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Work Order Billing Administrator

QEI -
Boise, ID

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Job Details

Full-time
$36 - $38 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Paid sick time

Qualifications

Customer communication
Teamwork
Microsoft Excel
Spreadsheets
High school diploma or GED
Attention to detail
Construction industry experience
Organizational skills
Construction administrative experience
Construction experience
Productivity software

Full Job Description

QUALITY ELECTRIC, INC.

5272 IRVING · BOISE, IDAHO 83706 · (208) 375-1300 · FAX (208) 377-1329

Electrical Contracting – Commercial / Industrial Work Order Billing Administrator (Entry-Level)

The Work Order Billing Administrator is an entry-level role within the administrative team, supporting billing operations and collaborating closely with Project Managers, Billing, Purchasing, Payroll, and Executive Management.

This position requires a motivated, detail-oriented individual who is a strong communicator, proactive, and capable of following direction from multiple departments. As a representative of the company, you are expected to always maintain professional conduct and dress in appropriate workplace attire.

This role supports our Service and Industrial teams across multiple divisions, as well as Construction Electricians who may be in the office periodically. Success in this position requires balancing individual responsibilities while contributing to a positive, team-oriented environment. The “Quality Way”.

Our typical workday is from 7:00 to 4:00 Monday through Friday

A strong knowledge of construction and back-office administration is highly preferred, which would include but not limited to the duties listed below:

General Responsibilities and Qualifications:

Convert completed work orders into accurate customer invoices across multiple divisions
Verify and track labor and material costs to ensure billing accuracy
Process accounting cost corrections as needed
Work within Accounts Receivable and Accounts Payable modules
Generate and distribute invoices via customer portals and email
Resolve billing discrepancies and maintain accurate AR records
Strong customer service and communication skills (written and verbal)
Monitor and follow up on past-due accounts
Generate reports and maintain real-time tracking of open work orders
Construction industry knowledge or experience is required
High level of organization with the ability to track and manage multiple tasks
Basic accounting knowledge and comfort working with financial data
Strong data entry skills
Experience with ERP/accounting systems (e.g., Trimble/Spectrum) preferred
Familiarity with Procore and/or Crystal Reports preferred
Proficiency in Microsoft Office, particularly Excel (including formulas and spreadsheet creation) is required
High degree of accuracy and attention to detail
Ability to maintain confidentiality
Ability to manage multiple priorities and meet deadlines
Ability to work under close supervision and/or no supervision

During periods of reduced workload, this role will provide support for project administration activities, including but not limited to:

Coordinating permit applications and inspection requests across multiple jurisdictions
Tracking and maintaining permit documentation
Managing filing and document organization
Auditing and validating subcontract and purchase order data
Setting up new jobs in internal systems
Performing data entry as requested by Accounting Administrators

This document reflects QEI’s best effort to describe the essential function and qualifications of this position. The content of this document is not intended to be an exhaustive list of all responsibilities, duties and skills required of the individual position.

Job Type: Full-time

Pay: $36.00 - $38.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid sick time
Paid time off

Physical Setting:

Office

Education:

High school or equivalent (Required)

Experience:

Administrative: 2 years (Required)
Microsoft Excel: 1 year (Required)

Location:

Boise, ID 83706 (Required)

Work Location: In person

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