Top 1911 Secretary Non Management Level Jobs

Naples Legal Secretary
Varnum LLP —Naples, FL
- Full-time
- Mid-level
- High school diploma or GED
- Bachelor's degree
Quick Apply
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Machinist V - DMG DMU 75 - 2nd Shift
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SENIOR DIRECTOR OF CORPORATE AND FOUNDATION RELATIONS
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Quick Apply
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BAE Systems Inc. —Westminster, CO
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National Geospatial-Intelligence Agency —Springfield, VA
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- Online Application
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Entry-Level Case Coordinator
Shane Smith Law —Charlotte, NC
- From $20.19 an hour
- Full-time
- Background check
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Quick Apply
Secretary III
The Tatitlek Corporation —Dahlgren, VA
- $25.29 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
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Quick Apply
7d
Staff Systems Architect Engineer – Solutions Architect PO (26-304)
Northrop Grumman —Huntsville, AL
- $161,000 - $253,600 a year
- Overtime
- Computer Science
- Master's degree
- 8 years
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Military Family Life School Counselor
Leidos —Oak Harbor, WA
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- Full-time
- Background check
- LMFT
- Master of Social Work
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Military Family Life Counselor - CDC
Leidos —Barstow, CA
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- Full-time
- Background check
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Council Secretary
St. John the Baptist Parish —Laplace, LA
- $65,000 - $85,000 a year
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- Microsoft Excel
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Quick Apply
4d
Military and Family Life Counselor - Mountain Home
Leidos —Meridian, ID
- $59,150 - $106,925 a year
- Full-time
- Background check
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Program Coordinator II
Utah State University —Logan, UT
- Weekends as needed
- Windows
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Public Law Assistant/Paralegal
STRADLING YOCCA CARLSON & RAUTH —Newport Beach, CA
- $75,000 - $85,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
Quick Apply
3d
Legal Secretary
State Farm Mutual Automobile Insurance Company —San Diego, CA
- $57,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- US work authorization
- Paid holidays
- Health insurance
2d

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Naples Legal Secretary

Varnum LLP -
Naples, FL

Quick Apply

Job Details

Full-time

Qualifications

Serving clients
In-person customer service
High school diploma or GED
Copy editing
Legal administrative experience
Law office experience
Typing
Productivity software
Edited transcription
Grammar Experience

Full Job Description

Legal Secretary

Varnum LLP, a Michigan-based, full-service law firm with over 200 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Naples, Florida office supporting multiple practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. This role is 100% in-person.

ROLES & RESPONSIBILITIES:

Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers.
Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods.
Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested.
Receives, reads and routes incoming postal mail.
Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys.
Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.
Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings.
Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.
Attend staff meetings, training sessions and other required employee meetings.
Copying, typing, scanning, faxing and any other general office duty as needed.
Maintains confidentiality in all firm and client matters.
Assists with other firm work as directed by attorney or paralegal.
This role is 100% onsite.

QUALIFICATIONS & REQUIREMENTS:

Education:

Completion of high school.

Experience:

Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

2+ years' experience as a legal assistant or experience in a law firm.
Bachelor’s degree in legal studies or related field preferred.
Experience supporting estate planning, real estate, corporate, or litigation practices preferred.

Required Skills/Abilities:

Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm.
Excellent grammar, proofreading, transcription, and organization skills.
Strong communication skills, both verbal and written.
Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.
Works independently and completes tasks with minimal supervision.
Professional demeanor and ability to work well in a team-oriented environment.
Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.
Committed to providing responsive client service.
Occasional hours outside of normally scheduled hours.

Preferred Skills:

Knowledge of iManage or other document management systems.

Job ID: 239

Quick Apply

Refine Your Search

Secretary Non Management Level jobs

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Project Manager (Requirements & IT Operations)

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MANAGER/LIBRARY SYSTEMS

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SENIOR DIRECTOR OF CORPORATE AND FOUNDATION RELATIONS

Engineer II - Electrical - Test Systems

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Secretary III

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Council Secretary

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Program Coordinator II

Public Law Assistant/Paralegal

Legal Secretary

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