About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.
Job Summary
The Grant Administrator II, under the direction of the Associate Director of Research Administration, is responsible for the post-award research administration of sponsored programs and other internally funded support for the College of Engineering and Computing (CEC). The incumbent will work closely with CEC faculty and staff in providing financial oversight and support of assigned portfolio to assure compliance with all governing policies and procedures, effective financial stewardship, the maximization of resources while providing a high level of service to the CEC research community.
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Responsible for the post-award management of assigned portfolio ensuring compliance governing federal, state, sponsor and University policies and procedures.
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Manages and tracks CEC-wide cost-sharing commitments and expenditure burn rates to ensure alignment with budget projections and compliance with funding requirements.
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Conducts CEC-wide subaward monitoring to ensure reporting and timelines are met and, costs are allowable and aligned with award terms.
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Manages the financial life cycle of assigned projects including expenditure monitoring, award reconciliation, oversight of cost-sharing burn rates and award closeout for accuracy, consistency, and compliance
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Confirms all expenditures and supporting documentation are accurate, allowable, aligns with approved budgets and funding periods and reported accurately. Resolve errors as necessary in a timely manner.
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Coordinates any required payroll adjustments, monitors and tracks the on-time and accurate effort reporting/certification of sponsored programs.
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Prepare financial reports, award reconciliations and other financial/budgetary analyses and projections as required. Communicates award financial status to stakeholders.
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Facilitates required post-award actions with Office of Research & Economic Development (ORED) and other FIU central offices such as requesting pre-award spending/end date changes, establishing new awards, modifying budgets, preparing cost-transfers, processing personnel and non-personnel expenditures, and close-out of encumbrances and awards.
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Serves as a resource to Principal Investigators and departmental staff on post-award matters including but not limited to clarification of award terms, budgets, sponsor requirements, and university procedures.
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Maintains records of award activity, financial transactions, reporting deadlines, and sponsor communications. Provides regular updates for the Associate Director and faculty as needed.
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Reviews award documentation and sponsor guidelines for accuracy and compliance requirements, escalating issues as needed.
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Interprets and apply established policies and procedures for post-award management. Recommends changes to improve the efficiency and effectiveness of assigned area.
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Maintains confidentiality of information involving research grant activities, including sponsor-specific requirements and faculty funding information.
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Remains current with sponsor updates and post-award requirements by attending training sessions and applying knowledge to award administration
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Maintains detailed documentation to support audit readiness and provides support during audits, site visits, and other program reviews by gathering and organizing required documentation.
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Assists in the evaluation and improvement of CEC research administration processes, providing recommendations for increased efficiency and effectiveness.
Minimum Qualifications
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Bachelor's degree and two (2) years of grant or contract administration experience OR Certified Research Administrator (CRA) and two (2) years of grant or contract administration experience OR equivalent combination of education and six (6) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.
Departmental Requirements
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FIU Research Administrators Certificate Course (RACC) must be completed within 3 months of hire.
Job Category
Advertised Salary
Work Schedule
Begin time: 8:30 AM
End time: 4:30 PM
Pre-Employment Requirements
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Criminal Background Check
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
- This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
- This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected].
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.
