Top 18681 Program Administrator/Assistant Jobs

Assistant Graduate Administrator
Princeton University —Princeton, NJ
- $63,000 - $73,000 a year
- Full-time
- Microsoft Excel
- 5 years
- No experience needed
Program Assistant (RGA)
American Association for Cancer Research —Philadelphia, PA
- Full-time
- Computer literacy
- Bachelor of Science
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Administrative Research Assistant
Research Foundation of The City University of New York —New York, NY
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Assistant Grant Administrator
Town of Westerly —Westerly, RI
- $60,000 - $65,000 a year
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ASSISTANT ATHLETIC TRAINER (Certified Athletic Trainer Required)
De La Salle High School —Concord, CA
- $50,000 - $60,000 a year
- Weekends as needed
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- Health insurance
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Certified Occupational Therapist Assistant (COTA)
Riverwood Healthcare Center —Stockton, CA
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- Full-time
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Staff Assistant to the Division of Student Life
Hamilton College —Clinton, NY
- $19 - $21 an hour
- Full-time
- School experience
- Writing skills
- Mid-level
9d
Certified Occupational Therapist Assistant (COTA)
Country Crest Post-Acute —Oroville, CA
- $38 - $47 an hour
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Physical Therapist (PT) / Physical Therapist Assistant (PTA) – (Part-Time)
ARCA HEALTH —Worcester, MA
- $40 - $65 an hour
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- Spanish
- CPR Certification
- Ability to walk for extended periods
- Travel reimbursement
- Health savings account
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Finance Director
Community Action Alger-Marquette —Marquette, MI
- $69,284 - $71,427 a year
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Dean of Nursing
Confidential —Vancouver, WA
- Full-time
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- Bachelor of Science
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Physician Assistant
CCRM Fertility —Scottsdale, AZ
- Full-time
- BLS Certification
- Clinic experience
- Mid-level
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Attending Physician
AlignMed —North Conway, NH
- $200,000 a year
- Part-time
- Medicine
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Attorney (Pennsylvania license REQ.; West Viriginia license PREF.)
Willman & Silvaggio, LLP —Pittsburgh, PA
- Full-time
- Writing skills
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- Mid-level
- Free parking
- Disability insurance
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Assistant Director of Nursing
Meadowbrook at Oconto Falls —Oconto Falls, WI
- Full-time
- Nursing
- Skilled nursing facility
- RN License
- Paid holidays
- Health insurance
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Assistant Director of Nursing
Meadowbrook at Oconto Falls —Green Bay, WI
- Full-time
- Nursing
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- RN License
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Physician Assistant or Nurser Practitioner
Sound Pain Alliance —Silverdale, WA
- $130,000 - $150,000 a year
- Full-time
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- Mid-level
- Dental insurance
- 401(k)
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Occupational Therapist (OT)
The Palazzo —Phoenix, AZ
- $50 - $57 an hour
- Choose your own hours
- CPR Certification
- Skilled nursing facility
- Management
- Disability insurance
- Health insurance
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Director of Long Term Care
HealthtechS3 —Sault Ste. Marie, MI
- From $27 an hour
- 8 hour shift
- Nursing
- Skilled nursing facility
- RN License
- Health insurance
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Certified Occupational Therapist Assistant (COTA)
South Marin Health & Wellness Center —Greenbrae, CA
- $46 - $53 an hour
- Full-time
- CPR Certification
- Skilled nursing facility
- OSHA
- Disability insurance
- Health insurance
Quick Apply

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Assistant Graduate Administrator

Princeton University -
Princeton, NJ

Apply Now

Job Details

Full-time
$63,000 - $73,000 a year

Qualifications

Computer operation
Student progress monitoring
Faculty collaboration
Student record keeping
Student database management
Student information system
Data summary reports
High school diploma or GED
Schedule management
PeopleSoft
Compliance documentation
Data entry
Progress management
Productivity software
Progress documentation
Documentation Handling
Student academic progress tracking

Full Job Description

Overview:

The Electrical and Computer Engineering (ECE) department seeks an energetic, collaborative, resilient, and curious staff member to fill the role of Assistant Graduate Administrator. This position provides administrative and programmatic support for the ECE graduate program, serving over 240 graduate students. Reporting to the Graduate Program Administrator and working closely with the Director of Graduate Studies, faculty, and Graduate School offices, the position maintains accurate academic and administrative records, tracks graduate student milestones, and supports compliance with Graduate School policies and deadlines. The role manages student data across university systems, supports examinations and degree requirements, coordinates graduate student funding, and provides support for admissions and program events essential to the effective operation of the graduate program.

Responsibilities:

Graduate Academic Administration & Student Records

Maintain accurate student records across university systems (PeopleSoft, Stellic).
Track student progress toward degree completion and key milestones.
Monitor student progress and follow up on outstanding requirements.

Examinations, Degree Milestones & Academic Compliance

Coordinate general examinations, pre-FPO milestones, and final public oral (FPO) defenses.
Serve as a key resource for students, advising on timelines, requirements, and Graduate School deadlines.
Manage documentation, approvals, and milestone updates.
Communicate with faculty committees and ensure compliance with policies.

Labor Accounting & Graduate Student Funding

Maintain graduate student funding and labor accounting records.
Coordinate with partners to ensure accurate assignments and continuous funding.
Review reports, resolve discrepancies, and prepare routine summaries.
Process student payments (e.g., prizes).

Admissions, Events & Program Operations

Support graduate admissions and recruitment activities (e.g., Visit Days, orientation).
Assist with event coordination, logistics, and participant tracking.
Maintain program communications (websites, listservs, directories).
Support day-to-day operations of the graduate program.
Contribute to a collaborative team environment supporting the success of ECE graduate students.

Qualifications:

Essential Qualifications

High School Diploma or equivalent and 5+ years of relevant work experience.
Excellent organizational, time-management, and meticulous attention to accuracy skills, with the ability to work independently, manage multiple priorities, and consistently meet recurring deadlines.
Strong written and verbal communication skills, with demonstrated ability to communicate clearly professionally with faculty, students, and administrative partners
Proven ability to exercise discretion and sound judgment in handling confidential information related to student records, academic progress, funding, and admissions.
Proficiency in using administrative systems and databases to maintain accurate records, track progress, and support reporting and compliance (e.g., PeopleSoft, Stellic, Labor Accounting).
Demonstrated ability to work collaboratively across units and support graduate program activities and events.

Preferred Qualifications

Experience supporting graduate academic programs, including tracking student progress, degree requirements, and coordinating with faculty and Graduate School offices.
Familiarity with Graduate School policies, academic milestones, and degree‑related deadlines.
Strong analytical and reporting skills, including advanced Excel proficiency.
Experience with admissions or student information systems, such as Slate or comparable platforms.
Experience or interest in using digital and AI‑enabled productivity tools to support administrative efficiency, documentation, and reporting in accordance with University data privacy and confidentiality policies.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No Experience Level: Entry Level : #LI-ZY1 Salary Range: $63,000 to $73,000

Apply Now

Refine Your Search

Program Administrator/Assistant jobs

Assistant Graduate Administrator

Program Assistant (RGA)

Administrative Research Assistant

Assistant Grant Administrator

ASSISTANT ATHLETIC TRAINER (Certified Athletic Trainer Required)

Certified Occupational Therapist Assistant (COTA)

Staff Assistant to the Division of Student Life

Certified Occupational Therapist Assistant (COTA)

Physical Therapist (PT) / Physical Therapist Assistant (PTA) – (Part-Time)

Finance Director

Dean of Nursing

Physician Assistant

Attending Physician

Attorney (Pennsylvania license REQ.; West Viriginia license PREF.)

Assistant Director of Nursing

Assistant Director of Nursing

Physician Assistant or Nurser Practitioner

Occupational Therapist (OT)

Director of Long Term Care

Certified Occupational Therapist Assistant (COTA)

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