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Enrollment Coordinator

Ally Behavior Centers -
McLean, VA

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Job Details

Full-time
$50,000 a year

Benefits

Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Pet insurance

Qualifications

Customer relationship building
Phone communication
Client rapport building
Bachelor's degree
Sales management systems proficiency
CRM system proficiency
Client interaction via phone calls

Full Job Description

Ally Behavior is a full-time, center-based, early intervention Applied Behavior Analysis (ABA) therapy program, serving children with autism ranging from 18 months to 6 years of age. Our mission is to deliver the highest quality therapy to help our early learners reach their potential to communicate, improve social skills, and prepare for academic success. The children we serve are at the heart of everything we do and we are passionate about our commitment to having a meaningful impact in the lives of our children and their families.

Please include a cover letter so we can get to know you better and understand why you believe you will be a good fit for our team! Applications submitted without a cover letter will not be considered.

Job Summary:

We are looking for an Entry-Level Enrollment Coordinator who can support a variety of needs within the company's outreach department. As an Enrollment Coordinator, you are often the very first voice a family hears from Ally Behavior. You'll introduce families to our diagnostic services and ABA therapy program, help them understand our insurance requirements, and guide them through the early steps of getting their child the care they need. This role is equal parts relationship-building, organization, and follow-through, and it's a launch pad for top performers to grow into our Enrollment Specialist role.

Ally Behavior is a dynamic, fun, and rewarding place to work that offers superior growth and leadership opportunities in a supportive, engaging environment. We have a unique and collaborative culture that is driven by our diverse team of professionals and our core values of Serving Others, Treatment Excellence, All One Ally, Resourceful in Finding Solutions, and Striving to Grow. Our comprehensive onboarding and training approach will support and prepare you to help us provide the best possible service to our clients!

Your Day-to-Day Responsibilities:

Serve as the first point of contact for prospective families, initiating outreach and responding promptly to inbound inquiries by text, email, and phone call
Conduct warm, informative introductory calls to introduce Ally Behavior's ABA therapy program and learn about each family's unique situation and needs
Ask thoughtful intake questions to gather the right information so our Enrollment team can provide the best possible support
Build trust and rapport from the very first interaction, setting the foundation for the family's experience with Ally
Guide families through the insurance benefit check process, answering questions and setting clear expectations
Ensure families are fully prepared for a smooth handoff to their Enrollment Specialist once insurance benefits are verified
Manage the inbound referral queue - reviewing incoming referrals, reaching out to referring providers or families when additional information is needed, and ensuring nothing falls through the cracks
Accurately log all referrals in our CRM, associating each one with the correct provider account and keeping records complete and current
Proactively follow up on outstanding or incomplete referrals to keep the pipeline moving
Meet outreach and activity metrics that contribute to the company's enrollment growth goals
Share feedback and ideas to help continuously improve the family experience and enrollment workflows

Required Qualifications:

Bachelor's Degree required
Experience using CRM software and tracking/managing potential clients
Familiarity with CRM platforms such as FreshSales, Salesforce or Hubspot
Fantastic interpersonal skills and demonstrates excitement to speak with new people
Comfortability speaking with parents over the phone
Diligence and thorough work when moving throughout the enrollment process
Keen attention to detail, excellent organizational and problem solving skills
You have a track record of being assertive, organized, and effective when interacting with with referral sources and customers
You possess a deep desire to contribute to the company's traditional and non-traditional digital presence
Must be able to pass MD/VA state and FBI background check in addition to a sex offender background check

What You Will Bring:

You have the ability to juggle multiple projects at a time
You have the ability to work in a fast-paced, always changing environment, and are willing to do whatever is needed to achieve our company's mission
You've finished your Bachelor's and did well in school. What you studied isn't all that important to us. Maybe it's healthcare administration, maybe it's basket weaving
You demonstrate strong and fluent written and oral communication skills. This should shine through in your cover letter - show us your style and professionalism
You are compassionate and have a high EQ - we work with families who have children with developmental delays. You take pride in excellent customer service and client experience
You like to work really hard and aren't just collecting a paycheck and letting the time pass. Excellent performance and building something special is what you find most fulfilling in life. If you have a project on your plate, you won't stop just because it's 5pm
You are self-motivated and want to move up and grow with our ever-expanding company
You have varied interests and passions that you can dive deeply into. Maybe you love Russian Literature, minored in it in school, and are part of a local book club with some like-minded friends

What We Offer When Joining Our Team:

Salaried, full-time position
Quarterly bonuses based on clinic performance
Guaranteed semi-monthly paycheck (24)
Company-sponsored DashPass
18 days of paid time off
9 paid holidays (5 set days + 4 "floating" holidays)
Professional development opportunities
Medical +HSA, Dental, and Vision coverage through Cigna
Up to $9,000 in post-maternity childcare assistance
401(k) plan with company match.
Employee Assistance Program
Short-Term Disability, Term-Life/AD&D Insurance, Critical Illness with Cancer Insurance, Accident Insurance, Hospital Confinement Insurance, and Pet Insurance

Note: This position is NOT eligible for Visa sponsorship.

Ally Behavior is an equal opportunity employer. In compliance with Federal and State Equal Opportunity Laws, qualified applicants are considered for all positions applied for without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, veteran status or any other legally protected status. Your personal information will be used for recruitment purposes only and handled in accordance with applicable privacy laws.

Quick Apply

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