Top 64581 Program Assistant Jobs

Academic Program Assistant
USC —Los Angeles, CA
- $25.32 - $33.95 an hour
- Hybrid work
- Psychiatry
- Customer service
- Mid-level
Assistant Project Coordinator
Modalways —Austin, TX
- $20 - $28 an hour
- Full-time
- Google Workspace
- Administrative experience
- High school diploma or GED
- Paid time off
Quick Apply
7d
Program Specialist
University of California, Riverside —Riverside, CA
- $22.65 - $37.60 an hour
- Full-time
- Writing skills
- University
- Bachelor's degree
Administrative Assistant
RER SOLUTIONS, INC —Washington, DC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Dental insurance
Quick Apply
Entry Level Project Coordinator
Modalways —Miami, FL
- $20 - $28 an hour
- Full-time
- Google Workspace
- Administrative experience
- High school diploma or GED
- Paid time off
Quick Apply
9d
Administrative Assistant
Systems Planning and Analysis —Washington, DC
- $38.46 - $43.27 an hour
- Full-time
- Office
- Business
- Associate's degree
- Health savings account
- Disability insurance
Executive Assistant
Great Plains of Cheyenne County inc —Saint Francis, KS
- From $37,440 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
8d
Adult Day Services Program Coordinator
Chugiak-Eagle River Senior Center —Chugiak, AK
- $21 - $23 an hour
- Full-time
- Background check
- CPR Certification
- Nursing
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant (1 year experience required)
Weathercraft Company of Goodland —Goodland, KS
- From $37,500 a year
- Online Application
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
4d
Upstate ETE Program Coordinator
Albany Damien Center —Albany, NY
- $55,000 - $60,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- 403(b) matching
- Health savings account
Quick Apply
Certification Program Coordinator
BEHAVIOR ANALYST CERTIFICATION BOARD —Littleton, CO
- $25 - $26 an hour
- Weekends as needed
- Writing skills
- Mid-level
- Office
- AD&D insurance
- Paid holidays
Quick Apply
Administrative Assistant - Social Security Disability Claims
Duncan Disability Law, SC —Nekoosa, WI
- From $16 an hour
- Full-time
- Office
- Administrative experience
- Data entry
- Dental insurance
- Paid time off
Quick Apply
8d
DHHS Child and Family Services Specialist: Relative/Kinship Care Support- $21 hr. & increases to $26
Nebraska Department of Health and Human Services —North Platte, NE
- $21.00 - $21.86 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Driver's License
- Health savings account
- Health insurance
Quick Apply
AmeriCorps Pathway Program Coordinator
Milwaukee Area Health Education Center —Milwaukee, WI
- $1,858.33 a month
- Temporary
- Hybrid work
- Background check
- Computer skills
- Reliable transportation
- Health insurance
- Dental insurance
Quick Apply
Licensed Assistant Program Director Outpatient Services
Alvarado Parkway Institute —La Mesa, CA
- $93,000 - $98,000 a year
- Full-time
- Experience working with individuals with developmental disabilities
- CPR Certification
- Psychiatry
- Health insurance
- Dental insurance
Quick Apply
Bilingual English/Chinese Office Assistant
FSA Capital LLC —Flushing, NY
- $17 - $19 an hour
- Full-time
- English
- Mid-level
- Office
Quick Apply
Assistant Program Director SONYC COMPASS
UNITED ACTIVITIES UNLIMITED —Staten Island, NY
- $25 an hour
- Part-time
- Management
- Mid-level
- Math
Administrative Assistant
Chalk Mountain Services of Texas —Mentone, TX
- Full-time
- Microsoft PowerPoint
- Microsoft Outlook
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
Program Assistant - Aloha House
Aloha House —Makawao, HI
- $20 an hour
- Part-time
- CPR Certification
- Addiction Medicine
- High school diploma or GED
- 403(b) matching
- Health insurance
Quick Apply
Program Coordinator
Allied Behavioral Health Solutions —Jefferson City, TN
- $50,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Outlook
- Clinic experience
- Health insurance
- Dental insurance
Quick Apply
10d

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Academic Program Assistant

USC -
Los Angeles, CA

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Job Details

$25.32 - $33.95 an hour

Qualifications

Operations coordination
Achieving project delivery timelines
Quality data entry

Full Job Description

Job ID REQ20174154 Category Administration

Academic Program Assistant

USC Department of Psychiatry and the Behavioral Sciences is seeking an Academic Program Assistant to support the administration of the USC/LA General Medical Center (LAGMC) joint psychiatry training programs. This role will serve as the lead coordinator for the Consultation-Liaison Psychiatry Fellowship and will provide essential operational and administrative support to the Psychiatry Residency Program and Child and Adolescent Psychiatry Fellowship in partnership with program leadership.

The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to manage multiple priorities in a fast-paced academic environment while maintaining a professional and welcoming demeanor.

Essential Job Duties include but are not limited to:

Consultation-Liaison Psychiatry Fellowship

Coordinate day-to-day administrative operations and ensure compliance with ACGME, ABPN, DEA, Medical Board of California, and institutional requirements.
Manage trainee scheduling (Amion) and maintain accurate rotation schedules.
Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, onboarding documentation, and generating reports.
Support curriculum implementation and coordinate key program events (e.g., orientation, retreat, graduation, annual review, board review).
Coordinate recruitment, onboarding, and offboarding processes, including interview logistics, communications, application materials, and NRMP rank list support.
Support required submissions and compliance tracking in coordination with GME, including health clearances, training modules, and reporting requirements.
Provide administrative support to program leadership, including scheduling meetings, preparing materials, taking minutes, and managing communications.
Coordinate meetings for fellows, faculty, and program committees (e.g., Clinical Competency Committee, program meetings).
Maintain and update required program data across systems (e.g., ACGME WebADS, ERAS, FREIDA) and manage ACGME surveys.
Assist with trainee reimbursements, time-off tracking, badging, and day-to-day program operations in collaboration with GME offices.
Perform other related duties as assigned.

Psychiatry Residency Program

Manage trainee scheduling (Amion) and resolve scheduling conflicts, including coordination with other residency programs.
Administer MyEvaluations, including tracking evaluations, maintaining records, monitoring onboarding completion, and supporting lecture attendance tracking.
Generate and distribute routine evaluation reports (monthly, quarterly, and semi-annual) and support reporting for Program Evaluation Committee and Clinical Competency Committee.
Maintain and update evaluation tools and forms.
Coordinate recruitment activities, including virtual interview logistics and communications with faculty and applicants.
Support onboarding processes, including coordination with GME for trainee accounts (e.g., Medmail, USC ID).
Assist with scheduling and coordination of didactics and program meetings.
Partner with program leadership and GME to review scheduling, evaluations, and program processes.

Child and Adolescent Psychiatry Fellowship

Manage trainee scheduling (Amion) and maintain rotation schedules.
Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, and generating reports.
Maintain onboarding documentation and monitor completion of required onboarding tasks.
Coordinate with program leadership and other coordinators to ensure timely completion of program requirements.

Required Qualifications

Bachelor’s degree or combined experience/education as a substitute.
Experience in higher education, academic administration, and/or customer service.

Preferred Qualifications

Bachelor’s degree and/or TAGME certification.
At least 1 year of relevant experience.
Experience in graduate medical education, higher education administration, or student services.

Strong Candidates Will Demonstrate

Excellent interpersonal, written, and verbal communication skills.
Strong attention to detail and organizational skills.
Ability to plan, implement, and coordinate program logistics.
Experience with database management and data entry.
Effective problem-solving and project coordination skills.
Ability to manage multiple deadlines, shifting priorities, and competing demands.

Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.

The position is hybrid on-site and employee must report to work at the Los Angeles Medical Center (LAGMC) and the USC Health Science Campus in Los Angeles, CA when scheduled. Work hours and on-site days may be subject to change depending on business needs.

The hourly rate range for this position is $25.32 - $33.95. This is a one-year fixed term position with the possibility of renewal. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 0-6 months Minimum Field of Expertise: Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.

Job ID REQ20174154 Posted Date 04/21/2026

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