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Transfer Agent

Vaco by Highspring -
New York, NY

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Job Details

$76,000 - $85,000 a year

Qualifications

Closing coordination
Deal closing
Sales reporting
Sales
Mid-level
Document workflow management
Real estate administrative experience
Schedule management
Lease or rental agreement management
Records management
Managing real estate transactions
Productivity software
Communication skills
Multifamily properties
Board relations
Sales data tracking

Full Job Description

Client: Real Estate Management Company

Job Title: Transfer Agent

Location: New York City, NY (Hybrid)

Salary: $76,000 - $85,000

Position Overview

A well-established real estate organization is seeking a Transfer Agent to manage ownership transfers, sales, leases, and refinancing transactions for cooperative and condominium properties. This role will serve as a key point of contact for boards, attorneys, brokers, and applicants throughout the transaction process.

Key Responsibilities

Coordinate and process co-op and condo sales, transfers, leases, and lease renewals.
Review application packages and ensure all required documentation is complete.
Manage transactions from initial submission through board approval and closing.
Prepare and distribute closing documents, ownership records, and related agreements.
Communicate regularly with board members, attorneys, brokers, lenders, and applicants.
Schedule board interviews and coordinate transaction timelines.
Process refinancing requests, ownership changes, and replacement ownership documents.
Collect and track applicable fees associated with transfers and closings.
Prepare reports regarding sales, lease activity, and transaction status.
Conduct closings and ensure accurate completion of all required paperwork.

Qualifications

Prior experience in co-op/condo transfers, property management, real estate administration, or transaction coordination.
Strong knowledge of residential real estate transactions and board approval processes.
Excellent organizational and communication skills.
Ability to manage multiple transactions simultaneously while meeting deadlines.
Strong attention to detail and document management skills.
Proficiency with Microsoft Office and related administrative systems.

Preferred Experience

Experience working with New York City co-op and condominium properties.
Familiarity with lease processing, refinancing transactions, and closing documentation.
Experience interacting with boards, attorneys, brokers, and financial institutions.

This is an excellent opportunity for a detail-oriented professional looking to join a dynamic real estate team and play a critical role in managing residential property transactions from start to finish.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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Position Overview

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EEO Notice

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