Top 145 Subcontracts Administrator 4 Jobs

Contract Administrator
Vance Brothers —Kansas City, MO
- $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Project Superintendent - Medical Construction Experience
S.C. Anderson, Inc. —Bakersfield, CA
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- Full-time
- Construction site
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- 3 years
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Supply Chain Purchasing Compliance Specialist (Camden, NJ)
Can-Am Consultants —Camden, NJ
- $50 - $70 an hour
- Full-time
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- Bachelor's degree
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Supply Chain Purchasing Compliance Specialist (Anaheim, CA)
Can-Am Consultants —Anaheim, CA
- $50 - $70 an hour
- Full-time
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- Analysis skills
- Bachelor's degree
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- Paid holidays
Quick Apply
Supply Chain Purchasing Compliance Specialist (Herndon, VA)
Can-Am Consultants —Reston, VA
- $50 - $70 an hour
- Full-time
- Office
- Analysis skills
- Bachelor's degree
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Quick Apply
Supply Chain Subcontract Manager 3
Northrop Grumman —Melbourne, FL
- $151,500 - $227,300 a year
- Overtime
- Microsoft Excel
- High school diploma or GED
- Supervising experience
- Paid holidays
- Disability insurance
Subcontracts Manager 2
Northrop Grumman —Aurora, CO
- $146,600 - $219,800 a year
- Overtime
- Research
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- Master's degree
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- Disability insurance
Contracts Administrator
Iron Bow Technologies —Remote
- $75,000 - $85,000 a year
- Remote
- Microsoft Excel
- Mid-level
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Senior Subcontract Administrator
Zone 5 Technologies —Remote
- $120,000 - $152,000 a year
- Remote
- Microsoft Excel
- Microsoft Outlook
- Finance
- Paid holidays
- Health insurance
Quick Apply
Subcontracts Administrator
General Dynamics Information Technology —Remote
- $70,658 - $87,000 a year
- Remote
- 3 years
- Bachelor's degree
- Continuous improvement
- Paid time off
- 401(k) matching
1d
Subcontracts Administrator
Conti Federal Services, LLC —Ellsworth AFB, SD
- Full-time
- Hybrid work
- Pass drug screening
- Research
- Mid-level
- Health insurance
- Dental insurance
Subcontracts Administrator 4 - Tysons, VA
M.C. Dean, Inc —Tysons, VA
- Full-time
- Data analysis skills
- Office
- 8 years
- Paid parental leave
- Disability insurance
Subcontract Administrator
Amentum —Remote
- Full-time
- Remote
- Bachelor of Science
- 11+ years
- Office
- Employee stock purchase plan
- Paid holidays
Subcontracts Admin Sr.
BAE Systems Inc. —Hudson, NH
- $82,779 - $140,723 a year
- Full-time
- Remote
- Oracle
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
Subcontracts Administrator III
Empower AI Inc. —Reston, VA
- Full-time
- Hybrid work
- Office
- Bachelor's degree
- Continuous improvement
Sr. Subcontracts Administrator
BAE Systems Inc. —Merrimack, NH
- $82,779 - $140,723 a year
- Full-time
- Hybrid work
- Oracle
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
3d
Sr. Subcontracts Administrator
MasTec Industrial —Abernathy, TX
- $80,000 - $110,000 a year
- Weekends as needed
- Microsoft Word
- Background check
- Microsoft Excel
- Mileage reimbursement
- AD&D insurance
Subcontract Administrator - III
Blue Origin —Florida
- Full-time
- Background check
- 5 years
- DOT physical examination
- Paid parental leave
- Paid holidays
Grants Administrator
Yale University —New Haven, CT
- $68,000 - $120,500 a year
- Full-time
- Remote
- Background check
- Customer service
- Mid-level
Project Administrator
Sundt Construction, Inc. —Phoenix, AZ
- Full-time
- Ability to climb stairs
- Organizational skills
- Experience equivalent to degree accepted
- Disability insurance
- Health insurance

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Contract Administrator

Vance Brothers -
Kansas City, MO

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Job Details

Full-time
$65,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Spreadsheets
Bachelor's degree
Attention to detail
Organizational skills
Microsoft Teams
Business Administration

Full Job Description

We are Pavement Preservation Group (PPG), a dynamic and growing pavement preservation company. Pavement Preservation Group is a national platform of leading asphalt and pavement preservation companies, united by a commitment to quality, safety, and innovation. With more than 100 years of combined experience, our portfolio of best-in-class operators delivers superior results through advanced techniques and trusted local execution.

Role Overview

We are seeking a highly organized and detail-oriented Contract Administrator to manage contract lifecycle, ensuring compliance with corporate policies and legal requirements. The ideal candidate will be adept at developing proposals, reviewing terms, mitigating contract risk, and maintaining precise documentation.

Core Function & Scope

Manage the practical, day-to-day administration of the full construction contracting lifecycle, supporting pre-construction and contracting leadership to ensure successful, seamless project execution.

Essential Job Functions & Main Tasks

1. Contract Lifecycle & Administrative Support

Coordinate the day-to-day administration of the full construction contracting lifecycle from inception to completion.
Support pre-construction and contracting leadership to ensure successful, seamless project execution across all departments.
Provide system administration support by managing data entry, tracking, and workflows within B2W and Vista software platforms.
Maintain an organized record-keeping system for all physical and digital records pertaining to the construction contract process in compliance with company practices.

2. Pre-Construction & Contract Execution

Prepare and issue various construction contract documents, including subcontracts, purchase orders, and change orders.
Support bid submittals, execute final contracts, and review estimate structures and coding for seamless upload into the accounting software system.
Request and secure bid bonds, performance bonds, and payment bonds from insurance companies as required.
Order and obtain specific insurance policies and permits required by the contract, including all documents necessary to work within the railway right-of-way

3. Project & Financial Administration

Manage contract billings and project invoicing, including reviewing field quantities, verifying subcontractor quantities, and authorizing payments.
Monitor project financial health by reviewing profit and loss (P&L) statements and assisting leadership with weekly and monthly financial reporting.
Manage final change orders and ensure all budget adjustments are accurately documented and processed.

4. Documentation, Compliance & Reporting

Ensure strict compliance with all contractual terms, corporate policies, and legal requirements.
Manage risk documentation by requesting, receiving, and maintaining up-to-date insurance certificates from insurance companies and subcontractors.
Facilitate subcontractor approvals with final contract amounts.
Prepare, request, and maintain mandatory documentation required for state EEO/EBO (Equal Employment Opportunity/Equal Business Opportunity) systems.
Regularly update external partners (such as Lockton) regarding current contract, bond, and insurance statuses.

5. Project Closeout & Maintenance

Oversee the project closeout process to ensure all final contractual obligations are fully met, verified, and legally documented.
Assist with other project-related document processing and administration as needed.

Required Qualifications:

Proficiency in Microsoft Office Suite (Word, Excel, and Teams).
Attention to detail and strong organizational skills.
Excellent negotiation and communication skills (written and verbal).
High attention to details and able to be multi-functional and tasks related to
Basic accounting and financial knowledge
Display a professional and courteous attitude to co-workers, supervisors, and public always.
Good working knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
Developed analytical and problem-solving abilities.

Preferred Skills and Experience:

Proven experience as a Contract Administrator, Contract Manager, or in a similar relevant role.
Strong understanding of legal terms and contract language.
Demonstrated ability to manage multiple contracts simultaneously and meet deadlines.
Working knowledge of B2W and Viewpoint software suites.
High proficiency in record-keeping, database management, and contract management software.
Bachelor's degree in Business Administration, Construction Management, Civil Engineering, or a related field (or equivalent professional experience).

Compensation and Benefits

Weekly pay
Comprehensive medical, dental and vision coverage for employees and there families
Optional coverage including disability, accident, critical illness, hospital indemnity, identity theft, and legal for employees and there families
Personal days accrued on a weekly basis
Eight paid holidays, including: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day plus one floating holiday
Company paid life insurance for employees of 1x salary up to $100,000
401(k) matching program - 100% match for the first 3% and 50% match for the next 2%, effective 1st of the month following 30 days of employment
Opportunities for growth, development, and internal promotions

Pay: $65,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Vision insurance

Application Question(s):

How many years of experience do you have managing contracts in a construction, asphalt paving industry, engineering, or related industry?
What level of experience do you have with construction or project management software such as B2W or Viewpoint Vista?
How comfortable are you with managing project billing, invoicing, and reviewing financial data such as P&L statements?
Have you been responsible for obtaining or managing insurance certificates, bonds, or compliance documentation for construction projects?
How would you rate your proficiency in Microsoft Excel for tasks such as tracking data, organizing records, or supporting reporting?
This role requires managing multiple contracts and deadlines simultaneously. How do you typically prioritize competing tasks?

Work Location: In person

Apply Now

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