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Sr. Administrative Coordinator (Office of the Vice Provost for Research)

Johns Hopkins University -
Baltimore, MD

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Job Details

Full-time
$21.25 - $36.90 an hour

Qualifications

High school diploma or GED

Full Job Description

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

121321

Date Created

May 21, 2026

Job Family

Administrative Services

Job Subfamily

General Admin Suppt

Job Function

Clerical/Administrative Support

Exempt Status

Non-Exempt

Shift Type

Full Time

Schedule

5/37.5

Worksite

01-MD:Homewood Campus

Work Modality

Flexible: To be determined at the time of hire

We seek a Sr. Administrative Coordinator to provide broad administrative and operational support for major research programs at Johns Hopkins University. This is an exciting opportunity to support high-impact, university-wide research efforts at one of the world‘s leading research institutions.

Responsibilities include providing administrative and operational support across program operations, meetings and events, award mechanisms, communications, and staff coordination. This position will initially report to the Assistant Director of Strategic Initiatives in the Office of the Vice Provost for Research and will work closely with program leadership, staff, and university partners to support daily operations and key priorities. The ideal candidate will be highly organized, proactive, detail-oriented, and adaptable, with strong judgment, professionalism, discretion, and communication skills.

While this position is considered remote, the ideal candidate should be local to Baltimore/DC for required in-person presentations, meetings, and events.

Specific Duties & Responsibilities

Plan, support, and organize daily activities of the office, unit or program.

Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.

Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics.

Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.

May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.

Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).

Coordinate purchasing processes; process various department bills and reconcile accounts.

Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.

Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.

May serve as the liaison or office contact with facilities or other service providers.

Identify and resolve administrative problems and issues.

Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).

Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies.

Develop and produce reports.

Assist with preparation of presentations.

Assist with planning special events/functions, including workshops, conferences, etc.

Coordinate preparation, set up and logistics for department/office events/functions.

May perform some non-routine and confidential administrative functions.

Coordinate work assignments of students and/or temporary office support, as needed.

Other duties as assigned.

In addition to the duties described above

Maintain shared inboxes, files, trackers, and administrative systems to support efficient operations and information management.

Coordinate logistics for virtual, on-campus, and off-site meetings and events, including materials, space, catering, and technology.

Support internal communications and assist in the preparation, formatting, and distribution of administrative materials.

Track deadlines, deliverables, and follow-up items across workstreams to ensure timely execution of priorities.

Provide administrative and operational support with special projects as assigned.

Minimum Qualifications

High school diploma or graduation equivalent.
Four years of related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Bachelor‘s Degree with 5+ years of relevant administrative or operational experience, preferably in a higher education, research, or a similarly complex environment.

Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams, Adobe Acrobat).
Excellent communication and interpersonal skills with the ability to work independently and collaboratively, handle sensitive information, solve problems proactively, and quickly learn administrative, financial, and operational systems.
Demonstrated ability to coordinate meetings, events, travel, financial processes, and administrative workflows across multiple stakeholders in fast-paced, evolving settings.
Strong experience supporting cross-functional initiatives, familiarity with university systems (e.g., SAP), and experience supporting institutes, centers, or programs.

Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: 5/37.5
FLSA Status: Non-Exempt
Location: Homewood Campus
Department name: Vice Provost Research Office of
Personnel area: University Administration

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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