As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
910 Genesee St, Rochester, New York, United States of America, 14611
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
100043 Accounts Payable-Finance
Work Shift:
UR - Day (United States of America)
Range:
UR URG 110
Compensation Range:
$61,000.00 - $85,400.00
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
The Senior Accounts Payable Operations Analyst functions as an advanced operational and analytical resource within Accounts Payable. The role focuses on complex AP operational activities, escalated issue resolution, advanced reconciliations, reporting, compliance support, systems testing, and staff mentoring. The position exercises significant independent judgment, applies deep subject matter expertise, and supports Accounts Payable leadership through analysis, recommendations, and operational coordination.
ESSENTIAL FUNCTIONS
- Monitors and resolves complex unpaid purchase orders, match exceptions, missing invoices, draft and in progress invoices, receipts, expense reports, and spend authorizations. Evaluates aging, risk, and financial impact to determine appropriate follow up and escalation. Supports consistent follow up practices by reviewing tracking logs and identifying issues requiring leadership awareness. Assists with workload balancing by recommending reassignment or escalation when service levels are at risk.
- Independently reconciles supplier statements of open activity, including invoices, payments, and credits. Resolves complex or aged discrepancies, prioritizing items with higher financial or audit risk. Communicates with suppliers and internal departments to obtain documentation and resolve issues. Identifies recurring reconciliation challenges and escalates patterns or concerns to AP leadership. Serves as escalation point for high‑risk supplier disputes impacting financial reporting or supplier relationships.
- Owns maintenance and continuous improvement of AP operational procedures and training materials. Interprets policy and procedural changes and translates them into operational guidance. Provides guidance and mentoring to AP staff on complex or unusual transactions and compliance issues. Supports onboarding, cross‑training, and audit readiness through clear, current documentation. Helps identify training needs and communicates observations to AP leadership. Serves as a subject matter expert and mentor for Accounts Payable staff. Exercises judgment and functional leadership in the absence of management. Provides operational coverage and support during leadership absences as appropriate.
- Acts as functional lead for AP system enhancements, upgrades, and configuration changes. Evaluates operational and compliance impacts of system changes. Coordinates testing, validation, and post‑implementation readiness for AP operations. Partners with IT and Finance Systems to stabilize and improve Procure‑to‑Pay processes. Documents system or process changes for operational use.
- Serves as a point of escalation for complex or non‑standard supplier and departmental inquiries. Researches issues across multiple systems and coordinates with Procurement, Compliance, Tax, Payroll, IT, or Settlement as needed. Determines appropriate escalation paths and provides advisory guidance to departments on proper disbursement practices.
- Produces and analyzes AP operational reports (e.g., aging, discounts, match exceptions, outstanding payments, and other settlement-related data). Reviews trends to identify operational risks, inefficiencies, or training opportunities. Prepares summaries and supporting analysis for AP leadership review. Flags emerging issues requiring management attention. Supports data‑driven decision‑making related to workload, controls, and process improvement.
- Supports AP compliance activities, including 1099/1042 reporting, TIN solicitations, and abandoned property research. Prepares audit documentation, coordinates responses, and tracks remediation of findings. Helps identify compliance issues and works with leadership on corrective actions.
Other duties as assigned.
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MINIMUM EDUCATION & EXPERIENCE
- Bachelor’s degree required
- 4 years of related work experience
or equivalent combination of education and experience required
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KNOWLEDGE, SKILLS AND ABILITIES
- Ability to thrive in a high-volume work environment required
- Superior organization skills required
- Excellent customer service skills required
- Advanced Excel skills required
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
