Top 7938 Admin coordinator Jobs

Research Administrative Coordinator
Cardiovascular Associates of America —Remote
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
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Office Coordinator - Remote
Yampaglia Law —Rutherford, NJ
- Full-time
- Remote
- Google Workspace
- Administrative experience
- High school diploma or GED
- Paid training
- Paid holidays
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4d
Intake and Administrative Coordinator
New Chapter Counseling Services, LLC —Connecticut
- $24.78 - $29.84 an hour
- Contract
- Remote
- Medical office experience
- HIPAA
- Administrative experience
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2d
Joint Use Coordinator
Thayer Power & Communication —Remote
- Overtime
- Remote
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
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Global Operations Coordinator
Anera —Remote
- Full-time
- Remote
- Google Workspace
- Research
- Mid-level
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Calendar Coordinator
Noted Court Reporters —California
- $20 - $30 an hour
- Full-time
- Remote
- Microsoft Outlook
- Computer literacy
- Administrative experience
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3d
Office Coordinator
Building Products Inc —Sioux Falls, SD
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Paid holidays
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Onboarding Coordinator / Front Desk
Title Guaranty of Guam —Hagåtña, GU
- $11 - $15 an hour
- Full-time
- Mid-level
- In-person
- Communication skills
- Health insurance
- Dental insurance
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4d
Surface Ship Modernization SPIR Coordinator
AMERICAN SYSTEMS —Everett, WA
- $73,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
1d
Marketing and Administrative Coordinator
Breckenridge Associates Real Estate —Breckenridge, CO
- From $30 an hour
- Full-time
- Office
- Residential
- Administrative experience
- Paid time off
- Retirement plan
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Real Estate Operations Coordinator
PLACE —Taylors Falls, MN
- $45,000 - $50,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Mid-level
- Administrative experience
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Office and Project Coordinator
Kunimoto Architect Design Group (Guam), LLC. —Tumon, GU
- $15 - $20 an hour
- Full-time
- Office
- Residential
- In-person
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16h
Front Desk Coordinator
Southwick Chiropractic —Beatrice, NE
- $18.00 - $19.25 an hour
- Email
- Customer service
- Mid-level
- Administrative experience
- Paid time off
- Retirement plan
Quick Apply
1d
Front Desk Receptionist/Insurance Coordinator Dental office
iSmile Dental —Sunnyvale, CA
- From $22 an hour
- Weekends as needed
- Dental office
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Office Coordinator/Office Administrator/Office Manager
Financial Services Center, Inc. —Red Hook, NY
- From $19 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Business Office Coordinator
Masonic Pathways —Alma, MI
- $21 - $24 an hour
- Full-time
- Background check
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Operations Coordinator
APX Net, Inc —Berwick, ME
- $44,000 - $48,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Medical Office Coordinator
Southeast Sleep Center —Juneau, AK
- $22 - $27 an hour
- Full-time
- Background check
- Mid-level
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
10d
Client Experience Coordinator
The AmeriFlex Group —Santa Barbara, CA
- $48,000 - $58,000 a year
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
Project Administrative Coordinator
Vulcan Steel Company —Bloomington, CA
- $23 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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Research Administrative Coordinator

Cardiovascular Associates of America -
Remote

Quick Apply

Job Details

Full-time

Qualifications

Associate's degree

Full Job Description

Research Network Administrative Coordinator

Position Summary

The Research Network Administrative Coordinator provides administrative, operational, and project coordination support to the CVRS leadership team and the broader clinical research network. This position serves as a central resource for meeting coordination, executive support, document management, communication tracking, and special projects.

The Administrative Coordinator helps ensure efficient execution of network initiatives by coordinating activities across research sites, leadership teams, investigators, sponsors, and external partners. This role is critical to maintaining organization, accountability, and communication throughout the clinical research network.

Essential Responsibilities

Executive and Leadership Support

Provide administrative support to CVRS leadership.
Manage leadership calendars and scheduling requests.
Coordinate internal and external meetings.
Schedule recurring committee, leadership, and operational meetings.
Prepare meeting agendas and supporting materials.
Distribute meeting invitations and supporting documents.
Record meeting notes and maintain meeting records when requested.

Action Item and Project Tracking

Maintain leadership action item logs.
Track project deliverables and deadlines.
Follow up with team members regarding outstanding tasks.
Monitor completion of assigned action items.
Provide routine status updates to leadership.
Assist with preparation of project dashboards and reports.

Document Management and Routing

Coordinate routing of contracts, agreements, SOPs, policies, and study documents for review and approval.
Track document approvals and signature status.
Maintain document version control.
Assist with collection and organization of leadership approvals.
Support electronic signature workflows.

Communication Management

Monitor and manage shared departmental email accounts.
Route communications to appropriate stakeholders.
Draft routine communications and meeting summaries.
Coordinate follow-up correspondence on behalf of leadership.
Maintain contact lists and distribution groups.

Meeting and Event Coordination

Coordinate leadership meetings, committee meetings, and strategic planning sessions.
Arrange meeting logistics, conference rooms, virtual meeting links, and materials.
Coordinate travel arrangements as needed.
Assist with planning and execution of:

o Investigator Meetings

o Research Summits

o Leadership Retreats

o Site Manager Meetings

o Training Programs

o Sponsor Visits

o Team Recognition Events

Network Operations Support

Coordinate collection of organizational documentation.
Maintain organizational charts and contact directories.
Assist with distribution of network-wide announcements.
Support implementation of operational initiatives.

Reporting and Administrative Analytics

Prepare routine operational reports.
Compile leadership metrics and meeting materials.
Maintain tracking logs and project status reports.
Assist with creation of PowerPoint presentations and executive summaries.
Support preparation of Board, Executive Committee, and Leadership Team materials.
Track contract review and approval workflows.
Maintain vendor contact information.

Quality and Compliance

Maintain confidentiality of sensitive organizational information.
Follow organizational policies and procedures.
Maintain accurate and organized records.
Participate in process improvement initiatives.

Qualifications

Education

Associate's Degree required.
Bachelor's Degree in Business Administration, Healthcare Administration, Communications, or related field preferred.

Experience

Minimum 2 years of administrative, executive assistant, project coordination, healthcare administration, or research administration experience preferred.
Experience supporting multiple leaders or departments preferred.
Experience coordinating meetings, projects, and executive communications preferred.

Knowledge, Skills, and Abilities

Exceptional organizational skills.
Strong attention to detail.
Ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Strong customer service and interpersonal skills.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Ability to maintain confidentiality and professionalism.
Ability to work independently and proactively identify needs.

Physical Requirements

Ability to perform prolonged computer-based work.
Ability to occasionally lift and transport meeting materials and supplies up to 20 pounds.

RauepZtMRZ

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Refine Your Search

admin coordinator jobs

Research Administrative Coordinator

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Front Desk Coordinator

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