Top 13374 Administrative/executive assistant Jobs

Administrative Assistant
Midwestern BioAg —Blue Mounds, WI
- $23 an hour
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick Apply
Executive Assistant
SpringTerra Consulting —Aspen, CO
- $120,000 - $160,000 a year
- Weekends as needed
- Google Workspace
- Office
- 3 years
- Paid time off
Quick Apply
Executive Assistant
Refreshed Tech —Ashley, IN
- $60,000 a year
- Google Workspace
- 5 years
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Senior Executive Assistant in Virginia Beach, Virginia
Atlantic Bay Mortgage Group —Virginia Beach, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- 401(k)
Executive Assistant/Personal Assistant
Professional Placement/ Pro-Tem Service —Phoenix, AZ
- Up to $120,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
NDWA —Remote
- $66,950 - $75,000 a year
- Full-time
- Remote
- Organizational skills
- Senior level
- Communication skills
Quick Apply
8d
Executive Assistant
SPIN Global —Remote
- Full-time
- Remote
- Microsoft Excel
- Research
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
executive assistant
Distro —Remote
- $40,000 - $50,000 a year
- Full-time
- Remote
- Senior level
- Communication skills
- Time management
Quick Apply
Executive Assistant
Pavago —Raleigh, NC
- Full-time
- Remote
- Google Workspace
- Microsoft Outlook
- English
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Executive Assistant
Credit Acceptance —Remote
- $93,487 - $109,068 a year
- Remote
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Executive Administrative Assistant
Placon Corporation —Madison, WI
- Full-time
- Mid-level
- Office
- Travel
Quick Apply
Administrative Director – Student Support Services (Assistant Principal/Special Education)
El Camino Real Charter High School —Woodland Hills, CA
- $142,623 - $177,909 a year
- Full-time
- School experience
- High school
- Experience working with individuals with disabilities
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
Insperity —Brooklyn, NY
- $66,300 a year
- Google Workspace
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Executive Assistant
High Country Search Group —Denver, CO
- $90,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Forge Search + Consulting —Charlotte, NC
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Executive Assistant/Project manager
Apex Heart and Vascular —Nutley, NJ
- $23 - $30 an hour
- Part-time
- Microsoft PowerPoint
- Background check
- Microsoft Excel
Quick Apply
Executive Assistant
BELAY —Remote
- $20 - $23 an hour
- Choose your own hours
- Remote
- Background check
- Google Workspace
- 3 years
- Flexible schedule
Executive Assistant, Finance
Mozilla —Remote
- $95,000 - $151,000 a year
- Remote
- Google Workspace
- 7 years
- Senior level
- Paid parental leave
- AD&D insurance
7d
Executive Assistant
Foxconn-PCE Technology —Milwaukee, WI
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Administrative Assistant
Oruka Therapeutics —Waltham, MA
- $35 - $50 an hour
- Google Workspace
- Customer service
- Mid-level
Quick Apply

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Administrative Assistant

Midwestern BioAg -
Blue Mounds, WI

Quick Apply

Job Details

Part-time
$23 an hour

Benefits

Flexible schedule

Qualifications

Google Workspace
Correspondence management
Confidential information handling
Microsoft Excel
Microsoft Outlook
Expense management
Executive administrative support
Research
Microsoft Office
Attention to detail
Business support experience for CEO
Microsoft Teams
Appointment scheduling
Managing executive calendars
Cross-functional collaboration

Full Job Description

Job Summary

This is a part-time position and hours will vary based on the season; 15-20 hours a week.

The Administrative Assistant provides comprehensive administrative and operational support to the CEO and CFO. This role is responsible for managing company assets and compliance records, coordinating with vendors, assisting with HR and benefits processes, and ensuring that day-to-day business operations run efficiently. The Administrative Assistant must maintain a high level of confidentiality, organization, and attention to detail while supporting leadership and the broader team.

Essential Job Responsibilities

Administrative & Leadership Support

Provide direct administrative support to the CEO and CFO, including scheduling, correspondence, and document preparation.
Assist with meeting coordination, agendas, and follow-up tasks.
Support special projects and initiatives as assigned by leadership.

· Skilled at tracking deliverables, deadlines, and ensuring accountability.

· Ability to conduct research, analyze data, and prepare executive-level summaries and recommendations.

Operations & Asset Management

Maintain inventory of company vehicles, including swaps, sales, and recordkeeping.
Manage employee equipment (phones, iPads, computers, chargers, drones, etc.).
Register drones and users on the FAA website and ensure compliance requirements are met.
Track and maintain compliance records for CDL drivers (CSI system).

Vendor & Compliance Management

Serve as point of contact with external partners including Lockton (business insurance), Encova (workers’ compensation), Verizon, and Veith (invoices).
Review and reconcile Wex invoices.
Coordinate insurance documentation and compliance needs with appropriate vendors.

Human Resources & Benefits Support

Partner with outsourced HR consultant to:
Assist with employee open enrollment, including manual data entry into iSolved and coordination with multiple benefit vendors.
Set up and track medical exams as required.
Support HR recordkeeping and compliance processes as needed.

General Administrative Support

Communicate with leadership, vendors and internal staff as directed by the CEO and CFO.
Manage expense reports and track payments.
Provide general office support to ensure smooth daily operations.
Other tasks as assigned

Requirements

· Minimum of 2 years of administrative support experience.

· Strong organizational and multitasking skills with attention to detail.

· Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

· Proficient in calendaring.

· Strong written and verbal communication skills.

· Ability to maintain confidentiality and handle sensitive information.

· Experience supporting executive-level leadership.

· Familiarity with HR processes, benefits administration, or compliance tracking.

· Experience with vendor management or working with insurance providers.

· Knowledge of iSolved or similar HRIS systems preferred.

Core Competencies

We are committed to your success, and our ideal candidate will have strong core competencies that include customer focus, personal accountability, adaptability, and the ability to be collaborative, innovative, and positive. He/She will embrace learning opportunities and generate innovative ideas and process improvements while working collaboratively and responsibly to achieve corporate, departmental, and individual goals.

Job Type: Part-time

Pay: $23.00 per hour

Benefits:

Flexible schedule

Application Question(s):

This is a hybrid position, however, will you be able to travel to Blue Mounds at least twice a week if necessary?

Ability to Commute:

Blue Mounds, WI 53517 (Required)

Ability to Relocate:

Blue Mounds, WI 53517: Relocate before starting work (Required)

Work Location: Hybrid remote in Blue Mounds, WI 53517

Quick Apply

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