Top 7989 Admin coordinator Jobs

Research Administrative Coordinator
Cardiovascular Associates of America —Remote
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
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Joint Use Coordinator
Thayer Power & Communication —Remote
- Overtime
- Remote
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
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Community Outreach Coordinator & Auto Dealership Support Asst
NYE AUTO ONEIDA, NY —Oneida, NY
- $20 - $22 an hour
- 8 hour shift
- 18 years or older
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
Real Estate Operations Coordinator
PLACE —Taylors Falls, MN
- $45,000 - $50,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Mid-level
- Administrative experience
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Onboarding Coordinator / Front Desk
Title Guaranty of Guam —Hagåtña, GU
- $11 - $15 an hour
- Full-time
- Mid-level
- In-person
- Communication skills
- Health insurance
- Dental insurance
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1d
Medical Office Receptionist/Patient Coordinator Bilingual Russian
Alexander Golberg Physician, P.C. —Brooklyn, NY
- $20 - $24 an hour
- Full-time
- Microsoft Excel
- HIPAA
- English
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Administrative Assistant/Marketing Coordinator
HMS Inc. —Anchorage, AK
- $22 - $28 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- 401(k)
- Paid time off
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Luxury Retail Office Coordinator (PT)
Reeds Jewelers of Niagara Falls, Inc —Duxbury, MA
- From $20 an hour
- Part-time
- Ability to walk for extended periods
- Merchandising
- Maintenance
- Paid holidays
- Paid time off
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14d
Client Services & Operations Coordinator
Inspired Closets Vermont —Williston, VT
- $44,000 - $56,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Merchandising
- Paid training
- Paid holidays
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Office Coordinator
Fairgrown Farm —Hopewell, NJ
- $42,000 - $45,000 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Office
- Health insurance
- Dental insurance
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Client Experience Coordinator
The AmeriFlex Group —Santa Barbara, CA
- $48,000 - $58,000 a year
- Full-time
- Computer literacy
- Mid-level
- Office
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Experienced Dental Front Desk Coordinator
Dental Avenu —Miami, FL
- $24 - $29 an hour
- Full-time
- Bilingual
- Spanish
- Dental office
- Paid holidays
- Dental insurance
Quick Apply
Project Administrative Coordinator
Vulcan Steel Company —Bloomington, CA
- $23 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Manager/Licensed Transaction Coordinator
Premiere Property Group, LLC —Bend, OR
- $55,000 - $58,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
11d
Design-Build Operations Coordinator
MPD Custom Homes —Williamsburg, VA
- $23 - $35 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- Residential
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14d
Front Desk Coordinator
Windham Dentistry —Windham, ME
- $22 - $25 an hour
- Full-time
- Dental office
- Computer skills
- In-person
- Health insurance
- Dental insurance
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Administrative & Marketing Coordinator
Dare 2 Share Ministries —Wheat Ridge, CO
- $21.00 - $26.50 an hour
- Full-time
- Up to 50% travel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Inside Sales Support / Quotation Coordinator
METALEX MANUFACTURING INC —Cincinnati, OH
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Benefit Coordinator/Business Office Assistant
Solanco School District —Quarryville, PA
- $18 - $19 an hour
- Full-time
- Background check
- Office
- Accounting
- Health insurance
- Dental insurance
Quick Apply
13d
Department Administrator Coordinator
Job&talent US —Auburn Hills, MI
- Up to $27 an hour
- Full-time
- Mid-level
- Office
- Data entry
Quick Apply
6d

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Research Administrative Coordinator

Cardiovascular Associates of America -
Remote

Quick Apply

Job Details

Full-time

Qualifications

Associate's degree

Full Job Description

Research Network Administrative Coordinator

Position Summary

The Research Network Administrative Coordinator provides administrative, operational, and project coordination support to the CVRS leadership team and the broader clinical research network. This position serves as a central resource for meeting coordination, executive support, document management, communication tracking, and special projects.

The Administrative Coordinator helps ensure efficient execution of network initiatives by coordinating activities across research sites, leadership teams, investigators, sponsors, and external partners. This role is critical to maintaining organization, accountability, and communication throughout the clinical research network.

Essential Responsibilities

Executive and Leadership Support

Provide administrative support to CVRS leadership.
Manage leadership calendars and scheduling requests.
Coordinate internal and external meetings.
Schedule recurring committee, leadership, and operational meetings.
Prepare meeting agendas and supporting materials.
Distribute meeting invitations and supporting documents.
Record meeting notes and maintain meeting records when requested.

Action Item and Project Tracking

Maintain leadership action item logs.
Track project deliverables and deadlines.
Follow up with team members regarding outstanding tasks.
Monitor completion of assigned action items.
Provide routine status updates to leadership.
Assist with preparation of project dashboards and reports.

Document Management and Routing

Coordinate routing of contracts, agreements, SOPs, policies, and study documents for review and approval.
Track document approvals and signature status.
Maintain document version control.
Assist with collection and organization of leadership approvals.
Support electronic signature workflows.

Communication Management

Monitor and manage shared departmental email accounts.
Route communications to appropriate stakeholders.
Draft routine communications and meeting summaries.
Coordinate follow-up correspondence on behalf of leadership.
Maintain contact lists and distribution groups.

Meeting and Event Coordination

Coordinate leadership meetings, committee meetings, and strategic planning sessions.
Arrange meeting logistics, conference rooms, virtual meeting links, and materials.
Coordinate travel arrangements as needed.
Assist with planning and execution of:

o Investigator Meetings

o Research Summits

o Leadership Retreats

o Site Manager Meetings

o Training Programs

o Sponsor Visits

o Team Recognition Events

Network Operations Support

Coordinate collection of organizational documentation.
Maintain organizational charts and contact directories.
Assist with distribution of network-wide announcements.
Support implementation of operational initiatives.

Reporting and Administrative Analytics

Prepare routine operational reports.
Compile leadership metrics and meeting materials.
Maintain tracking logs and project status reports.
Assist with creation of PowerPoint presentations and executive summaries.
Support preparation of Board, Executive Committee, and Leadership Team materials.
Track contract review and approval workflows.
Maintain vendor contact information.

Quality and Compliance

Maintain confidentiality of sensitive organizational information.
Follow organizational policies and procedures.
Maintain accurate and organized records.
Participate in process improvement initiatives.

Qualifications

Education

Associate's Degree required.
Bachelor's Degree in Business Administration, Healthcare Administration, Communications, or related field preferred.

Experience

Minimum 2 years of administrative, executive assistant, project coordination, healthcare administration, or research administration experience preferred.
Experience supporting multiple leaders or departments preferred.
Experience coordinating meetings, projects, and executive communications preferred.

Knowledge, Skills, and Abilities

Exceptional organizational skills.
Strong attention to detail.
Ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Strong customer service and interpersonal skills.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Ability to maintain confidentiality and professionalism.
Ability to work independently and proactively identify needs.

Physical Requirements

Ability to perform prolonged computer-based work.
Ability to occasionally lift and transport meeting materials and supplies up to 20 pounds.

RauepZtMRZ

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Refine Your Search

admin coordinator jobs

Research Administrative Coordinator

Joint Use Coordinator

Community Outreach Coordinator & Auto Dealership Support Asst

Real Estate Operations Coordinator

Onboarding Coordinator / Front Desk

Medical Office Receptionist/Patient Coordinator Bilingual Russian

Administrative Assistant/Marketing Coordinator

Luxury Retail Office Coordinator (PT)

Client Services & Operations Coordinator

Office Coordinator

Client Experience Coordinator

Experienced Dental Front Desk Coordinator

Project Administrative Coordinator

Office Manager/Licensed Transaction Coordinator

Design-Build Operations Coordinator

Front Desk Coordinator

Administrative & Marketing Coordinator

Inside Sales Support / Quotation Coordinator

Benefit Coordinator/Business Office Assistant

Department Administrator Coordinator

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