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Payroll Specialist

Tegra -
Norfolk, VA

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Job Details

Full-time
$58,000 - $62,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Benefits administration
Accounts receivable
Master's degree in business administration
Accounts payable
Paylocity
Accounts receivable management
Payroll management
Accounts payable management
Bachelor's degree
Accounting
SharePoint
Payroll processing

Full Job Description

The Payroll Specialist is responsible for the accurate and timely administration of payroll. This position oversees the full payroll process, including timekeeping administration, payroll audits, tax withholdings, deductions, garnishments, and compliance with federal, state, and local regulations. In addition to payroll associated tasks, the individual will also assist with daily AR and AP related functions.

Essential Duties and Responsibilities:

Administer and process biweekly payrolls for all employees, ensuring accuracy, compliance, and timely payment for 250+ employees.
Review payroll data for accuracy, including hours worked, overtime, pay rate changes, taxes, garnishments, child support orders, PTO usage, and exempt employee time off.
Audit payroll transactions and resolve discrepancies prior to payroll processing and approval.
Manage and maintain payroll records in accordance with company policies and federal, state, and local regulations.
Administer Affordable Care Act (ACA) compliance reporting, including monthly audits, tracking eligibility changes, and annual reporting requirements.
Prepare, reconcile, and submit biweekly 401(k) contribution reports and funding information.
Process Health Savings Account (HSA) and Flexible Spending Account (FSA) file uploads and coordinates with third-party administrators.
Monitor and process payroll changes received through designated payroll channels, ensuring all updates are accurately reflected in the payroll system.
Perform monthly payroll bank reconciliations and research any outstanding payroll transactions or discrepancies.
Process and post miscellaneous payroll-related deposits and payments.
Track employee benefit arrears and prepare monthly employee receivables reports for outstanding benefit premiums.
Serve as a primary point of contact for employee payroll inquiries, providing timely and accurate assistance.
Maintain confidentiality of employee payroll, benefits, and personnel information always.
Support Human Resources with audits, reporting, compliance initiatives, and special projects assigned.
Collaborate with department managers, vendors, and third-party administrators to ensure efficient payroll operations.
Stay current on payroll regulations, tax requirements
Assist with AP and AR transactions, collections, and payment activities
Prepare, reconcile, and submit biweekly 401(k) contribution reports and funding information.
Process Health Savings Account (HSA) and Flexible Spending Account (FSA) file uploads and coordinate with third-party administrators.
Monitor and process payroll changes received through designated payroll channels, ensuring all updates are accurately reflected in the payroll system.
Perform monthly payroll bank reconciliations and research any outstanding payroll transactions or discrepancies.
Process and post miscellaneous payroll-related deposits and payments.
Track employee benefit arrears and prepare monthly employee receivables reports for outstanding benefit premiums.
Other duties as assigned

Knowledge, Skills and Abilities (KSA):

Minimum of five (5) years of Payroll and Benefits administration experience.
Accounting background preferred.
Highly organized, detail-oriented, and efficient, with strong time management skills.
Excellent analytical, critical thinking, and problem-solving abilities.
Proficient in Microsoft Office Suite, particularly Excel and PowerPoint.
Strong verbal and written communication skills with the ability to interact effectively with employees at all levels of the organization.
Experience with Paylocity or a similar payroll and human resources information system (HRIS).
Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
Demonstrated ability to maintain a high level of confidentiality and professionalism.
Ability to work independently, exercise sound judgment, and perform effectively in high-pressure situations.

Education/Certification Requirements:

4-7 years of experience working with Payroll Processing
2 years of Accounts Payable and Receivable experience
2 years of Benefits Administration experience
Bachelor's Degree in related field preferred

Physical, Cognitive, and Environmental Demands:

Ability to sit, stand, walk, and perform repetitive motions as required
Ability to lift up to 5 pounds, with or without reasonable accommodation
Ability to use a computer and other office equipment for extended periods
Ability to focus, reason, and respond effectively to workplace demands
Be able to work extended hours in a hot environment
Be able to work with all types of chemicals
This position requires long extended period of time to be seated.
Be able to work under different environmental Allergens
Following company procedures for proper waste segregation.
Keeping evacuation routes and fire/emergency equipment areas clean, organized, and unobstructed.
Maintaining proper working posture and performing recommended ergonomic exercises.
Ensuring the correct care and proper use of workplace facilities.

Tegra LLC is an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

Pay: $58,000.00 - $62,000.00 per year

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Application Question(s):

Do you have experience processing bi-weekly, multi-state tax Payroll for 200 + employees?

Education:

Bachelor's (Preferred)

Experience:

Payroll management: 4 years (Required)
Accounts payable: 2 years (Preferred)
Accounts receivable: 2 years (Preferred)
Benefits administration: 2 years (Required)
Paylocity: 3 years (Preferred)

Work Location: In person

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