Top 9979 Purchasing/Administrative Jobs

Administrative Coordinator Confid
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- Paid holidays
- Dental insurance
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State of New York - Financial Services, Department of —New York, NY
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Director of Finance
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Part time Bookkeeper
Our Lady of the Assumption Parish - Peshastin —Peshastin, WA
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Multi-Family Residential Property Manager
Strategic Realty Management —Poteau, OK
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Administrative Coordinator Confid

Rutgers University -
New Brunswick, NJ

Apply Now

Job Details

Full-time
$62,129 a year
13 days ago

Benefits

Paid holidays
Dental insurance
Employee discount
Life insurance

Qualifications

Confidential information handling
Spreadsheets
Internal employee customer service
Productivity software
Excel data analysis

Full Job Description

Position Details

Position Information

Recruitment/Posting Title

Administrative Coordinator Confid

Job Category

Staff & Executive - Human Resources

Department

School of Arts & Sciences

Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the School of Arts and Sciences (SAS).

Among the key duties of this position are the following:

Provides daily coordination and follow-through concerning employment of faculty, staff, and students in the School of Arts and Sciences.
Works with the HR Associate to process academic appointments for the school.
Coordinates and performs various functions relating to faculty, staff, and student human resources/personnel matters.
Initiates, researches and responds to individual inquiries and large-scale communications.
Works with SAS-IT to gather personnel related data, creates and manages databases and data files that are easily queried and sorted for diverse audiences and operational and strategic needs.
Provides support to the SAS Office of Human Resources by coordinating the administration of programs, projects, and/or processes and by organizing and coordinating the unit operations.
Analyzes payroll/financial reports and staff/faculty forecasts and conducts regular audits or reports and records to ensure accuracy of data and HR related transactions.
Completes purchases and inventory.
Ensures compliance with university purchasing procedures and guidelines.
Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for unit.
Provides routine and non-routine information and explanation to employees and department administrators.
Schedules appointments, arranges and coordinates design and logistics for workshops and meetings, and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the SAS Office of Human Resources.
Conducts preparation and distribution of documents, including cost-related analysis, requested by OULR, and OGC in support of the university’s labor negotiations efforts and in support of labor relations functions relation to the administration of cba’s.
Serves as liaison within and outside unit.
Works under general supervision, within established work parameters, with few direct instructions.
Carries out routine and non-routine tasks with occasional review of work outputs by the HR Associate.
Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration.

FLSA

Nonexempt

Grade

Salary Details

Minimum Salary

62129.000

Mid Range Salary

78642.000

Maximum Salary

95154.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

Position Status

Full Time

Working Hours

37.5

Standard Hours

37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

Administrators Confidential

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

Bachelor’s degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources.
A minimum of two years of human resources related experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Commitment to excellent customer service.
Ability to deal with a variety of situations with discretion and confidentiality.
Strong MS Office skills including intermediate Excel and the ability to analyze data.
Excellent attention to detail with a high degree of accuracy.
Ability to clearly communicate information to a wide variety of audiences.
Strong written and oral communication skills.
Results oriented, skilled at leading and participating in teams.
Ability to manage multiple and complex objectives and tasks concurrently with tight deadlines.
Outstanding organizational and interpersonal skills, and function well in high pressure, confidential, and small team environments.

Preferred Qualifications

Prior human resources or administrative experience in an institution of higher education.
Knowledge of Rutgers University systems, policies, and procedures.

Equipment Utilized

Uses Cornerstone, HCM, Guardian (E-Verify), SAS Systems, and departmental databases on a daily basis. Knowledge of Windows, Microsoft Office (especially Excel).

Physical Demands and Work Environment

Special Conditions

Multiple positions.

Posting Details

Posting Number

26ST1445

Posting Open Date

07/01/2026

Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

College Ave (RU-New Brunswick)

City

New Brunswick

State

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

Do you have a bachelor’s degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources?

Do you have a minimum of two years of human resources related experience?

Applicant Documents

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents

Apply Now

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