Top 114 Receptionist/Administrative Assistant Jobs in Springfield, MA

District Office Administrative Assistant
West Springfield Public Schools —West Springfield, MA
- $50,000 - $58,000 a year
- Full-time
- School experience
- Office
- Mentoring
Administrative Assistant-Dispatcher
National Ambulance —Springfield, MA
- Part-time
- 18 years or older
- Writing skills
- No experience needed
Orthodontic Administrative Assistant
Mckenna & Caban Family Orthodontics —Longmeadow, MA
- $20 - $25 an hour
- Full-time
- Dental office
- Travel
- US work authorization
- Profit sharing
- Health savings account
Quick Apply
12d
Office Assistant
Epoch Healthcare Transportation and Home Care —Chicopee, MA
- $16 - $25 an hour
- Full-time
- Office
- Administrative experience
- Organizational skills
- Paid time off
Quick Apply
Administrative Assistant to the Director of HR-Lower Pioneer Valley Educational Collaborative
Lower Pioneer Valley Educational Collaborative —West Springfield, MA
- $41,057 - $56,604 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
4d
Administrative Assistant I - Facilities & Engineering
Holyoke Community College —Holyoke, MA
- $4,305.08 a month
- Full-time
- Microsoft Word
- Background check
- Writing skills
2d
Administrative Assistant - Office Manager
Taxland —Springfield, MA
- $15 - $25 an hour
- Part-time
- Google Workspace
- Microsoft Excel
- Inventory management
- On-the-job training
- Employee discount
Quick Apply
Administrative Assistant to the HR Director
LPVEC —West Springfield, MA
- $41,057 - $56,604 a year
- Full-time
- Background check
- School experience
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant - Treasurer/Collector
Town of Palmer —Palmer, MA
- $24.60 an hour
- Full-time
- Mid-level
- Office
- Databases
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Assistant-Guidance
South Hadley Public Schools —South Hadley, MA
- $20 an hour
- Full-time
- Office
- School
- Entry level
Administrative Support Services Assistant
Axinn —Hartford, CT
- $36 - $49 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Health savings account
Quick Apply
COA Administrative Clerk - Part Time
Town of East Longmeadow —East Longmeadow, MA
- Part-time
- Research
- Office
- 3 years
Project Administrative Assistant
DOC —Holyoke, MA
- $50,000 - $70,000 a year
- Hybrid work
- Mid-level
- Contracts
- Communication skills
Administrative Assistant
Metropolis Technologies —Windsor Locks, CT
- $22 - $23 an hour
- Full-time
- Microsoft Excel
- Office
- Organizational skills
- Disability insurance
- Health insurance
13d
Administrative Assistant
Mental Health Association - Western MA —Chicopee, MA
- $19 - $21 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
Milestone Funeral Partner —Holyoke, MA
- $21 - $25 an hour
- Weekends as needed
- Inventory management
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
6d
First Administrative Assistant
Hampden County Regional Board of Retirement —Agawam, MA
- $56,375 - $68,304 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
14d
Administrative Assistant
Hancock Associates —Palmer, MA
- $24 - $27 an hour
- Microsoft Excel
- Microsoft Outlook
- Research
- Continuing education credits
- Paid jury duty
Temporary Administrative Assistant
Granby Board of Education —Granby, CT
- $31.07 - $36.80 an hour
- Full-time
- School experience
- Office
- Organizational skills
9d
Administrative Assistant to the Director of Student Services
South Hadley Public Schools —South Hadley, MA
- Full-time
- School experience
- Google Workspace
- Mid-level

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District Office Administrative Assistant

West Springfield Public Schools -
West Springfield, MA

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Job Details

Full-time
$50,000 - $58,000 a year

Qualifications

Training program design for professional development
School experience
Employee onboarding
Visitor query response
Data compliance
Office activity coordination
Professional development facilitation in schools
Data privacy compliance management
Educational administrative software
Educational events
Operations coordination
Student record keeping
Data Retention (Data management)
Greeting customers
Student database management
Student information system
Executive administrative support
Phone call screening
Meeting scheduling
Data quality management
Customer service training (staff training program)
Working with students from diverse cultural backgrounds
Working with students
Mentoring
Data entry
Data analytics
Parent communication in school administration
Developing new training programs
Document management
Communication skills

Full Job Description

District Office Administrative AssistantWest Springfield Public SchoolsThe District Office Administrative Assistant provides comprehensive administrative, clerical, and operational support to the Executive Director of Curriculum and Instruction and the Curriculum Department. The position serves as a primary point of contact for students, families, staff, and visitors to the Central Office. The District Office Administrative Assistant also provides mentorship, guidance, and professional development support to district clerical staff, promoting consistent practices, effective communication, and high-quality customer service across the district. RESPONSIBILITIES: - Serve as the receptionist and primary customer service representative for the Central Office by greeting, assisting, and directing visitors, families, staff, and community members.

Screen, answer, and direct incoming telephone calls and electronic communications, responding to inquiries or referring matters to appropriate personnel. - Provide administrative and clerical support to the Executive Director of Curriculum and Instruction and Curriculum Department staff, including correspondence, scheduling, filing, data entry, document preparation, and records management. - Coordinate department meetings, professional development activities, and district events, including preparation of agendas, materials, attendance records, and meeting logistics for the Curriculum Department. - Assist with the collection, organization, and dissemination of curriculum, assessment, and instructional materials.
Maintain accurate student records within the district's Student Information System (SIS), ensuring compliance with state and federal regulations regarding student data privacy and record retention. - Process student changes and record requests in collaboration with school-based personnel and district departments. - Collaborate with the Central Enrollment Department to support student enrollment processes, residency verification, records transfers, and family communications. - Serve as a resource and mentor for district clerical staff by supporting onboarding, sharing best practices, facilitating communication, and assisting with professional development activities.
Assist in the development, coordination, and delivery of training opportunities for clerical personnel related to district procedures, software systems, customer service, and office operations. - Maintain effective working relationships with district administrators, staff, students, families, and community stakeholders. - Perform other duties and responsibilities as assigned by the Executive Director of Curriculum and Instruction.QUALIFICATIONS: - Has strong communication and interpersonal skills - Can confidently navigate various technology platforms - Has a strong sense of collaboration and teamworkEXPERIENCE: - School-based front office experience - Proficient in PowerSchool - Experience in training colleagues - Experience with school-based data analysis, cleaning data and designing protocols for data efficiencies. - Background in working with diverse population- Experience with student enrollment, state reporting platforms and expectations- Experience with SIMS coding and requirementsIndividual Contract, $50,000 - $58,000, salary is commensurate with experience.

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Refine Your Search

Receptionist/Administrative Assistant jobs in Springfield, MA

District Office Administrative Assistant

Administrative Assistant-Dispatcher

Orthodontic Administrative Assistant

Office Assistant

Administrative Assistant to the Director of HR-Lower Pioneer Valley Educational Collaborative

Administrative Assistant I - Facilities & Engineering

Administrative Assistant - Office Manager

Administrative Assistant to the HR Director

Administrative Assistant - Treasurer/Collector

Administrative Assistant-Guidance

Administrative Support Services Assistant

COA Administrative Clerk - Part Time

Project Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

First Administrative Assistant

Administrative Assistant

Temporary Administrative Assistant

Administrative Assistant to the Director of Student Services

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