Top 1112 Program Assistant Jobs in Phoenix, AZ

Admin - Executive Assistant
Quail Construction —Phoenix, AZ
- $30 an hour
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant II (City Clerk's Office)
City of Peoria —Peoria, AZ
- $22.24 - $32.92 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
3d
Student Support Specialist
University of Phoenix —Phoenix, AZ
- $36,100 - $77,500 a year
- Full-time
- Remote
- Computer literacy
- Microsoft Office
- Analysis skills
- Health savings account
- Paid holidays
14d
Administrative Assistant
Arizona District Court —Phoenix, AZ
- $56,876 - $65,173 a year
- Customer service
- Mid-level
- Office
3d
Administrative Assistant
Optimyl Benefits —Phoenix, AZ
- $50,000 a year
- Full-time
- English
- Office
- High school diploma or GED
Quick Apply
Administrative Assistant II (City Clerk's Office) #JR100253
City of Peoria —Peoria, AZ
- $22.24 - $32.92 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
3d
Customer Support Specialist
Serenity Mental Health Centers —Gilbert, AZ
- $23 - $30 an hour
- Full-time
- Background check
- Pass drug screening
- US work authorization
- Paid training
- Paid holidays
Quick Apply
3d
Executive Assistant
St Joseph Hospital & Medical Center —Phoenix, AZ
- $29.44 - $43.79 an hour
- Full-time
- Hospital
- 5 years
- Research
Administrative Assistant - Phoenix Campus Student Affairs Admin
Creighton University —Phoenix, AZ
- Full-time
- Hybrid work
- 6 years
- Mid-level
- Office
Quick Apply
Office Assistant
Safari Pools and Landscaping —Phoenix, AZ
- $18 - $22 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Outpatient - Program Assistant
Axiom Care —Phoenix, AZ
- Full-time
- Writing skills
- Residential
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
Administrative Assistant I
Tolleson Union High School District —Tolleson, AZ
- School
- Entry level
7d
Administrative Assistant 3
Centerwell —Phoenix, AZ
- $53,100 - $72,500 a year
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Paid parental leave
- Paid holidays
Front Office Coordinator
Forte Homes —Chandler, AZ
- $24 - $30 an hour
- Full-time
- Microsoft Outlook
- Office
- Driver's License
- Health insurance
- Paid time off
Quick Apply
Administrative Specialist
Boise Cascade Company —Phoenix, AZ
- $16.35 - $30.29 an hour
- Microsoft Outlook
- Computer literacy
- Writing skills
- Paid parental leave
- Paid holidays
Quick Apply
7d
Front Office Assistant
Basis Ed —Scottsdale, AZ
- Fingerprint clearance
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator (Student Affairs)
Paradise Valley Community College —Phoenix, AZ
- $23.60 - $30.68 an hour
- Weekends as needed
- Research
- Mid-level
- Office
- Wellness program
- 403(b) matching
Administrative Assistant
Dans Home Sales Inc —Phoenix, AZ
- $22.30 - $23.30 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Paid training
- Health savings account
Quick Apply
2d
Patient Services Specialist (Front Office)
Barrow Brain and Spine —Phoenix, AZ
- Full-time
- Guest services
- Entry level
- Health savings account
- AD&D insurance
Quick Apply
Office Coordinator
Serenity Mental Health Centers —Phoenix, AZ
- Full-time
- Background check
- Pass drug screening
- No experience needed
- Paid holidays
- Health insurance
Quick Apply
3d

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Admin - Executive Assistant

Quail Construction -
Phoenix, AZ

Quick Apply

Job Details

Full-time
$30 an hour
2 days ago

Benefits

Internal mobility program
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Opportunities for advancement

Qualifications

Office supply management
Project reporting
Employee onboarding
Correspondence management
Document review (document control)
Confidential information handling
Office activity coordination
Fuel record maintenance
Business travel arrangements
Project documentation
Operations coordination
Spreadsheets
Greeting customers
ATS
Executive administrative support
Metrics Reporting
Research
Mid-level
Key Performance Indicators
Employee data management
Internal employee customer service
HR compliance
Task prioritization
Compliance documentation
Office supply ordering
Data entry
Management reporting
Contract management support tasks
Managing executive calendars
Leadership

Full Job Description

Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow
About Helix Traffic Solutions
We’re not just placing cones—we’re rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support construction projects, and keep communities moving safely.
About Quail Construction
Quail Construction is a proud member of the Helix Traffic Solutions network, serving roadways across Arizona and Nevada with professional traffic control, construction, and traffic management support services.
Quail Construction delivers high-quality, safety-driven solutions for roadway projects, infrastructure work, and special events. With a strong focus on compliance, efficiency, and end-to-end execution, our experienced team is equipped to manage every aspect of traffic control and construction support—making Quail a trusted partner across the Southwest.

Our services and capabilities include:

Traffic control and traffic management services for work zones and special events
Sales and rental of traffic control equipment to support safe, organized job sites
A fleet of truck-mounted attenuator (TMA) trucks to protect crews in high-traffic environments
Durable barricades for pedestrian and vehicle traffic control
Specialized aviation solutions, including airport barricades and lighted X’s
Message boards, temporary traffic signals, and concrete barrier walls

As a true one-stop solution, Quail Construction provides the equipment, expertise, and manpower needed to keep traffic flowing safely while minimizing disruption and maximizing operational efficiency.
Why Work with Helix & Quail Construction?
We’re a people-first organization with a mission centered on public safety and service. When you join Quail Construction, you become part of a skilled regional team backed by the strength, stability, and growth opportunities of the Helix Traffic Solutions national network. You’ll find:

A strong culture of safety, accountability, and teamwork
Hands-on work that directly improves roadway and work zone safety
Opportunities for training, advancement, and internal mobility
The support of a national organization with strong regional expertise

What to Expect
Our work is fast-paced, hands-on, and essential. Every role at Quail Construction plays a vital part in keeping roadways and event sites across Arizona and Nevada safe, compliant, and efficiently managed. If you’re dependable, safety-focused, and looking for a career with purpose, we’d be proud to have you on our team.

Executive Administrative Assistant
We are seeking a highly skilled and experienced Executive Administrative Assistant to support our leadership team in a fast-paced, dynamic environment. This role requires a polished professional who thrives under pressure, can seamlessly shift priorities, and anticipates needs before they arise.
The ideal candidate is proactive, detail-oriented, and operates with a high level of discretion and professionalism. You must be comfortable managing multiple priorities, navigating changing demands, and acting as a trusted partner to leadership. If you are someone who takes initiative, communicates effectively, and brings structure and efficiency to complex environments, we want to hear from you.
Executive Support and Core Administrative Responsibilities

Answer and direct phone calls, emails, and general inquiries
Greet visitors and maintain a professional front office environment
Manage Executive calendars, schedule meetings, and coordinate appointments
Assist with meeting setup (agendas, materials, notes, follow-ups)
Prepare and distribute correspondence, memos, and reports
Maintain organized filing systems (electronic and physical)

Strategic Operations & Coordination

Order and manage office supplies and inventory
Coordinate office maintenance, vendors, and service requests
Support company events, training, and team activities
Coordinate detailed travel arrangements
Track key projects, deadlines, and deliverables to ensure execution
Assist Executives by gathering data, conducting research, and summarizing findings

Data Entry & Reporting

Assist with certified payroll reporting and compliance tracking
Review fuel reports and notate any discrepancies
Track and compile reports (KPIs, project tracking, or metrics)
Assist with document control and record retention
Update databases, spreadsheets, and company logs

HR & Compliance Support

Assist with tracking the recruiting system
Assist with onboarding (new hire paperwork, orientation scheduling)
Assist with Annual employee file audits and archives

Project & Department Support

Prepare documentation for licensing and application processes
COI – Insurance processing
Tracking & maintain business licensing renewals
Assist with project documentation and contract tracking

General Expectations

Maintain confidentiality of sensitive information
Demonstrate strong organizational and time-management skills
Handle multiple priorities in a fast-paced environment
Provide excellent customer service internally and externally

This is a Full-Time, in office position
$30.00 an hour

PTO
401(k)
Medical
Vision insurance
Dental insurance

Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.

Quick Apply

Refine Your Search

Program Assistant jobs in Phoenix, AZ

Admin - Executive Assistant

Administrative Assistant II (City Clerk's Office)

Student Support Specialist

Administrative Assistant

Administrative Assistant

Administrative Assistant II (City Clerk's Office) #JR100253

Customer Support Specialist

Executive Assistant

Administrative Assistant - Phoenix Campus Student Affairs Admin

Office Assistant

Outpatient - Program Assistant

Administrative Assistant I

Administrative Assistant 3

Front Office Coordinator

Administrative Specialist

Front Office Assistant

Administrative Coordinator (Student Affairs)

Administrative Assistant

Patient Services Specialist (Front Office)

Office Coordinator

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