Senior Administrative Assistant - Records
Suffolk County Sheriff's Department —Boston, MA
- Research
- Mid-level
- Office
Senior Administrative Assistant
MIT —Cambridge, MA
- Full-time
- Office
- Databases
- High school diploma or GED
Administrative & Performance Improvement Assistant
ITALIAN HOME FOR CHILDREN INC —Jamaica Plain, MA
- $48,000 - $55,000 a year
- Full-time
- Spanish
- Office
- Bachelor's degree
- Employee assistance program
- 403(b)
Quick Apply
Food and Beverage Assistant Manager
Omni Boston Hotel at the Seaport —Boston, MA
- $70,000 - $80,000 a year
- Weekends as needed
- ServSafe
- Writing skills
- English
- Relocation assistance
- Health insurance
Quick Apply
12d
School Based Board Certified Behavior Analyst (BCBA)
Community Autism Services —Andover, MA
- $83,000 - $103,000 a year
- Full-time
- School experience
- Classroom
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Behavior Analyst (BCBA) - Hybrid
Autism Learning Partners —Weymouth, MA
- $82,000 - $93,000 a year
- 8 hour shift
- Hybrid work
- Current TB test
- Mid-level
- Criminal background check
- Continuing education credits
- Disability insurance
Quick Apply
Human Resources Assistant
Ellenhorn LLC —Arlington, MA
- $24 - $29 an hour
- Part-time
- Background check
- Google Workspace
- Mid-level
- Health insurance
- Dental insurance
Administrative Assistant - part-time - (4 years exp req.)
Southborough Town Clerk —Southborough, MA
- $24.47 - $32.27 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
2d
Sr. Administrative Assistant to University Professor ($30 - $38/hr)
ProPivotal —Cambridge, MA
- $30 - $38 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
6d
Senior Property Manager
Beacon Communities LLC —Boston, MA
- $105,000 - $120,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- 3 years
- Health savings account
- Paid holidays
Quick Apply
Admin Assistant 2
Trio —Woburn, MA
- $23 - $25 an hour
- Part-time
- Office
- High school diploma or GED
- Contracts
- Commuter assistance
- Paid holidays
Quick Apply
Resident Service Coordinator
Rogerson Communities —Boston, MA
- $20 - $22 an hour
- Experience working with individuals with disabilities
- Word processing
- Writing skills
Quick Apply
Assistant General Counsel
Vinfen —Cambridge, MA
- $165,000 - $175,000 a year
- Full-time
- Hybrid work
- Background check
- HIPAA
- Residential
Quick Apply
2d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Massachusetts
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Legal Executive Assistant
Beacon Hill Staffing Group —Boston, MA
- $35 - $60 an hour
- Full-time
- 5 years
- Office
- Military encouraged
- Dental insurance
- Vision insurance
Quick Apply
3d
Administrative Assistant
Daley and Associates —Boston, MA
- $27 - $33 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
5d
Commercial/Residential Assistant Project Manager/Project Engineer
Commonwealth Resources —Boston, MA
- $90,000 - $110,000 a year
- Full-time
- Construction site
- Mid-level
- Residential
- Paid holidays
- Health insurance
Quick Apply
Security Administration/Visitor Control (SA/VC)
General Dynamics Information Technology —Bedford, MA
- $51,510 - $69,690 a year
- Construction site
- Military
- High school diploma or GED
9d
Nurse Practitioner or Physician Assistant
Curana Health —Danvers, MA
- $120,000 - $130,000 a year
- Full-time
- Nursing
- Clean driving record
- Patient monitoring
- Disability insurance
- Health insurance
LPN
The Delaney at the Vale —Woburn, MA
- $40 an hour
- Full-time
- Hospitality
- LPN
- Entry level
- Health insurance
- Dental insurance
5d

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Senior Administrative Assistant - Records

Suffolk County Sheriff's Department -
Boston, MA

Apply Now

Job Details

Qualifications

Spreadsheets
Administrative experience
High school diploma or GED
Typing
Clerical experience
File organization

Full Job Description

POSITION TITLE: Senior Administrative Assistant – Records (SC16)

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:

1. Provide administrative, quality control, and/or secretarial support services to the Records Office

2. Performs related work and duties as required

SUPERVISION RECEIVED:

1. Work under the direct supervision of the Records Supervisor.

2. Subject to assignment, may also/instead be supervised by a specific supervisor, director, program manager, or division manager.

SUPERVISION EXERCISED: None

DUTIES AND RESPONSIBILITIES:

1. Provide administrative, quality control and/or secretarial support, such as:

Prepare and type a variety of correspondence, reports, and memoranda from rough draft or oral instructions;

Prepare and compile statistical information;

Maintain office records and filing system, and in particular correspondence files and attendance records;

Research information and exert a moderate amount of independent judgment regarding relevance of information to assigned tasks;

Notified Criminal Offender Record Information (CORI) petitioners of inmate transfers, furloughs and movement to minimum security;

Perform data entry;

Process sex offenders and maintain and disseminate sex offender information as required by law;

Serve as Department liaison with SORB;

Assist with the collection and processing of DNA information ensuring compliance with Massachusetts General Laws;

Conduct detailed global CJIS/LEAPS queries, analyze data and prepare packets for submissions to classification, custody assessment and other relevant parties;

Process discharges, bails, purges and sentence revisions;

Provide general administrative and secretarial support;

Search for and compile data from office files as requested;

Perform other related and various clerical duties as requested; and

Such other duties and assignments as may be assigned.

2. Must have knowledge of, or become rapidly conversant with, relevant Department policies and any assigned office or division procedures.

QUALIFICATIONS AND EXPERIENCE:

Ability to use Microsoft 98 (or later version) and generate Excel spreadsheets;

Ability to type;

Excellent organizational skills and ability to maintain accurate records and files;

Possess outstanding verbal and written communication skills and have knowledge of general office practices and procedures;

Demonstrate flexibility and the ability to learn and perform new duties and skills as assigned;

Possess a working knowledge of the bail process, court process and sentencing procedures; and

Must be high school graduate (diploma or GED). Must also have business or secretarial school training OR lengthy prior secretarial experience OR a combination of training and experience which provides sufficient knowledge, skills and abilities to perform the duties and responsibilities described herein.

ESSENTIAL FUNCTIONS:

Regular attendance;

Ensuring any data entry performed is accurate;

Ensuring any documents filed are done so correctly;

Meeting all required deadlines;

Maintaining professional but cordial relations with coworkers, the public, and outside agencies;

Proper handling of CORI information;

Ability to conduct CJIS/LEAPS queries correctly and efficiently;

Process discharges, bails, purges and sentence revisions without mistake; and

Compliance with security procedures;

MINIMUM PHYSICAL REQUIREMENTS FOR ESSENTIAL FUNCTIONS:

sit or stand periodically for 8 hours;

lift up to 5 pounds;

carry up to 5 pounds;

climb stairs occasionally;

walk short distances; and

write and type.

ADDITIONAL FUNCTIONS OF POSITION:

Participation in mandatory training

Apply Now

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Senior Administrative Assistants jobs in Boston, MA

Senior Administrative Assistant - Records

Senior Administrative Assistant

Administrative & Performance Improvement Assistant

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School Based Board Certified Behavior Analyst (BCBA)

Behavior Analyst (BCBA) - Hybrid

Human Resources Assistant

Administrative Assistant - part-time - (4 years exp req.)

Sr. Administrative Assistant to University Professor ($30 - $38/hr)

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Admin Assistant 2

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Assistant General Counsel

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Legal Executive Assistant

Administrative Assistant

Commercial/Residential Assistant Project Manager/Project Engineer

Security Administration/Visitor Control (SA/VC)

Nurse Practitioner or Physician Assistant

LPN

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MINIMUM PHYSICAL REQUIREMENTS FOR ESSENTIAL FUNCTIONS:

ADDITIONAL FUNCTIONS OF POSITION:

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