Top 1035 Program Assistant Jobs in Philadelphia, PA

Front Office and Property Management Assistant
Goldman Properties Philadelphia —Philadelphia, PA
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Marketing Agency (Part-Time, Elkins Park)
Nexvel —Elkins Park, PA
- $22 - $26 an hour
- Part-time
- Office
- Quality control
- In-person
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12d
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Philadelphia, PA
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
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10d
Program Assistant
The Welcoming Center —Philadelphia, PA
- From $20 an hour
- Part-time
- Hybrid work
- Salesforce
- English
- Research
- Paid holidays
- Paid time off
Quick Apply
10d
Programs Assistant
The Barnes Foundation —Philadelphia, PA
- $24.00 - $26.90 an hour
- Online Application
- Hybrid work
- Microsoft Outlook
- English
- Mid-level
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Administrative Assistant
AdvanSix —Philadelphia, PA
- $26.92 - $32.88 an hour
- Full-time
- Microsoft Outlook
- Office
- Databases
- Health savings account
- Paid holidays
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Program Associate - Healthy Families America
MATERNITY CARE COALITION INC —Philadelphia, PA
- $17.66 - $22.71 an hour
- Weekends as needed
- Administrative experience
- Travel
- Organizational skills
- 403(b) matching
- Health insurance
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Virtual Assistant/ Clerical Administrative Assistant
Qureos Inc —Philadelphia, PA
- $25 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
4d
Program Assistant (RGA)
American Association for Cancer Research —Philadelphia, PA
- Full-time
- Computer literacy
- Bachelor of Science
- Databases
Administrative Assistant
Future Leaders Institute Charter School —Philadelphia, PA
- $24.16 - $29.10 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Relocation assistance
- Dental insurance
Quick Apply
1d
Office Assistant
Mason Meals —Philadelphia, PA
- $15 - $17 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
- Paid time off
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Administrative Assistant
AFRICAN AMERICAN MUSEUM IN PHILA —Philadelphia, PA
- $50,000 - $55,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Personal Executive Assistant
Priority VA —Philadelphia, PA
- $130,000 - $160,000 a year
- Weekends as needed
- Mid-level
- Residential
- Travel
- Disability insurance
- Health insurance
Quick Apply
Assistant Construction Project Manager
MGMT Residential —Philadelphia, PA
- $65,000 - $75,000 a year
- Full-time
- Background check
- Construction site
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d
Inside Sales Specialist - 50/50 Program
Apogee Insurance Group —Wayne, PA
- Office
- Experience equivalent to degree accepted
- In-person
- Food provided
Quick Apply
Employment Support Specialist
KenCrest Services —Blue Bell, PA
- Full-time
- Clean driving record
- Experience working with individuals with disabilities
- Mid-level
Quick Apply
Program Coordinator
The Children s Choice —Chester, PA
- Full-time
- Master of Social Work
- Computer literacy
- Writing skills
- Paid holidays
- Dental insurance
Legal Secretary/Administrative Assistant
Rawle & Henderson LLP —Philadelphia, PA
- From $50,000 a year
- 8 hour shift
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health savings account
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Executive Assistant
Xiente —Philadelphia, PA
- $40,000 - $45,000 a year
- Full-time
- Spanish
- Google Workspace
- 5 years
- Health insurance
- Dental insurance
Quick Apply
9d
Trail Project Coordinator & Educator
Partnership For Transportation —North Wales, PA
- $24 - $26 an hour
- Part-time
- Hybrid work
- Background check
- Mid-level
- Business development experience
- Paid time off
- Flexible schedule
Quick Apply
1d

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Front Office and Property Management Assistant

Goldman Properties Philadelphia
Philadelphia, PA

Quick Apply

Job Details

Full-time
$50,000 - $55,000 a year

Benefits

Health insurance
Dental insurance
Vision insurance

Qualifications

Access control systems
Confidential information handling
Property management tools
Phone communication
Computer skills
Access control management
Office phone management

Full Job Description

Description:

Goldman Properties Philadelphia is seeking a professional and customer-service-oriented Front Office and Property Management Assistant to support front-office operations and serve as a welcoming point of contact for tenants, guests, vendors, and team members. This role will also assist with tenant relations, administrative tasks, work order coordination, building communications, and special projects.

Compensation:

$50,000–$55,000 annually

Benefits:

Competitive pay
Life, medical, vision, and dental insurance after 90 days
Personal Time Off benefits
On-Demand payroll feature

Essential Functions:

Manage the front desk and front office area, including answering phones, greeting guests, tenants, prospective tenants, vendors, and contractors, while maintaining a professional and welcoming environment.
Serve as a key point of contact for tenant-related matters, including maintenance requests, general inquiries, access requests, visitor coordination, and lease-related questions.
Assist with entering, tracking, and following up on tenant work orders in Yardi, coordinating with the maintenance team, and keeping tenants informed of the status through completion.
Support property management operations by preparing and sending tenant correspondence, notices, memorandums, building updates, and other communications as needed.
Maintain the Kastle access control system by entering new tenants, employees, guests, and vendors, and removing access for terminated tenants, employees, or inactive users.
Maintain and update the lobby directory, tenant contact lists, building records, and other property management files to ensure information is accurate and current.
Coordinate with maintenance, engineering, leasing, accounting, and management teams to ensure tenant requests and building matters are addressed promptly and professionally.
Assist with showing vacant units or available spaces to prospective tenants on an as-needed basis and provide general information regarding the property.
Promote and maintain positive relationships with tenants, vendors, guests, and prospective tenants, while keeping management informed of any issues, concerns, or service needs.
Provide administrative support to the Property Manager, Assistant Controller, Chief Engineer, and Director of Leasing, including scheduling, correspondence, filing, reporting, and follow-up on pending items.
Coordinate with vendors and service providers as needed for front office equipment, copier/postage machine maintenance, office supply orders, and other operational needs.
Order and maintain office supplies and ensure the front office and common administrative areas are organized and properly stocked.
Assist with tenant events and building programs, including coordinating with the Tenant Program Manager on catering orders, event setup, breakdown, communication, and related logistics.
Help ensure building policies and procedures are followed by tenants, vendors, visitors, and staff, escalating any issues to management when necessary.
Assist with special projects, property management initiatives, tenant communications, and other administrative or operational tasks as assigned.

Requirements:

Prior experience in property management, real estate, tenant services, hospitality, or front desk administration preferred.
Professional phone etiquette and strong customer service skills.
Ability to communicate professionally with tenants, vendors, guests, and internal team members.
Experience in entering, tracking, or following up on work orders preferred.
Ability to remain calm, courteous, and solution-oriented when handling tenant concerns or urgent requests.
Strong computer skills and ability to learn building management, access control, and property management systems.
Dependable, punctual, and able to maintain a professional presence at the front desk.
Ability to handle confidential information with discretion.
Comfortable coordinating with multiple departments, including maintenance, leasing, accounting, and management.

Quick Apply

Refine Your Search

Program Assistant jobs in Philadelphia, PA

Front Office and Property Management Assistant

Administrative Assistant - Marketing Agency (Part-Time, Elkins Park)

Senior Administrative Assistant, Enforcement

Program Assistant

Programs Assistant

Administrative Assistant

Program Associate - Healthy Families America

Virtual Assistant/ Clerical Administrative Assistant

Program Assistant (RGA)

Administrative Assistant

Office Assistant

Administrative Assistant

Personal Executive Assistant

Assistant Construction Project Manager

Inside Sales Specialist - 50/50 Program

Employment Support Specialist

Program Coordinator

Legal Secretary/Administrative Assistant

Executive Assistant

Trail Project Coordinator & Educator

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