Top 155 Admin assistant events Jobs

Events Administrative Assistant
Melville Management Corp —New York, NY
- $100,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Quick Apply
Communications Events Assistant
Jackson Lewis —Denver, CO
- $32.50 - $36.00 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Research
- Health savings account
- Paid holidays
Administrative Assistant/Meeting and Event Coordinator
Eleventh Circuit Court of Appeals —Atlanta, GA
- $52,199 - $84,879 a year
- Entry level
Administrative and Events Coordinator
Princeton University —Princeton, NJ
- $65,000 - $75,000 a year
- Part-time
- Microsoft Outlook
- No experience needed
- Mid-level
Administrative Coordinator - Professional Education & Events (BIOTRONIK Neuro)
BIOTRONIK —Austin, TX
- Part-time
- Remote
- Mid-level
- Neurology
- Organizational skills
Events Assistant - Admissions
Northeastern University —Boston, MA
- $20.77 - $28.56 an hour
- Weekends as needed
- School experience
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Coordinator - Professional Education & Events (BIOTRONIK Neuro)
BIOTRONIK SE & Co. KG —Austin, TX
- Part-time
- Remote
- Mid-level
- Neurology
- Organizational skills
CS-Administrative Assistant
Columbia University —New York, NY
- $23 - $25 an hour
- Part-time
- University
- Communication skills
- Entry level
Receptionist and Events Coordinator
Beyond Energy Services & Technology —Houston, TX
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Administrative Events Coordinator, UPMC Business & Corporate Events
UPMC —Pittsburgh, PA
- $22.52 - $37.40 an hour
- Weekends as needed
- 18 years or older
- Microsoft Outlook
- ServSafe
6d
Development and Events Assistant
Cato Institute —Washington, DC
- $50,000 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Travel
- US work authorization
- Commuter assistance
- Paid parental leave
14d
Events Assistant - Major Food Group - New York
Major Food Group - New York —New York, NY
- $25 an hour
- Weekends as needed
- Microsoft Excel
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant to the Marshal/Events Services Coordinator
US Supreme Court of the United States —Washington, DC
- $77,771 - $111,087 a year
- Online Application
- Background check
- 5 years
- Pass drug screening
- Paid holidays
- Health insurance
9d
Events & Administrative Assistant
Kaleo Marketing, LLC —Torrance, CA
- $25 an hour
- Part-time
- Office
- Communication skills
- Editing
Quick Apply
8d
Executive Administrative Assistant - Projects & Events
Sterling Commercial Real Estate Advisors —Missoula, MT
- $70,000 - $100,000 a year
- Full-time
- Microsoft Word
- CRM software
- Background check
- Health savings account
- Relocation assistance
Quick Apply
Corporate Administrative Assistant and Event Coordinator A3
GRAEF —Milwaukee, WI
- Weekends as needed
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Mid-level
- Free parking
- Disability insurance
Quick Apply
Executive Assistant & Special Events Coordinator
ACLU of Alabama —Montgomery, AL
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Communication skills
Quick Apply
Events Assistant
Baltimore Country Club —Baltimore, MD
- Weekends as needed
- Microsoft Outlook
- Inventory management
- Project management
- Health insurance
- 401(k)
Quick Apply
14d
Events Assistant
Palm Beach Atlantic University —West Palm Beach, FL
- Part-time
- Inventory management
- Customer service
- Writing skills
Administrative and Event Assistant
Scentex —Denver, CO
- From $22 an hour
- Full-time
- Microsoft Word
- Hospitality
- Customer service
- Professional development assistance
- Flexible schedule
Quick Apply
9d

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Events Administrative Assistant

Melville Management Corp -
New York, NY

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Job Details

Full-time
$100,000 a year

Qualifications

Customer communication
Confidential information handling
Spreadsheets
Project coordination
Excel data analysis

Full Job Description

Annual Event Planning & Dashboard Management

Maintain a forward-looking 12-month events dashboard capturing all projected events, based on recurring annual gatherings and upcoming one-off events.
Update dashboard as new events are identified; ensure team always has an accurate view of upcoming events.
Coordinate with the team to confirm dates, event purpose, size, themes, format, and any special considerations.
Manage and maintain events email accounts.
Ad hoc assistance with events as needed.

Guest List Development and Invitation Workflow

Develop draft invitation lists out of Salesforce using criteria provided; identify gaps or proposed additions and review with principals for approval.
Draft event invitations (email, Paperless Post, physical mail) for review.
Execute invitation sends via mail merge, Paperless Post campaigns, or print workflows.
Maintain meticulous records of invitees, sends, and version control.

RSVP Management & Guest Communications

Monitor and track RSVPs across platforms; manage all guest inquiries including logistics, accommodations, accessibility needs, and dietary restrictions.
Send confirmation emails, reminders, and event-day communications.
Capture new guest information uncovered during the RSVP process and enter/update records in Salesforce.

Vendor & Logistics Coordination

Confirm that household teams have clear run-of-show documents, timelines, and expectations.

Post-Event Follow-Up

Track event attendance in Salesforce, including guest notes, contributions, or gift information as relevant.
Draft post-event thank-you messages or follow-up communications for principal review and send once approved.
Conduct debrief conversations with principals to gather feedback and ensure learnings inform future events.

Systems, Documentation & Event Manual

Create and continuously maintain an “Event Manual” detailing preferences, standards, and templates – such as name tag style, preferred Paperless Post features, seating formats, vendor preferences, and workflows—so events remain consistent and easily repeatable.
Improve and refine systems in Salesforce, shared drives, dashboards, and templates to streamline future events.
Assist Property Managers with uploading and maintaining event documentation in AirTable

Knowledge, Skills, Abilities, and Requirements

Bachelor’s degree highly preferred.
3–5+ years of events, hospitality, or project management experience; private household or high-net-worth environment a plus.
Understanding of AI capabilities and a willingness to learn and implement new AI software highly preferred.
Experience with Salesforce or other CRM systems preferred.
Highly proficient in Excel and comfortable manipulating data (filtering, creating formulas, etc.).
Outstanding communication skills—written, verbal, and guest-facing.
Highly organized, detail-oriented, and comfortable managing multiple concurrent projects.
Ability to handle sensitive information with confidentiality and discretion.
Excels at managing multiple priorities and producing exceptional results under pressure and quick turnaround timelines.
Willingness to travel domestically for major events

Quick Apply

Refine Your Search

admin assistant events jobs

Events Administrative Assistant

Communications Events Assistant

Administrative Assistant/Meeting and Event Coordinator

Administrative and Events Coordinator

Administrative Coordinator - Professional Education & Events (BIOTRONIK Neuro)

Events Assistant - Admissions

Administrative Coordinator - Professional Education & Events (BIOTRONIK Neuro)

CS-Administrative Assistant

Receptionist and Events Coordinator

Administrative Events Coordinator, UPMC Business & Corporate Events

Development and Events Assistant

Events Assistant - Major Food Group - New York

Administrative Assistant to the Marshal/Events Services Coordinator

Events & Administrative Assistant

Executive Administrative Assistant - Projects & Events

Corporate Administrative Assistant and Event Coordinator A3

Executive Assistant & Special Events Coordinator

Events Assistant

Events Assistant

Administrative and Event Assistant

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