV —Portland, OR
- $18 an hour
- 12 hour shift
- Background check
- 18 years or older
- Driver's License
Quick Apply
8d
Content Creator with Video Editor & Multimedia Experience
Coldwell Banker —West Linn, OR
- $45,000 a year
- Marketing
- Mid-level
- Office
Quick Apply
5d
NEWS PHOTOGRAPHER (VIDEO) - KPTV
Gray Media —Beaverton, OR
- Weekends as needed
- Clean driving record
- Maintenance
- Mid-level
Quick Apply
SPORTS PHOTOGRAPHER/EDITOR - KPTV
Gray Media —Beaverton, OR
- Weekends as needed
- Clean driving record
- Mid-level
- 2 years
Quick Apply

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Video Producer & Photographer
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Production Coordinator (Part-Time)
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Production Administrative Assistant

Neil Kelly Company Inc -
Portland, OR

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Job Details

Full-time
$27 - $30 an hour
4 days ago

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Cell phone reimbursement
Employee assistance program
Vision insurance
Life insurance

Qualifications

Driver's License

Full Job Description

Neil Kelly Company is seeking a highly organized and communicative Production Administrative Assistant to join our Portland, OR team. The Production Administrative Assistant provides centralized administrative support to the Project Management team by coordinating project documentation, administrative workflows, and production support activities that contribute to efficient project execution. This full-time, in-office role helps ensure project information is accurate, complete, timely, and compliant with Neil Kelly standards while supporting the consistent use of company operating systems.

Depending on business needs and office location, this position may also provide general administrative support to the local production office. Responsibilities may include serving as a point of contact for clients and visitors; answering and directing telephone calls; managing incoming and outgoing mail and deliveries; maintaining office, kitchen, showroom, and conference spaces; ordering office supplies; coordinating meetings and events; supporting General Managers and production leadership with administrative tasks; preparing reports and presentations; assisting with local vendor coordination and office logistics; completing local errands or material pickups; and performing other administrative duties necessary to support efficient office operations. These responsibilities may vary by location and may change over time based on operational needs.

What You’ll Do

Maintain and improve standard templates, administrative procedures, and documentation processes that support consistent project execution.
Coordinate and prioritize administrative requests from Project Managers through an established intake process, tracking assignments to completion.
Coordinate material procurement administration by processing purchase orders, maintaining receipt documentation, coordinating deliveries and pickups, and supporting material tracking.
Coordinate with the Project Manager to procure and track building permits.
Prepare and maintain field documentation packages, including project information ("red books"), carpenter packages, and other project documents required for field operations.
Maintain project files and electronic project documentation to ensure complete, organized, and consistent records throughout the project lifecycle.
Coordinate communication with vendors, subcontractors, suppliers, and internal departments to support timely procurement, document flow, and project execution.
Prepare production reports, project documentation, and administrative tracking information as requested.
Draft, review, and proofread project correspondence and documentation for accuracy and completeness.
Support the consistent use of company operating systems by maintaining project records, assisting with administrative workflows, and promoting standardized documentation practices.
Maintain documented procedures for all core tasks so coverage can continue during planned or unplanned absences.
Other duties as assigned.

Skills You Bring

Strong attention to detail and document accuracy
Dispute resolution skills
Proficiency with Microsoft Office applications and the ability to quickly learn and effectively utilize company production and business software
Basic mathematics skills, and ability to use a calculator
High level customer service and client relationship management skills
Ability to work as a member of a team
Ability to manage and prioritize competing requests from multiple Project Managers
Strong organizational and record keeping skills
Problem solving skills
Time management and prioritization skills
Demonstrated attention to detail and commitment to producing accurate, high-quality work
Excellent communication and listening skills

A valid driver's license and reliable vehicle is required for this position.

Why You’ll Love Working at Neil Kelly

We offer a supportive, team-based culture and a benefits package that includes:

Comprehensive health insurance including medical, dental, and vision coverage
Employee Assistance Program (EAP)
Flexible spending and health savings accounts
Paid holiday, sick, and vacation time
Cell phone stipend
Company paid long-term disability and life insurance
401(k) retirement plan
Optional benefits such as voluntary life, legal services, pet, accident, and hospital indemnity insurance

This position is not remote and candidates must be able to reliably commute to Portland, Oregon or be willing to relocate by their start date.

Final candidates will be submitted for pre-employment screenings including criminal background, motor vehicle report, and drug screenings.

Neil Kelly is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status. To ensure the utmost safety and security for our clients and employees, we are a drug free workplace.

To learn more about Neil Kelly, please visit our website: https://www.neilkelly.com/

We kindly ask that external recruiters do not reach out regarding this role.

Apply Now

Refine Your Search

Production Assistant jobs in Portland, OR

Production Administrative Assistant

Video Producer & Photographer

Content Producer / Shooter-Editor

Event Contractor - Sports

Content Creator with Video Editor & Multimedia Experience

NEWS PHOTOGRAPHER (VIDEO) - KPTV

SPORTS PHOTOGRAPHER/EDITOR - KPTV

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