Top 132293 Scheduling/Planning Jobs

Meeting Planner
Promotional Products Association International —Irving, TX
- Weekends as needed
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Master Scheduler
Omni Staffing —Burbank, CA
- $120,000 - $150,000 a year
- Full-time
- Mid-level
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply
Freight Broker
Force International —Burr Ridge, IL
- $70,000 - $120,000 a year
- Full-time
- Hybrid work
- Data analysis skills
- Mid-level
- Contracts
Quick Apply
Manager, Retail Labor Planning
Pivotal Talent Search —Beverly Hills, CA
- $125,000 - $135,000 a year
- Full-time
- Microsoft Excel
- Finance
- Analysis skills
Quick Apply
Data Operations Scheduling Coordinator
Valor Executive Search —Columbus, OH
- $60,000 - $77,500 a year
- Full-time
- Salesforce
- Medical office experience
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Travel Logistics Coordinator - Human Services Program - Remote
The Workforce Group —Remote
- $27 - $29 an hour
- Extended hours
- Remote
- Background check
- Spanish
- Pass drug screening
Quick Apply
People Operations Coordinator
LSL —Remote
- $31 - $38 an hour
- Remote
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
6d
Project Manager
Mya Kai Creative —Remote
- Weekends as needed
- Remote
- Google Workspace
- Marketing
- Mid-level
Quick Apply
9d
Workforce Analyst
HopeLink Behavioral Health —Oakton, VA
- $60,000 - $65,000 a year
- Full-time
- Remote
- Mid-level
- Administrative experience
- Analysis skills
- 403(b) matching
- Paid holidays
Quick Apply
College Admissions Advisor
Varsity Tutors (Expert Contractors) —Atlanta, GA
- $75 an hour
- Remote
- School experience
- High school
- Mid-level
Quick Apply
Advisory Project Coordinator
WittKieffer —Illinois
- $77,000 - $87,000 a year
- Full-time
- Remote
- Microsoft Excel
- Customer service
- Mid-level
- Disability insurance
- Health insurance
Junior Project Assistant
Mobility Ideal Health —Edison, NJ
- Microsoft Excel
- Bachelor's degree
- Organizational skills
Quick Apply
Scheduling Coordinator
SMS INTERNATIONAL SHORE OPERATIONS US INC —Miami, FL
- Weekends as needed
- Microsoft Excel
- Mid-level
- High school diploma or GED
Quick Apply
Secretaries and Administrative Specialist - Freelance AI Trainer Project
Meridial —Remote
- $6 - $65 an hour
- Remote
- Customer service
- Mid-level
- Master's degree
Program Planning & Scheduling Analyst III
Sierra Space —Louisville, CO
- $92,117.00 - $126,660.50 a year
- Full-time
- 3 years
- Master's degree
- Analysis skills
- Health insurance
- Dental insurance
Planning Associate
MRB GROUP —Rochester, NY
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Bachelor of Science
- Writing skills
- Public speaking
- Health savings account
- AD&D insurance
Program Planning and Scheduling Analyst - Level 2
Northrop Grumman —Magna, UT
- $72,100 - $108,100 a year
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Assistant Project Coordinator
MAD Live Solutions —Baton Rouge, LA
- $18 - $27 an hour
- Full-time
- Office
- High school diploma or GED
- Communication skills
- Paid training
- Dental insurance
Quick Apply
Employee Labor Relations - Case Management
A P Ventures LLC —Remote
- From $90,000 a year
- Remote
- Background check
- 5 years
- Mid-level
Quick Apply
Advancement Operations & Communications Coordinator
THE MAVEN PROJECT —Remote
- $63,000 - $70,000 a year
- Full-time
- Remote
- Microsoft Outlook
- Marketing
- Customer service
Quick Apply
13d

I want to receive the latest job alert for Scheduling/Planning

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

Scheduling/Planning jobs near

Meeting Planner

Promotional Products Association International -
Irving, TX

Apply Now

Job Details

Full-time

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Flexible schedule

Qualifications

Teamwork
Multitasking
Microsoft Office
Attention to detail
Problem-solving
Organizational skills
Adaptability
Professionalism

Full Job Description

Meeting Planner

Location: Irving, TX

Reports to: Senior Manager, Events & Expositions

Job Summary:

The Meeting Planner is responsible for supporting the planning, organization, and execution of the association’s annual PPAI Expo and 4-5 membership Events throughout the year. This position requires strong attention to detail, organizational abilities, and proactive problem-solving skills to ensure seamless event execution.

Travel Requirements:

This role requires travel to support key events, including:

January: The PPAI Expo

May: North American Leadership Conference (NALC)

June: Women’s Leadership Conference (WLC)

September: Responsibility Summit

October: Leadership Development Conference (LDC)

Site Visits: Throughout, As Needed

Key Responsibilities:

Event Logistics (25%)

Manage meeting details, including food and beverage selections, audiovisual requirements, timelines, room diagrams, and onsite execution. Review BEOs, MEOs, and function orders with venues / vendors to ensure accuracy.

The PPAI Expo Logistics (25%)

Oversee meeting space assignment and allocation, ancillary space requests, and internal & external food and beverage orders. Coordinate billing, audiovisual needs, timelines, and room setups while working collaboratively to ensure seamless execution.

Event Onsite Support (15%)

Oversee setup and breakdown of events, ensuring all logistical components- such as AV, food and beverage, room sets, and venue logistics- are executed as planned.

Expo Onsite Support (15%)

Oversee onsite logistics, ensuring seamless execution across key meeting spaces, including but not limited to General Session, Breakout Rooms, Show Floor food and beverage activations, and internal functions. Maintain visibility throughout external meeting spaces, proactively addressing logistical challenges. Manage and guide 1-2 temporary meeting planners, ensuring all onsite coordination follows established plans.

Budget and Invoicing (5%)

Assist in budget development and expense tracking, ensuring all costs are property reconciled and aligned with financial objectives.

Milestone & Timeline Management (5%)

Maintain and track critical deadlines to ensure all key event milestones are met.

Other Duties as Directed (5%)

Participate in miscellaneous projects and assignments that support the Expositions & Events team.

Experience Requirements:

2+ years of experience in event management.

Knowledge, Skills and Abilities:

Exceptional Organizational & Time Management: Ability to multitask, prioritize effectively, and meet tight deadlines.
Attention to Detail & Adaptability: High attention to detail, problem-solving, and flexibility to handling onsite changes.
Effective Conflict Resolution & Problem Solving: Skilled in negotiation skill and strategic thinking to tackle challenges and resolve conflict efficiently.
Microsoft Office Suite Proficiency: Expertise in Outlook, Word, Teams, Excel, and PowerPoint.
Financial Management: Ability to budget, track expenses, and ensure cost-effective event execution.
Professional Customer Service: Maintain professionalism, communicate effectively in high-pressure situations

Specific Qualifications:

Independent and Proactive Work Style: Able to manage tasks efficiently, complete projects, and identify opportunities for process improvements.
Clear & Effective Communication: Comfortable working with both internal teams and external partners to ensure smooth coordination.
Team-Oriented & Composed Under Pressure: Works well in a collaborative environment and remains steady in fast-paced situation.
Flexible & Adaptable Approach: Maintains a positive attitude and adjusts effectively to changing needs.

Association-Wide Responsibilities & Values (expectations of everyone):

Provide honest and ongoing communication as needed to support success throughout the organization.
Meet established deadlines for all projects, reports and communications for all audiences both internally and externally.
Provide high-quality products, reports, communications and projects for all audiences internally and externally.
Be fair, consistent, responsive and supportive of leaders, staff, board members, members and vendors.
Help PPAI to continually seek improvement. Be prepared to personally manage changes taking place within PPAI and the industry.
Be empowered, accountable and responsible for your career success, actions, influence and impact upon the organization as a whole.
Foster cultural values, mission and overall organizational guidelines of PPAI.

Job Status:

FLSA Status (Exempt / Non-Exempt): Exempt
Compensation (Hourly / Salary): Salary
Job Status (Full-Time /Part-Time /Temp): Full-Time
Daily Schedule (Start time Flexible / Not Flexible): Flexible
Work Location: Position must work from HQ location with Hybrid Remote Work Model

Physical Activity:

Manual Labor & Heavy Lifting: Involves lifting, carrying, and positioning event equipment and materials
Frequent Walking & Active Movement: Extensive on-foot travel throughout event spaces to oversee setup and logistics
Dynamic Physical Tasks: Requires pushing, pulling, bending, and stooping to assist with setup and adjustments.
Prolonged Standing & Sitting: Alternates between stationary and active roles depending on event needs.
Endurance & Stamina: Long work hours, extended workweeks, and high-energy demands, especially during peak event periods.

Work Environment:

Office environment
Trade show floor or event venues
Temperature-controlled environment
Travel: Must be able to travel, work weekends, and long hours as event scheduling may require.

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

How many years of HubSpot or Similar program experience do you currently have?
Travel is required for this position, are you willing to travel?
What pay range are you seeking?
How many years of event management experience do you have?
Are you local and willing to work onsite multiple days per week at PPAI HQ in Irving, TX on a hybrid remote work schedule?
Are you authorized to work in the United States?

Work Location: Hybrid remote in Irving, TX 75038

Apply Now

Refine Your Search

Scheduling/Planning jobs

Meeting Planner

Master Scheduler

Freight Broker

Manager, Retail Labor Planning

Data Operations Scheduling Coordinator

Travel Logistics Coordinator - Human Services Program - Remote

People Operations Coordinator

Project Manager

Workforce Analyst

College Admissions Advisor

Advisory Project Coordinator

Junior Project Assistant

Scheduling Coordinator

Secretaries and Administrative Specialist - Freelance AI Trainer Project

Program Planning & Scheduling Analyst III

Planning Associate

Program Planning and Scheduling Analyst - Level 2

Assistant Project Coordinator

Employee Labor Relations - Case Management

Advancement Operations & Communications Coordinator

I want to receive the latest job alert for Scheduling/Planning

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected