Top 16624 Administrative scheduling coordinator Jobs

Research Administrative Coordinator
Cardiovascular Associates of America —Remote
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Academic Classroom Scheduling Coordinator (Administrative Support Coordinator, II)
California State University —San Diego, CA
- Overtime
- Background check
- High school
- Writing skills
- Paid holidays
- Disability insurance
Community Outreach Coordinator & Auto Dealership Support Asst
NYE AUTO ONEIDA, NY —Oneida, NY
- $20 - $22 an hour
- 8 hour shift
- 18 years or older
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
Human Resources Coordinator
Wurth Industry USA —Roanoke, VA
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Executive Assistant
Pacific Sports and Spine —Eugene, OR
- $26 - $28 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Shared Living Advocate
Frontier Community Services —Soldotna, AK
- $24.34 - $25.58 an hour
- Weekends as needed
- Background check
- 18 years or older
- CPR Certification
- 403(b) matching
- Health insurance
Quick Apply
Resourcing Coordinator
Dare 2 Share Ministries —Wheat Ridge, CO
- $23 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Director of Music Ministries & Primary Pianist/Organist
Trinity Lutheran Church —Waupaca, WI
- $30,000 - $38,000 a year
- Part-time
- Background check
- Management
- Mid-level
- 401(k)
- Paid time off
Quick Apply
Director of Nursing
St. Ann's Community —Rochester, NY
- From $135,000 a year
- Full-time
- Nursing
- RN License
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
Building Products Inc —Sioux Falls, SD
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Paid holidays
Quick Apply
Medical Office Receptionist/Patient Coordinator Bilingual Russian
Alexander Golberg Physician, P.C. —Brooklyn, NY
- $20 - $24 an hour
- Full-time
- Microsoft Excel
- HIPAA
- English
Quick Apply
Board Certified Behavior Analyst (BCBA)
Advancement for Behavioral & Educational Development & Intervention, Inc. —Van Nuys, CA
- From $50 an hour
- Part-time
- Hybrid work
- Background check
- Management
- Mid-level
- Continuing education credits
- Mileage reimbursement
Quick Apply
Service Advisor
1st Response Roadside Service —Albany, NY
- $20 - $24 an hour
- Overtime
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Marketing and Administrative Coordinator
Breckenridge Associates Real Estate —Breckenridge, CO
- From $30 an hour
- Full-time
- Office
- Residential
- Administrative experience
- Paid time off
- Retirement plan
Quick Apply
Real Estate Operations Coordinator
PLACE —Taylors Falls, MN
- $45,000 - $50,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Mid-level
- Administrative experience
Quick Apply
MRI Associate Degree Program Director
DSDT —Detroit, MI
- $70,000 - $85,000 a year
- Full-time
- Hybrid work
- Clinic experience
- Master's degree
- Supervising experience
- Paid holidays
- Health insurance
Quick Apply
HR Coordinator - Bilingual
Great Lakes Forest Products, Inc. —Elkhart, IN
- $19 - $24 an hour
- Full-time
- Spanish
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Human Resources Coordinator
Reliable Respiratory —Norwood, MA
- $30 - $35 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- US work authorization
Quick Apply
Principal Planner: Environmental Coordinator
Town of Westerly —Westerly, RI
- $65,000 - $75,000 a year
- Email
- Mid-level
- Driver's License
- Bachelor's degree
- Wellness program
- Health savings account
Quick Apply
8d
Health Sciences Distance Site Coordinator
Great Falls College Montana State University —Bozeman, MT
- $22.00 - $23.25 an hour
- Full-time
- Customer service
- Computer literacy
- Clinic experience
- Relocation assistance
Quick Apply
13d

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Research Administrative Coordinator

Cardiovascular Associates of America -
Remote

Quick Apply

Job Details

Full-time

Qualifications

Associate's degree

Full Job Description

Research Network Administrative Coordinator

Position Summary

The Research Network Administrative Coordinator provides administrative, operational, and project coordination support to the CVRS leadership team and the broader clinical research network. This position serves as a central resource for meeting coordination, executive support, document management, communication tracking, and special projects.

The Administrative Coordinator helps ensure efficient execution of network initiatives by coordinating activities across research sites, leadership teams, investigators, sponsors, and external partners. This role is critical to maintaining organization, accountability, and communication throughout the clinical research network.

Essential Responsibilities

Executive and Leadership Support

Provide administrative support to CVRS leadership.
Manage leadership calendars and scheduling requests.
Coordinate internal and external meetings.
Schedule recurring committee, leadership, and operational meetings.
Prepare meeting agendas and supporting materials.
Distribute meeting invitations and supporting documents.
Record meeting notes and maintain meeting records when requested.

Action Item and Project Tracking

Maintain leadership action item logs.
Track project deliverables and deadlines.
Follow up with team members regarding outstanding tasks.
Monitor completion of assigned action items.
Provide routine status updates to leadership.
Assist with preparation of project dashboards and reports.

Document Management and Routing

Coordinate routing of contracts, agreements, SOPs, policies, and study documents for review and approval.
Track document approvals and signature status.
Maintain document version control.
Assist with collection and organization of leadership approvals.
Support electronic signature workflows.

Communication Management

Monitor and manage shared departmental email accounts.
Route communications to appropriate stakeholders.
Draft routine communications and meeting summaries.
Coordinate follow-up correspondence on behalf of leadership.
Maintain contact lists and distribution groups.

Meeting and Event Coordination

Coordinate leadership meetings, committee meetings, and strategic planning sessions.
Arrange meeting logistics, conference rooms, virtual meeting links, and materials.
Coordinate travel arrangements as needed.
Assist with planning and execution of:

o Investigator Meetings

o Research Summits

o Leadership Retreats

o Site Manager Meetings

o Training Programs

o Sponsor Visits

o Team Recognition Events

Network Operations Support

Coordinate collection of organizational documentation.
Maintain organizational charts and contact directories.
Assist with distribution of network-wide announcements.
Support implementation of operational initiatives.

Reporting and Administrative Analytics

Prepare routine operational reports.
Compile leadership metrics and meeting materials.
Maintain tracking logs and project status reports.
Assist with creation of PowerPoint presentations and executive summaries.
Support preparation of Board, Executive Committee, and Leadership Team materials.
Track contract review and approval workflows.
Maintain vendor contact information.

Quality and Compliance

Maintain confidentiality of sensitive organizational information.
Follow organizational policies and procedures.
Maintain accurate and organized records.
Participate in process improvement initiatives.

Qualifications

Education

Associate's Degree required.
Bachelor's Degree in Business Administration, Healthcare Administration, Communications, or related field preferred.

Experience

Minimum 2 years of administrative, executive assistant, project coordination, healthcare administration, or research administration experience preferred.
Experience supporting multiple leaders or departments preferred.
Experience coordinating meetings, projects, and executive communications preferred.

Knowledge, Skills, and Abilities

Exceptional organizational skills.
Strong attention to detail.
Ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Strong customer service and interpersonal skills.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Ability to maintain confidentiality and professionalism.
Ability to work independently and proactively identify needs.

Physical Requirements

Ability to perform prolonged computer-based work.
Ability to occasionally lift and transport meeting materials and supplies up to 20 pounds.

RauepZtMRZ

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Refine Your Search

administrative scheduling coordinator jobs

Research Administrative Coordinator

Academic Classroom Scheduling Coordinator (Administrative Support Coordinator, II)

Community Outreach Coordinator & Auto Dealership Support Asst

Human Resources Coordinator

Executive Assistant

Shared Living Advocate

Resourcing Coordinator

Director of Music Ministries & Primary Pianist/Organist

Director of Nursing

Office Coordinator

Medical Office Receptionist/Patient Coordinator Bilingual Russian

Board Certified Behavior Analyst (BCBA)

Service Advisor

Marketing and Administrative Coordinator

Real Estate Operations Coordinator

MRI Associate Degree Program Director

HR Coordinator - Bilingual

Human Resources Coordinator

Principal Planner: Environmental Coordinator

Health Sciences Distance Site Coordinator

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