Top 28407 Admin program assistant Jobs

Program Assistant
United States Veterans Initiative HAWAII —Kapolei, HI
- $22.28 - $22.56 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
Program Assistant
Population Services International —Washington, DC
- $21 - $29 an hour
- Full-time
- Remote
- Background check
- Microsoft Office
- US work authorization
- Health insurance
Administrative Assistant
Tactica Solutions —Remote
- $40,000 - $50,000 a year
- Full-time
- Microsoft Outlook
- Finance
- Administrative experience
Executive Assistant
Great Plains of Cheyenne County inc —Saint Francis, KS
- From $37,440 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
8d
Administrative Assistant/Payroll Specialist
EmPro Employer Solutions —Lewiston, ID
- $18 - $20 an hour
- Full-time
- English
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Medical Assistant in Dermatology Office
Rogers Dermatology —Charlevoix, MI
- $21 - $23 an hour
- Full-time
- Vital signs
- Medication administration
- Surgery
- Free parking
- Health insurance
Quick Apply
Administrative Assistant - Legal Office Support
Duncan Disability Law, SC —Nekoosa, WI
- From $16.50 an hour
- Full-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
- Dental insurance
- Paid time off
Quick Apply
7d
Accounting & Administrative Assistant
Thorp Housing Authority —Thorp, WI
- From $16 an hour
- Part-time
- Microsoft Word
- Background check
- Clean driving record
- Paid time off
Quick Apply
Legal Administrative Assistant - Tax & Litigation
Dentons Bingham Greenebaum LLP —Indianapolis, IN
- Full-time
- Hybrid work
- Background check
- 7 years
- Microsoft Office
- Health savings account
- Disability insurance
Quick Apply
Front office/ medical assistant
elko spine and rehabilitation —Elko, NV
- From $18 an hour
- Full-time
- Anatomy knowledge
- BLS Certification
- Laboratory experience
- Paid training
- Disability insurance
Quick Apply
9d
Administrative Assistant - Social Security Disability Claims
Duncan Disability Law, SC —Nekoosa, WI
- From $16 an hour
- Full-time
- Office
- Administrative experience
- Data entry
- Dental insurance
- Paid time off
Quick Apply
7d
CAD Programmer & Office Assistant
Architectural Glass Industries, LLC —Sandy Hook, CT
- $18 - $21 an hour
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant (1 year experience required)
Weathercraft Company of Goodland —Goodland, KS
- From $37,500 a year
- Online Application
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3d
Legal Administrative Assistant II
Southern Environmental Law Center (SELC) —Charlottesville, VA
- $27.89 - $32.22 an hour
- Online Application
- Hybrid work
- Writing skills
- Mid-level
- Office
- Travel reimbursement
- Free parking
Executive Assistant/Office Manager
AG Jeans —South Gate, CA
- $65,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- English
- Mid-level
- Commuter assistance
- Health insurance
Quick Apply
Legal Administrative Assistant - Litigation
Miller Johnson —Grand Rapids, MI
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
Administrative Assistant
FuelCell Energy —Danbury, CT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
Secretary/Administrative Assistant
Pottsco Industrial Services —Clewiston, FL
- From $17 an hour
- Full-time
- Bilingual
- Customer service
- Office
Quick Apply
Children’s Choir Administrative Assistant
Pottawattamie Arts, Culture & Entertainment (PACE) —Council Bluffs, IA
- $700 a month
- Contract
- Administrative experience
- Ability to lift 50 pounds
- Children
Quick Apply
Bilingual English/Chinese Office Assistant
FSA Capital LLC —Flushing, NY
- $17 - $19 an hour
- Full-time
- English
- Mid-level
- Office
Quick Apply

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Program Assistant

United States Veterans Initiative HAWAII
Kapolei, HI

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Job Details

Full-time
$22.28 - $22.56 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
Life insurance

Qualifications

Office supply management
Computer operation
Correspondence management
Teamwork
Microsoft Excel
Microsoft Outlook
Operations management
Computer literacy
Spreadsheets
Filing
Microsoft Office
Databases
Bachelor's degree
QuickBooks

Full Job Description

Posting Position Title: Program Assistant

Department: Operations

Reports To: Operations Manager

FLSA Classification: Non-Exempt

Location: Barbers Point

Application Deadline: 9:00 a.m. – October 31, 2025

Position Overview

The Program Assistant reports directly to the Operations Manager and provides comprehensive administrative and operational support to ensure the smooth and efficient functioning of site programs. This position plays a key role in maintaining accurate records, assisting with client services, supporting financial tracking, and aiding in overall site operations to best serve veterans and their families.

Essential Responsibilities

· Maintain central databases of client and program information through Microsoft Excel, HMIS, My Case Records, and QuickBooks to ensure compliance with grant and funder requirements.

· Support the Case Management Department by maintaining client files, preparing for audits, and correcting deficiencies.

· Collect and track program rents, issue receipts to clients, maintain rent calculation worksheets, monitor rent waivers, and generate compliance reports.

· Manage petty cash accounts, including tracking fund distributions, reconciling expenses, submitting reimbursement requests, preparing weekly reports, and ensuring proper documentation.

· Collect, reconcile, and deposit site cash accounts, money orders, and checks (including donations and store cash).

· Monitor and maintain supply inventory, coordinate approved purchases, submit purchase orders, allocate expenses, and manage vendor balances.

· Coordinate supportive service fund requests to meet client needs in collaboration with program staff.

· Assist with accounting functions and coordinate with National Accounts Payable to ensure deposits and expenses are properly coded, documented, and submitted on time.

· Compile and maintain data for grant applications, reports, budget tracking, and billings.

· Support the Development and Communications Manager by recording contributions, maintaining donor databases, and assisting with mailings and solicitations.

· Coordinate volunteer activities and assist in planning annual and periodic events for donors, partners, clients, and staff.

· Manage shipping and mail operations, ensuring timely receipt and distribution of products and donations.

· Assist with program-specific activities such as client screenings, eligibility assessments, intake documentation, and orientations.

· Provide human resources support, including posting positions, pre-screening candidates, scheduling interviews, coordinating orientation, tracking evaluations, and eligibility dates.

· Assist supervisors with staff training coordination and payroll allocations.

· Maintain the Operations Manual, updating policies and procedures as needed.

· Provide confidential administrative support to management, staff, and interns.

· Perform other related duties as assigned.

Program-Specific Duties

Depending on program assignment, additional duties may include:

For SSVF (Supportive Services for Veteran Families) Program Assistants:

· May report directly to the SSVF Team Leader or SSVF Coordinator.

· Conduct eligibility screenings and assessments for the SSVF program.

· Assist with client intake interviews and documentation.

· Compile, submit, distribute, and track Temporary Financial Assistance (TFA) requests and payments.

Minimum Requirements

· One (1) year of experience in social services or a related field (Employment with U.S.VETS for at least three (3) months may substitute for one year of experience).

· Strong computer literacy and proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Highly organized with strong attention to detail.

· Ability to work both independently and collaboratively within a team.

· Excellent written and verbal communication skills.

· Ability to be proactive, flexible, and creative in problem-solving.

· Strong judgment, initiative, and ability to manage multiple tasks effectively.

Preferred Qualifications

· Bachelor’s degree in a related field.

· Knowledge of veteran issues, homelessness services, and local community resources preferred.

Job Type: Full-time

Pay: $22.28 - $22.56 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Application Question(s):

Are you located on the Island of Oahu?

Education:

Bachelor's (Required)

Location:

Kapolei, HI 96707 (Required)

Ability to Commute:

Kapolei, HI 96707 (Required)

Work Location: In person

Quick Apply

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