Top 339 Subcontracts Administrator Staff Jobs

Construction Project Administrator
BOTHAR Construction, LLC —Binghamton, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
2d
Project Superintendent - Medical Construction Experience
S.C. Anderson, Inc. —Bakersfield, CA
- $110,000 - $125,000 a year
- Full-time
- Construction site
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Project Manager
Chickasaw Nation Industries —San Antonio, TX
- Full-time
- Mid-level
- Office
- Business development experience
- AD&D insurance
- Disability insurance
Principal Engineer Electronics
Northrop Grumman —San Diego, CA
- $114,000 - $171,000 a year
- Overtime
- Microsoft Excel
- Doctor of Philosophy
- Travel
- Paid holidays
- Disability insurance
Project Administrator
Tremco CPG Inc. —Remote
- $60,000 - $66,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Staff International Subcontracts Administrator
Northrop Grumman —Burbank, CA
- $146,300 - $219,500 a year
- Overtime
- 5 years
- Master's degree
- Bachelor's degree
- Paid holidays
- Disability insurance
Subcontracts Administrator
ASRC Federal —Greenbelt, MD
- Full-time
- Microsoft Outlook
- Bachelor's degree
- Contracts
- Paid holidays
- Disability insurance
Quick Apply
Staff Subcontracts Administrator
University of Dayton —Dayton, OH
- Full-time
- Microsoft Excel
- Customer service
- Mid-level
Purchasing Administrator
Dashiell —Deer Park, TX
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Office Administrator
Hoffman Construction Company —Childress, TX
- $45,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Senior Contracts & CPSR Administrator (Remote)
BOOST LLC —Reston, VA
- $90,000 - $110,000 a year
- Remote
- 3 years
- Experience equivalent to degree accepted
- Senior level
- Health insurance
- Dental insurance
Quick Apply
Contracts Administrator
Ansible Government Solutions —Remote
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Research Grants Administrator
Cincinnati Children's Hospital —Cincinnati, OH
- $56,846.40 - $72,488.00 a year
- Full-time
- Remote
- Bachelor's degree
- Children
- Entry level
Subcontracts Administrator
Bowhead —Dahlgren, VA
- $75,000 - $90,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
Office Administrator
Froehling and Robertson, Inc. —Charlotte, NC
- Microsoft Outlook
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Subcontract Program Manager
Parsons —Remote
- $148,300 - $266,900 a year
- Remote
- Engineering
- 11+ years
- English
- Wellness program
- Paid holidays
Office Administrator
Calista Brice —Morgan City, LA
- Overtime
- Basic math
- Office
- Administrative experience
Subcontracts Administrator
Metova Federal —Orlando, FL
- Full-time
- Mid-level
- Analysis skills
- Bachelor's degree
- Wellness program
- Paid jury duty
Subcontracts Administrator
By Light Professional IT Services LLC —Orlando, FL
- Full-time
- Mid-level
- Analysis skills
- Bachelor's degree
- Wellness program
- Paid jury duty
Subcontracts Administrator
MIT Lincoln Laboratory —Lexington, MA
- $80,100 - $106,100 a year
- Microsoft Excel
- Customer service
- Mid-level
- Health insurance
- Dental insurance

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Construction Project Administrator

BOTHAR Construction, LLC -
Binghamton, NY

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year
2 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Word
Customer communication
Microsoft Excel
Customer service
Construction contract administration
Salesforce
SharePoint
Project contract management
Adobe Acrobat

Full Job Description

Position Summary

The Construction Project Administrator provides administrative and project support for multiple heavy highway construction projects. This position is responsible for managing project documentation, coordinating contract administration, processing project correspondence, supporting subcontract administration, maintaining compliance documentation, and assisting Project Managers with the day to-day administrative functions necessary for successful project delivery. This position is essential to ensuring our projects remain organized, compliant with contract requirements, and supported through timely communication and accurate record keeping.

Primary Responsibilities

Project Documentation

Establish and maintain complete electronic and hard-copy project files.
Maintain organized project records throughout the life of each project.
Create and maintain project logs, including: o Submittal Logs o RFI Logs o Change Order Logs o Shop Drawing Logs o Material Certification Logs o Contract Correspondence Logs
Maintain organized records of owner correspondence.
Prepare meeting agendas and meeting minutes when requested.
Prepare documentation for Time and Material cost analysis
Prepare documentation for Change Order’s
Assist in assembling project closeout documentation.

Submittals and RFIs

Prepare and distribute material and shop drawing submittals.
Maintain the project submittal register.
Track the review status of all submitted documents.
Follow up with suppliers, subcontractors, engineers, and owners to facilitate timely reviews.
Prepare and distribute Requests for Information (RFIs).
Maintain current RFI logs and response tracking.

Contract Administration

Prepare subcontract agreements.
Coordinate execution of subcontract agreements.
Maintain subcontractor insurance certificates and required documentation.
Track subcontract compliance with contractual requirements.
Maintain project correspondence and contract documentation.
Coordinate execution of change order documentation as directed by the Project Manager.

Financial Administration

Process subcontractor payment applications.
Collect supporting documentation for subcontractor payments.
Assist Project Managers with owner payment application documentation.
Coordinate invoice processing with the Accounting Department.
Maintain records supporting project billings.
Track subcontract balances and retainage.
Prepare Time & Material (T&M) cost analyses and supporting reports for extra work performed under force account or time and material directives.
Prepare change order cost analyses and supporting documentation for review by the Project Manager, including labor, equipment, material, subcontractor, and other associated project costs.

Compliance

Assist in maintaining compliance with owner, regulatory, and contractual requirements by:

Tracking required project documentation.
Maintaining prevailing wage and labor compliance documentation when applicable.
Maintaining DBE participation documentation.
Organizing material certifications and testing documentation.
Assisting with project audits.
Supporting project closeout requirements.

Communication

Maintain professional communication with owners, subcontractors, suppliers, engineers, inspectors, and internal staff.
Coordinate project meetings as requested.
Monitor outstanding documentation and proactively follow up with responsible parties.
Support multiple Project Managers and projects simultaneously while maintaining accuracy and organization.

General Expectations

Employees in this position are expected to:

Maintain strict confidentiality regarding company and project information.
Exercise professionalism in all communications.
Demonstrate initiative by identifying and resolving administrative issues before they become project delays.
Maintain organized project files at all times.
Meet deadlines established by owners, Project Managers, and company leadership.
Work collaboratively with all departments.
Continually improve administrative processes and efficiencies.

Required Skills

The successful Construction Project Administrator should demonstrate:

Exceptional organizational skills.
Strong written and verbal communication.
Attention to detail.
Time management and prioritization.
Professional customer service.
Ability to work independently.
Ability to manage multiple deadlines simultaneously.
Problem-solving skills.
Adaptability in a fast-paced construction environment.

Work Environment

This position is primarily office-based but may require periodic visits to active construction sites. Site visits require compliance with all company safety policies, including the use of appropriate personal protective equipment.

Performance Expectations

Performance will be evaluated based on:

Accuracy of project documentation.
Organization and maintenance of project files.
Timeliness of submittals and project correspondence.
Responsiveness to Project Managers and field personnel.
Ability to prioritize multiple projects.
Professional communication.
Initiative and problem-solving.
Overall contribution to successful project delivery.

AN EQUAL OPPORTUNITY EMPLOYER

Pay: $70,000.00 - $90,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

Subcontracts Administrator Staff jobs

Construction Project Administrator

Project Superintendent - Medical Construction Experience

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Project Administrator

Staff International Subcontracts Administrator

Subcontracts Administrator

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Contracts Administrator

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