Top 445 Project Library Jobs in Waltham, MA

Administrative Operations Coordinator
The Middlesex Corporation —Littleton, MA
- Full-time
- ERP systems
- Research
- Mid-level
- Travel reimbursement
- Health insurance
Quick Apply
Visual Designer
Custom Healthcare Solutions —Boston, MA
- $40 an hour
- Temporary
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
9d
Creative Specialist
HEYDUDE —Westwood, MA
- $70,000 - $80,000 a year
- Hybrid work
- Marketing
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Digital Equity Specialist
City of Cambridge, MA —Cambridge, MA
- $41.36 - $47.04 an hour
- Weekends as needed
- Computer literacy
- Mid-level
- Office
Events Manager - Academic Conferences
Wellesley College —Wellesley, MA
- $80,000 - $83,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Writing skills
- Mid-level
- Free parking
- Disability insurance
Associate Content Specialist
HEYDUDE —Westwood, MA
- $61,000 - $71,000 a year
- Weekends as needed
- Hybrid work
- Marketing
- Bachelor of Science
- Mid-level
- AD&D insurance
- Disability insurance
HEAD OF CIRCULATION
Town of Arlington —Arlington, MA
- $67,646 - $88,385 a year
- Part-time
- Google Workspace
- Computer literacy
- 3 years
Archives and Special Collections Assistant (Library Assistant II) - Framingham State University
Framingham State University —Framingham, MA
- $1,872.37 a week
- Full-time
- Microsoft Access
- Management
- Mid-level
Part-Time Editor
Hearst Television —Needham, MA
- $27.55 - $36.73 an hour
- Part-time
- Mid-level
- Organizational skills
- Communication skills
Clinical Research Assistant
The McLean Hospital Corporation —Belmont, MA
- $21.53 - $29.08 an hour
- Full-time
- Psychiatry
- Computer literacy
- Writing skills
- Opportunities for advancement
Quick Apply
4d
Registrar Fellow
Museum of Fine Arts —Boston, MA
- $53,615 a year
- Email
- Word processing
- Research
- Office
Public Affairs Specialist (Digital Communications), IS-1035-12
Smithsonian Astrophysical Observatory —Cambridge, MA
- $101,375 - $131,790 a year
- Full-time
- Background check
- Research
- Analysis skills
- Commuter assistance
- AD&D insurance
GRAPHIC DESIGN CONSULTANT (PART-TIME)
The Luminos Fund —Boston, MA
- Part-time
- Remote
- 5 years
- English
- Mid-level
Quick Apply
Community Service / Opportunities Coordinator
Lexington Public Schools (MA) —Lexington, MA
- $27.39 - $34.18 an hour
- Part-time
- Databases
- Entry level
Acquisitions and Resource Management Librarian
Wellesley College —Wellesley, MA
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Master's degree
- Analysis skills
- Free parking
- Disability insurance
UI/UX
Intone Networks —Waltham, MA
- Contract
- Senior level
RESEARCH ADMINISTRATIVE ASSISTANT, Behavioral Sciences Research, Health Policy & Health Services Research
Boston University —Boston, MA
- Mid-level
- Office
- Bachelor's degree
Liaison Librarian
Boston College —Chestnut Hill, MA
- $70,850 - $97,650 a year
- Full-time
- Research
- Project management
- University
- Paid holidays
- Health insurance
Social Sciences Collections and GIS Librarian
Wellesley College —Wellesley, MA
- $80,000 - $90,000 a year
- Full-time
- Research
- Mid-level
- Master's degree
- Free parking
- Disability insurance
Part-Time Editor
Hearst Media Services —Needham, MA
- $27.55 - $36.73 an hour
- Part-time
- Mid-level
- Organizational skills
- Communication skills

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Project Library jobs near Waltham, MA

Administrative Operations Coordinator

The Middlesex Corporation -
Littleton, MA

Quick Apply

Job Details

Full-time

Benefits

Travel reimbursement
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Administrative experience
Business Administration
Office management
Business
Associate's degree

Full Job Description

Position Summary:

The Administrative Operations Coordinator provides operational, project, and administrative support across the Administration and Information Technology departments. This role oversees corporate travel and events, contract and vendor administration, purchasing and billing processes, and reporting, while supporting special projects that enhance organizational efficiency. Acting as a key liaison to IT, the Coordinator also manages procurement and billing administration, vendor and contract oversight, inventory coordination, and project scheduling to ensure effective execution of technology-related operational initiatives.

Responsibilities:

Maintain corporate and IT vendor contracts, agreements, renewals, and related documentation.
Manage contract renewal calendars and ensure timely execution of renewals.
Upload and maintain contracts within the company’s contract management system.
Coordinate with vendors regarding renewals, billing inquiries, service changes, and contract administration.
Assist with evaluating vendor utilization and maintaining records of services provided across departments.
Create purchase orders and process invoices.
Review invoices for accuracy and proper coding before submission for payment.
Perform credit card coding and reconciliation for assigned corporate accounts.
Research and resolve vendor payment discrepancies and billing issues.
Track departmental expenditures and assist with budget monitoring and reporting.
Coordinate with Accounts Payable to ensure timely invoice processing and payment.
Coordinate administrative functions supporting Information Technology operations and projects.
Maintain technology inventory records, asset tracking, equipment lifecycle schedules, and replacement programs.
Coordinate hardware orders, equipment deployments, recycling efforts, and inventory replenishment.
Assist with project mobilization and demobilization activities, including vendor coordination, scheduling, and service activation or cancellation.
Maintain project schedules and status reports for technology-related initiatives.
Coordinate project site technology requirements, including internet, wireless, printing, security, and conference room systems.
Assist with documenting technology assets, software licensing, subscriptions, and service agreements.
Maintain and administer corporate travel systems and employee traveler profiles.
Coordinate conference registrations, attendance logistics, and related travel arrangements.
Assist with planning and execution of corporate meetings, conferences, and company events.
Coordinate sponsorships, memberships, and related corporate partnerships.
Provide support for travel-related issues and employee travel assistance as needed.
Administer company accounts and systems assigned to the Administration Department, including user maintenance, permissions, and record management.
Assist with maintaining SharePoint sites, document libraries, forms, and departmental records.
Coordinate Amazon Business account administration, purchasing approvals, and payment processing.
Support onboarding and offboarding activities related to assigned administrative systems.
Develop and maintain procedures, documentation, and training materials.
Conduct research and prepare recommendations for process improvements and operational initiatives.
Support data cleanup, data validation, data pulling, and reporting.
Assist with SharePoint site and survey development, budget tracking, presentations, and executive reporting.
Participate in special projects and strategic initiatives as assigned.

Qualifications:

Associate or bachelor’s degree in business administration or a related field preferred.
Three to five years of experience in administration, operations, project coordination, or office management.
Strong organizational, analytical, and communication skills.
Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
Experience with ERP software, corporate travel management systems, expense management platforms, contract management systems, and purchasing applications preferred.

We offer our full-time and eligible part-time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental, and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401(k) with matching, tuition reimbursement, an industry-leading referral program, and generous paid time off.

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

Project Library jobs in Waltham, MA

Administrative Operations Coordinator

Visual Designer

Creative Specialist

Digital Equity Specialist

Events Manager - Academic Conferences

Associate Content Specialist

HEAD OF CIRCULATION

Archives and Special Collections Assistant (Library Assistant II) - Framingham State University

Part-Time Editor

Clinical Research Assistant

Registrar Fellow

Public Affairs Specialist (Digital Communications), IS-1035-12

GRAPHIC DESIGN CONSULTANT (PART-TIME)

Community Service / Opportunities Coordinator

Acquisitions and Resource Management Librarian

UI/UX

RESEARCH ADMINISTRATIVE ASSISTANT, Behavioral Sciences Research, Health Policy & Health Services Research

Liaison Librarian

Social Sciences Collections and GIS Librarian

Part-Time Editor

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