Top 1447 Program Assistant Jobs in Cambridge, MA

PROGRAM ASSISTANT
Upham's Community Care —Dorchester, MA
- Part-time
- Spanish
- Ability to walk for extended periods
- Computer literacy
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Administrative Assistant
MorningBird Media —Boston, MA
- $28.65 - $33.68 an hour
- Part-time
- Hybrid work
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
- Dental insurance
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11h
Assistant Electrical Project Manager
Island Lighting and Power Systems, Inc. —Norfolk, MA
- $75,000 - $95,000 a year
- Full-time
- PMP
- Mid-level
- Office
- Health insurance
- Dental insurance
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Office Assistant
Palladion Services —Boston, MA
- $60,000 - $65,000 a year
- Full-time
- Office
- Databases
- Administrative experience
- Health insurance
- Paid time off
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Inside Sales & Project Coordinator
Brake & Clutch, Inc. —Salem, MA
- $30 - $35 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Writing skills
- Paid holidays
- Disability insurance
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Executive Assistant
The Hollister Group —Boston, MA
- $45 - $50 an hour
- Full-time
- Hybrid work
- Google Workspace
- 5 years
- Office
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3h
Lead Custodian/Facilities Support Specialist
Temple Isaiah —Lexington, MA
- $26 - $32 an hour
- Full-time
- Background check
- School experience
- Classroom
- Paid holidays
- Health insurance
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Sales Administrative Assistant - USA
DELO Industrial Adhesives LLC —Boston, MA
- Full-time
- Microsoft Excel
- 5 years
- Writing skills
- Dental insurance
- Employee assistance program
1d
Behavioral Health Technician / Recovery Support Specialist (Substance Use Disorder Treatment)
Pyramid Healthcare —Concord, MA
- $20 an hour
- Part-time
- 18 years or older
- Addiction Medicine
- Customer service
- Health insurance
- Dental insurance
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Programs Associate
Deaconess Abundant Life Communities —Concord, MA
- $25 an hour
- Full-time
- Continuous improvement
- Organizational skills
- Computer skills
- Health insurance
- Dental insurance
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Administrative & Performance Improvement Assistant
ITALIAN HOME FOR CHILDREN INC —Jamaica Plain, MA
- $48,000 - $55,000 a year
- Full-time
- Spanish
- Office
- Bachelor's degree
- Employee assistance program
- 403(b)
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Dental Assistant for general dentistry office
Cosmetic General Dentistry Office —Newton, MA
- From $30 an hour
- Full-time
- Dental office
- In-person
- Entry level
- Paid training
- Dental insurance
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Client Service Associate - Retirement (In-Office)
NFP Corp —Norwell, MA
- $59,000 - $78,000 a year
- Full-time
- Office
- Administrative experience
- Bachelor's degree
- Health savings account
- Paid holidays
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Developmental Specialist Transitions Program
AMERICAN TRAINING INC —Wakefield, MA
- $26 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Paid training
- Paid holidays
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Pediatric Office Nurse or Medical Assistant
Pediatric Health Care Associates —Peabody, MA
- Weekends as needed
- Spanish
- Nursing
- RN License
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MIT Physical Education and Wellness Program Outdoor Education Coordinator
Massachusetts Institute of Technology —Cambridge, MA
- From $15 an hour
- Part-time
- Background check
- CPR Certification
- Microsoft Excel
- Wellness program
Quick Apply
6d
Assistant Manager/Treatment Coordinator
Holliston Dental Associates —Holliston, MA
- $38,000 - $52,000 a year
- Full-time
- Bilingual
- Dental office
- OSHA
- Paid holidays
- Health insurance
Quick Apply
MIT Physical Education and Wellness Program Backpacking Specialist
Massachusetts Institute of Technology —Cambridge, MA
- From $15 an hour
- Temporary
- Microsoft PowerPoint
- Microsoft Word
- Background check
- Paid training
- Wellness program
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6d
Assistant Day Program Coordinator - $22-$23/hr + $1,500 sign-on bonus!
Needs Center —Tewksbury, MA
- $22 - $23 an hour
- Full-time
- 1 year
- Communication skills
- Entry level
- 403(b) matching
- Paid holidays
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Family Support Peer Specialist
Catholic Charities Archdiocese of Boston —Lowell, MA
- $18.38 - $24.82 an hour
- Weekends as needed
- Spanish
- Microsoft Outlook
- Writing skills
- 403(b)
Quick Apply

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PROGRAM ASSISTANT

Upham's Community Care -
Dorchester, MA

Quick Apply

Job Details

Part-time

Qualifications

Computer operation
Phone communication
Computer literacy
Copy machines
Filing
Administrative experience
High school diploma or GED
Clinical data entry
Working with individuals from diverse cultural backgrounds
Clerical experience
Productivity software
Clinical confidentiality policies
Quality data entry
Office record organization
Customer data entry

Full Job Description

Position Title: Program Assistant
Department: WIC
Supervisor: WIC Director
Hours per week: 14 hours
FLSA Status: Non-Exempt

Primary Function:

The Program Assistant provides front-desk and administrative support to ensure efficient daily operations of the WIC clinic. This position serves as the first point of contact for participants, managing reception activities, appointment scheduling, participant intake, and eligibility processing. The Program Assistant supports the certification process by verifying documentation, entering participant data, issuing WIC benefits, and providing basic program information and referrals to community resources.

This role helps maintain a welcoming, organized clinic environment while ensuring compliance with WIC program policies and procedures.

Duties & Responsibilities:

Serve as the first point of contact for WIC participants by greeting visitors, answering phone calls, and directing inquiries to appropriate staff.
Schedule, confirm, and reschedule participant appointments, including reminder calls to ensure attendance and clinic flow.
Manage participant check-in and assist with maintaining an organized and efficient waiting area.
Screen applicant inquiries and provide basic information about WIC eligibility, services, and program requirements.
Process participant certifications and recertifications by verifying required documentation, including identity, residency, income, and participant category.
Accurately enter participant information into the WIC data system and maintain complete and organized records.
Educate participants on WIC program rights and responsibilities, approved foods, and how to use WIC benefits at authorized vendors.
Issue and reissue WIC benefits and assist participants with questions about their food packages and WIC cards.
Maintain security and proper inventory of WIC card stock and related program materials.
Provide referrals to health and social service programs such as MassHealth, SNAP, TAFDC, and other community resources as appropriate.
Notify participants of certification end dates, missed benefits, or ineligibility according to program policies.
Perform general clerical and administrative duties, including filing, document management, and data tracking.
Assist with quality assurance activities and support overall clinic operations as needed.
Maintain participant confidentiality and ensure compliance with federal, state, and local WIC program policies and procedures.

** This position is part-time at 14 hours / 2 days per week **

Schedule: Tuesdays and Thursdays (9am - 5pm)

Minimum Basic Knowledge:

Basic knowledge of general office procedures, including scheduling, filing, and phone etiquette.
Basic computer proficiency, including experience with Microsoft Office programs and data entry systems.
Cultural sensitivity and an understanding of the needs of low-income families, pregnant individuals, infants, and children.

Experience & Qualifications:

High School Diploma or G.E.D. required.
Minimum of one year of general office or administrative experience.
Proficiency with computers and basic office software (e.g., Microsoft Office, email, scheduling systems).
Strong customer service skills with the ability to communicate effectively with individuals from diverse cultural and linguistic backgrounds.
Excellent organizational skills and ability to manage multiple tasks.
Ability to work in a fast-paced clinic environment while maintaining accuracy and attention to detail.
Experience working in a healthcare, community health, or social service setting preferred.
Demonstrated sensitivity to the needs of low-income families, pregnant individuals, infants, and children served by the WIC program.
Ability to learn and follow federal, state, and local WIC program policies and procedures.
Awareness of confidentiality requirements and the importance of protecting participant information.
Ability and willingness to work at multiple WIC clinic sites and during program clinic hours as needed.
Bilingual or multilingual language ability preferred, particularly in Spanish, French, Portuguese, Haitian Creole and/or Cape Verdean Creole.

Essential Functions:

Greet participants, answer and direct phone calls, and respond to general program inquiries in a professional and courteous manner.
Schedule, confirm, and reschedule participant appointments while maintaining an efficient clinic schedule and workflow.
Screen applicants for WIC eligibility and assist with the intake process.
Verify required documentation for certification and recertification.
Accurately enter participant information into the WIC data management system and maintain participant records.
Educate participants on WIC program rights and responsibilities, approved foods, benefit usage, and how to shop with WIC benefits.
Issue and reissue WIC benefits and assist participants with questions.
Maintain security and accountability of WIC card stock and related materials.
Provide referrals to other health and social service programs.
Maintain participant confidentiality and comply with all federal, state, and local WIC program policies and procedures.
Assist with clerical and administrative tasks.
Support clinic operations and collaborate with WIC staff to ensure efficient service delivery.
Travel to and work at multiple WIC clinic sites as needed to support program operations.

Physical Requirements:

Ability to sit for extended periods while performing computer and administrative tasks.
Ability to stand, walk, and move throughout the clinic to assist participants and support clinic operations.
Ability to use standard office equipment, including computers, telephones, printers, and copiers.
Ability to communicate effectively in person and over the phone with participants and staff.
Ability to lift and carry up to 15–20 pounds occasionally (e.g., office supplies, files, program materials).
Ability to reach, bend, and perform routine clerical tasks such as filing and retrieving documents.
Ability to travel between WIC clinic sites as needed to support program operations.

Supervisory Responsibility:
None

Define Access Level to PHI: Level 2: Authorized to access patient demographic data with only minimal reference to treatment or diagnostic information as needed to function. Staff in this category level should confine the use of PHI to the minimum necessary required and should not access or read parts of the medical record not needed to perform assigned duties.

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Refine Your Search

Program Assistant jobs in Cambridge, MA

PROGRAM ASSISTANT

Administrative Assistant

Assistant Electrical Project Manager

Office Assistant

Inside Sales & Project Coordinator

Executive Assistant

Lead Custodian/Facilities Support Specialist

Sales Administrative Assistant - USA

Behavioral Health Technician / Recovery Support Specialist (Substance Use Disorder Treatment)

Programs Associate

Administrative & Performance Improvement Assistant

Dental Assistant for general dentistry office

Client Service Associate - Retirement (In-Office)

Developmental Specialist Transitions Program

Pediatric Office Nurse or Medical Assistant

MIT Physical Education and Wellness Program Outdoor Education Coordinator

Assistant Manager/Treatment Coordinator

MIT Physical Education and Wellness Program Backpacking Specialist

Assistant Day Program Coordinator - $22-$23/hr + $1,500 sign-on bonus!

Family Support Peer Specialist

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