The Department of Neurology is seeking a Division Administrative Support professional to provide administrative support to Neurology divisions, including coordinating meetings and activities, supporting program operations, assisting with day-to-day administrative needs, and ensuring division-level processes align with departmental policies and procedures.
This role also coordinates and manages the department’s weekly Grand Rounds program, including scheduling and supporting guest speakers, managing related administrative logistics, coordinating with CME to ensure accreditation requirements are met, saving and archiving session recordings, and coordinating weekly Grand Rounds breakfasts.
In addition, the position provides audiovisual setup and technical support for monthly faculty meetings.
This is a hybrid role with the opportunity for remote work.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
The Department of Neurology is seeking a Division Administrative Support professional to provide administrative support to Neurology divisions, including coordinating meetings and activities, supporting program operations, assisting with day-to-day administrative needs, and ensuring division-level processes align with departmental policies and procedures.
This role also coordinates and manages the department’s weekly Grand Rounds program, including scheduling and supporting guest speakers, managing related administrative logistics, coordinating with CME to ensure accreditation requirements are met, saving and archiving session recordings, and coordinating weekly Grand Rounds breakfasts.
In addition, the position provides audiovisual setup and technical support for monthly faculty meetings.
- Provides administrative support to Neurology divisions, including coordination of meetings, programs, and day-to-day operational support.
- Develops and implements program goals and objectives in alignment with departmental priorities.
- Performs procurement for assigned programs and activities, including monitoring and tracking related expenditures.
- Advises faculty, staff, students, and other stakeholders regarding program policies, goals, and related administrative or technical issues.
- Prepares reports, financial statements, and records on program status and progress for management and external stakeholders, as applicable.
- Performs general administrative and office duties such as preparing correspondence, ordering supplies, and processing mail.
- Processes and reconciles accounts for departmental purchases and employee travel reimbursements.
- Performs other administrative specialist duties in support of the mission and function of the department, as required.
- Supports meeting coordination, including scheduling, maintaining professional memberships, and reviewing and distributing correspondence.
- Coordinates schedules for faculty and educational programs, including residents and medical students.
- Coordinates and manages the department’s weekly Grand Rounds program, including guest speaker scheduling, CME coordination, session logistics, recording retention, and weekly breakfast coordination.
- Provides audiovisual setup and technical support for both the weekly Grand Rounds program andmonthly faculty meetings.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Office Administrator, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
