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Organizing Leadership Team Sr Admin Associate

Indivisible Project
Remote

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Job Details

Full-time
$83,900 a year

Qualifications

Meeting minutes
Confidential information handling
Office activity coordination
Business travel arrangements
Operations coordination
Professional ethics
Writing skills
Meeting transcription
Project coordination
Executive administrative support
Employee relationship building
Mid-level
Expense reports
Data management
Managing executive calendars
Leadership
2 years
Communication skills
Event logistics coordination

Full Job Description

About the role:

The organizing team admin associate, reporting to the Director of Movement Support, provides high-quality coordination and operational support to the organizing leadership team (OLT), with a priority focus on supporting the National Organizing Director. This role is responsible for managing key administrative and logistical functions that enable OLT to operate effectively, including scheduling, travel coordination/logistic support, meeting preparation, departmental priorities, departmental card expense coding, and overall follow-through.

In addition to direct support for designated OLT members, this role also contributes to the smooth functioning of the collaboration between OD, Movement Support, and Movement Growth departments by supporting shared needs such as cross-team scheduling, leadership meeting logistics, and documentation. A successful candidate for this role will be a proactive, highly organized problem-solver with exceptional communication skills and an ability to anticipate needs. They must demonstrate the utmost discretion, maturity, and professionalism, maintaining trust and sound judgment at all times. Thriving in a fast-paced environment, they will manage complex schedules, sensitive communications, and competing priorities with precision and care. Success in this role will depend on building strong relationships internally with staff while upholding confidentiality and demonstrating a deep commitment to Indivisible's mission and a flexible, solutions-oriented mindset.

This is a full-time, short-term assignment anticipated to end on or before November 30, 2026. The salary for this position is $83,900 annually, and the role is expected to require 40 hours of work per week.

What you'll do:

Support for OLT and National Organizing Director- 50%

Provide scheduling support and follow-up tracking for key internal workstreams, including department heads and supervisors.
Assist with the preparation for select meetings by scheduling, assembling materials as needed and ensuring participants have the needed prep materials.
Take notes and track action items for select meetings; support follow-up to ensure next steps are clearly documented and communicated
Process and track expense reports in a timely and accurate manner
Attend organizational-wide meetings and create a weekly organizing priorities email (internal email).
Coordinate travel booking and in-person meeting logistics, including transportation, lodging, and on-site coordination
Support scheduling needs across organizing teams

Organizing Special Project Support - 50%:

Assist in managing special initiatives, events, or campaign logistics
Provide administrative support to the Distributed Fundraising Program
Provide flexible support on high-priority projects requiring both confidentiality and/or a quick turnaround.
Manage external convening logistics for turf and Emerging Power States

Qualifications:

2–3 years of relevant experience in administrative, operations, or coordination roles, preferably in a fast-paced or mission-driven environment
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
Demonstrated ability to handle sensitive information with discretion
Comfort working with senior leaders and supporting high-stakes, fast-moving work
Strong interpersonal skills to liaise effectively with internal staff and leadership.
Proactive problem-solver who can anticipate needs and follow through on tasks with minimal oversight
High level of reliability and responsiveness
Experience coordinating logistics for meetings, retreats, or leadership members.
Experience with Google Office suite for content production and data management.

About Indivisible Project

We’re building something new. We’re a progressive grassroots organization that began in the aftermath of Trump’s election. We’re working to build a democracy that reflects a broad, multiracial “we the people,” one that works for all of us and is sustained by all of us. To support this movement, we’ve built an incredible team at the national level. We dream big, we support each other, and we have fun doing it. For more information about Indivisible’s vision, mission, and theory of change, click here.

We’re changing what’s politically possible. Indivisible is part of the powerful progressive movement reaction to Trump, fighting the racist, misogynistic, plutocratic, and authoritarian agenda trumpeted by Trump and the GOP congress. Don’t take our word for it; Indivisible has been featured on the Rachel Maddow Show multiple times, as well as in the New York Times and in pretty much every other major news outlet in the country.

We’re building together. We’re building a new organization every day - a rare opportunity to model what we want to see in the world. We’re deeply committed to equity and building a diverse and inclusive organization.

We’re looking for you. If you want to fight for the soul of American democracy, there’s no better place to be than Indivisible. We’re looking for more team members who are passionate about building an inclusive democracy and committed to getting results. It’s an exciting, fulfilling place if you’re someone who wants to fight fiercely for the progressive world we want to have.

Every one of us on the national team is here because we believe this movement is the best way to retake and build progressive power in this country. Does that ring true for you? If so, great - throw your hat in the ring to join our team. Let’s start #winning together. For more information about Indivisible’s organizational principles, click here.

Indivisible Project is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, color, creed, religion, gender, gender identity, gender expression, sexual orientation, sex, age, mental or physical disability, medical condition, ancestry, national origin, marital or family status, caregiving responsibilities, genetic information, class or caste, personal appearance (including size and weight), immigrant status, military status, veteran status or other legally protected status. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of support needs at the time of application.

The pay range for this role is:
83,900 - 83,900 USD per year(Remote (United States))

Quick Apply

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