Top 27238 Administrative program assistant Jobs

Administrative Assistant
Midwestern BioAg —Blue Mounds, WI
- $23 an hour
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick Apply
Administrative Assistant
Haidilao Hot Pot —Cupertino, CA
- $23 - $27 an hour
- Full-time
- Spanish
- No education required
- English
- Health insurance
- 401(k) matching
Quick Apply
Administrative Assistant II
Concurrent Technologies Corporation —Remote
- Full-time
- Remote
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Assistant
MCH Consulting Services LLC —Arlington, VA
- Full-time
- Research
- Office
- Data entry
Quick Apply
Program Assistant
Population Services International —Washington, DC
- $21 - $29 an hour
- Full-time
- Remote
- Background check
- Microsoft Office
- US work authorization
- Health insurance
Administrative Assistant
University of California San Francisco —San Francisco, CA
- Full-time
- Internal Medicine
- Organizational skills
- Communication skills
Administrative Assistant
Blackstone Group —New York, NY
- $70,000 - $130,000 a year
- Full-time
- Microsoft Outlook
- Office
- 1 year
Administrative Assistant
TIAA —Seattle, WA
- $24.42 - $34.42 an hour
- Online Application
- Microsoft Excel
- Inventory management
- No experience needed
11d
USDA Forest Services - Administrative Assistant
The Rehancement Group —Remote
- $70,000 - $75,000 a year
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
7d
Administrative Assistant
The Inland Real Estate Group of Companies —Oak Brook, IL
- $25.89 - $32.37 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Writing skills
- Paid parental leave
- Paid holidays
Quick Apply
Administrative Assistant
Anduril Industries —Seattle, WA
- $37.02 - $49.04 an hour
- Email
- Office
- 1 year
- Communication skills
Quick Apply
Administrative Assistant - NIH
Global Solutions Network Inc —Bethesda, MD
- $38.79 an hour
- Full-time
- Computer literacy
- Research
- Mid-level
- Travel reimbursement
- AD&D insurance
Quick Apply
Administrative Assistant
Cognitive Artificial Intelligence Inc —South Plainfield, NJ
- $22 - $30 an hour
- Full-time
- Customer service
- Word processing
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Peter B Dunn MD PC —New York, NY
- $30 - $40 an hour
- Temporary
- No experience needed
- Administrative experience
- Typing
- Dental insurance
Quick Apply
Administrative Assistant
Oruka Therapeutics —Waltham, MA
- $35 - $50 an hour
- Google Workspace
- Customer service
- Mid-level
Quick Apply
Administrative Assistant
GAP Community Child Development Centre —Washington, DC
- $25 - $30 an hour
- Full-time
- Google Workspace
- Office
- QuickBooks
- Health savings account
- Dental insurance
Quick Apply
Administrative Assistant
University of California, Riverside —Riverside, CA
- $32.74 - $52.32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Administrative Assistant
Allana Buick & Bers —Oakland, CA
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Administrative Assistant
Vision Centric Inc. —Denver, CO
- $31 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Paid holidays

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Administrative Assistant

Midwestern BioAg -
Blue Mounds, WI

Quick Apply

Job Details

Part-time
$23 an hour

Benefits

Flexible schedule

Qualifications

Google Workspace
Correspondence management
Confidential information handling
Microsoft Excel
Microsoft Outlook
Expense management
Executive administrative support
Research
Microsoft Office
Attention to detail
Business support experience for CEO
Microsoft Teams
Appointment scheduling
Managing executive calendars
Cross-functional collaboration

Full Job Description

Job Summary

This is a part-time position and hours will vary based on the season; 15-20 hours a week.

The Administrative Assistant provides comprehensive administrative and operational support to the CEO and CFO. This role is responsible for managing company assets and compliance records, coordinating with vendors, assisting with HR and benefits processes, and ensuring that day-to-day business operations run efficiently. The Administrative Assistant must maintain a high level of confidentiality, organization, and attention to detail while supporting leadership and the broader team.

Essential Job Responsibilities

Administrative & Leadership Support

Provide direct administrative support to the CEO and CFO, including scheduling, correspondence, and document preparation.
Assist with meeting coordination, agendas, and follow-up tasks.
Support special projects and initiatives as assigned by leadership.

· Skilled at tracking deliverables, deadlines, and ensuring accountability.

· Ability to conduct research, analyze data, and prepare executive-level summaries and recommendations.

Operations & Asset Management

Maintain inventory of company vehicles, including swaps, sales, and recordkeeping.
Manage employee equipment (phones, iPads, computers, chargers, drones, etc.).
Register drones and users on the FAA website and ensure compliance requirements are met.
Track and maintain compliance records for CDL drivers (CSI system).

Vendor & Compliance Management

Serve as point of contact with external partners including Lockton (business insurance), Encova (workers’ compensation), Verizon, and Veith (invoices).
Review and reconcile Wex invoices.
Coordinate insurance documentation and compliance needs with appropriate vendors.

Human Resources & Benefits Support

Partner with outsourced HR consultant to:
Assist with employee open enrollment, including manual data entry into iSolved and coordination with multiple benefit vendors.
Set up and track medical exams as required.
Support HR recordkeeping and compliance processes as needed.

General Administrative Support

Communicate with leadership, vendors and internal staff as directed by the CEO and CFO.
Manage expense reports and track payments.
Provide general office support to ensure smooth daily operations.
Other tasks as assigned

Requirements

· Minimum of 2 years of administrative support experience.

· Strong organizational and multitasking skills with attention to detail.

· Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

· Proficient in calendaring.

· Strong written and verbal communication skills.

· Ability to maintain confidentiality and handle sensitive information.

· Experience supporting executive-level leadership.

· Familiarity with HR processes, benefits administration, or compliance tracking.

· Experience with vendor management or working with insurance providers.

· Knowledge of iSolved or similar HRIS systems preferred.

Core Competencies

We are committed to your success, and our ideal candidate will have strong core competencies that include customer focus, personal accountability, adaptability, and the ability to be collaborative, innovative, and positive. He/She will embrace learning opportunities and generate innovative ideas and process improvements while working collaboratively and responsibly to achieve corporate, departmental, and individual goals.

Job Type: Part-time

Pay: $23.00 per hour

Benefits:

Flexible schedule

Application Question(s):

This is a hybrid position, however, will you be able to travel to Blue Mounds at least twice a week if necessary?

Ability to Commute:

Blue Mounds, WI 53517 (Required)

Ability to Relocate:

Blue Mounds, WI 53517: Relocate before starting work (Required)

Work Location: Hybrid remote in Blue Mounds, WI 53517

Quick Apply

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