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1d

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Administrative Assistant (Legal Assistant)

InGenesis
New York, NY

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Job Details

Full-time | Contract
$47 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

High school diploma or GED

Full Job Description

InGenesis is currently supporting our client, the New York State Office of the Attorney General (OAG), for a Full-Time Administrative Assistant opportunity located in New York, NY.

About the Client

The New York State Office of the Attorney General (OAG) serves as the chief legal office of the State of New York. The Office is responsible for protecting the public interest, enforcing state laws, safeguarding consumers, and supporting the legal operations of New York State government.

This position provides administrative support by helping manage legal filings, electronic records, and document processing to ensure accuracy, organization, and compliance with established office procedures.

Position Details

Job Title: Administrative Assistant / Legal Administrative Assistant
Client: New York State Office of the Attorney General (OAG)
Location: 28 Liberty Street, New York, NY 10005
Employment Type: Full-Time Contract
Schedule: 37.5 hours per week, Monday through Friday

Main Responsibilities

Review legal filings for completeness and identify missing or deficient information.
Calculate filing fees when required.
Scan paper documents and convert them into electronic records.
Assign filing identification numbers and update internal databases.
Upload, organize, and maintain electronic documents in Microsoft SharePoint.
Rename PDF files according to established file naming conventions.
Maintain accurate electronic records and shared folders.
Send professional email correspondence to attorneys regarding deficient filings using approved templates.
Manage a high volume of emails and electronic documents while maintaining organization and accuracy.
Follow office procedures to ensure timely and accurate document processing.

Qualifications

High school diploma or equivalent required; Bachelor's degree preferred.
Previous experience as an Administrative Assistant, Legal Administrative Assistant, Office Assistant, Administrative Coordinator, Records Clerk, Document Control Specialist, or in a similar administrative role.
Experience reviewing documents for completeness and accuracy preferred.
Experience with document management, electronic filing systems, or records management preferred.
Proficiency with Microsoft Word, Microsoft Excel, Microsoft Outlook, Adobe Acrobat PDF, and Microsoft SharePoint.
Excellent organizational skills and strong attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities while maintaining a high level of accuracy.
Ability to work independently while following established office policies and procedures.

#USNDC

Job Types: Full-time, Contract

Pay: $47.00 per hour

Expected hours: 37.5 per week

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: On the road

Quick Apply

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