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Senior Subcontract Administrator

Zone 5 Technologies
Remote

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Job Details

$120,000 - $152,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

Vendor relationship building
Federal Acquisition Regulations
Cost accounting analysis
Microsoft Excel
Microsoft Outlook
Contract law compliance support experience
Pricing analysis
Procurement financial analysis
Contract interpretation
Bachelor's degree
Procurement contract negotiation
Project contract management
Regulatory compliance analysis
Cross-functional collaboration
Cross-functional communication
Procurement regulatory knowledge

Full Job Description

At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter.

We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here.

We are seeking an Senior Subcontracts Administrator that will lead the administration of subcontracting activities throughout the full contract lifecycle, ensuring compliance with federal acquisition regulations, company policies, and customer requirements. The ideal candidate will. This individual will play a critical role in supporting strategic procurement initiatives, managing subcontractor relationships, mitigating contractual risk, and enabling successful program execution. The ideal candidate possesses deep knowledge of U.S. Government contracting principles, subcontract management practices, and regulatory compliance requirements. This role will serve as key business partner between Program Management, Contracts, Supply Chain, Finance, Engineering, and Executive Leadership, ensuring subcontract activities align with organizational objectives while maintaining the highest standards of compliance and operational excellence.

KEY RESPONSIBILITIES:

Subcontract Administration & Compliance

Lead the administration and management of subcontract agreements from proposal support through contract closeout.

Draft, negotiate, review, and administer subcontract agreements, modifications, amendments, non-disclosure agreements, teaming agreements, and other contractual instruments.

Ensure subcontract activities comply with applicable Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), customer requirements, and internal company policies.

Analyze prime contract requirements and implement appropriate flow-down clauses and contractual obligations to subcontractors.

Procurement & Supplier Management

Conduct subcontractor solicitations, evaluations, negotiations, and source selection activities in accordance with approved procurement procedures.

Review subcontractor proposals and perform cost and price analyses to support procurement decisions.

Develop and maintain strong working relationships with subcontractors, suppliers, and strategic partners.

Monitor subcontractor performance, schedules, deliverables, and compliance with contractual obligations.

Program Support & Risk Management

Partner with Program Managers, Engineering, Contracts, Finance, and Supply Chain teams to support successful program execution.

Identify contractual and procurement-related risks and recommend mitigation strategies.

Coordinate subcontract modifications, change management activities, and issue resolution efforts.

Support proposal development activities by reviewing subcontractor inputs, pricing, and contractual requirements.

Audit Readiness & Process Improvement

Maintain complete and accurate subcontract files and procurement documentation.

Support internal audits, customer reviews, and government audits as required.

Assist in the development and continuous improvement of subcontract administration policies, procedures, and best practices.

Provide guidance and mentorship to junior procurement and subcontract administration personnel when appropriate.

REQUIRED QUALIFICATIONS: (doesn't have to exactly follow below bullets, but provided as a guide)

Bachelor's degree in Business Administration, Supply Chain Management, Contracts Management, Finance, Law, or a related field.

Minimum of 8 years of progressively responsible experience in subcontract administration, procurement, contracts management, or government contracting.

Demonstrated experience supporting U.S. Government, Department of Defense (DoD), aerospace, or defense-related programs.

Strong working knowledge of FAR, DFARS, and government procurement regulations.

Experience negotiating complex subcontract agreements and contractual terms and conditions.

Proven ability to interpret contractual requirements and implement effective subcontract management strategies.

Experience performing cost and price analysis and evaluating subcontractor proposals.

Strong analytical, organizational, and problem-solving skills.

Excellent written, verbal, and interpersonal communication skills.

Ability to manage multiple priorities and meet deadlines in a dynamic environment.

Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Experience utilizing ERP, procurement, and contract management systems.

Ability to work independently and collaboratively within cross-functional teams.

U.S. Citizenship.

PREFERRED QUALIFICATIONS

 Master's degree in Business Administration, Supply Chain Management, Contracts Management, or a related discipline.

 NCMA certification such as Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or equivalent.

 Experience supporting Unmanned Aircraft Systems (UAS), aerospace, defense technology, or advanced manufacturing programs.

 Knowledge of Cost Accounting Standards (CAS), Truthful Cost or Pricing Data (TINA), and Contractor Purchasing System Review (CPSR) requirements.

 Active U.S. Department of Defense security clearance or the ability to obtain and maintain one.

What's in it for you:

Benefits:

Competitive total compensation package
Comprehensive benefit package options include medical, dental, vision, life, and more.
401k with company-match
4 weeks of paid time off each year
12 annual company holidays

Why Join Zone 5 Technologies?

Innovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.
Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what's possible.
Career Growth: Opportunities for professional development and career advancement.

If you are passionate about unmanned aircraft technology and want to be a part of a dynamic and growing company, we would love to hear from you. Apply today and join the Zone 5 Technologies team!

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Zone 5 Technologies is a federal contractor and participates in E-Verify to confirm employment eligibility. As required by law, we will verify the identity and employment authorization of all new employees using the E-Verify system. Learn more about your rights and responsibilities under E-Verify: https://www.e-verify.gov.

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