Top 76 Administrative Jobs in Rochester, IL

Accounting Administrative Assistant
Solomon Colors Inc —Springfield, IL
- Full-time
- Mid-level
- Office
- Finance
OFFICE CLERICAL SUPPORT
State of Illinois —Springfield, IL
- $4,144 - $5,429 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
ADMINISTRATIVE ASSISTANT I - DCFS SCR - State Central Register - Administration
State of Illinois —Springfield, IL
- $5,834 - $8,307 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
11d
OFFICE ASSOCIATE - KEYBOARDING
State of Illinois —Springfield, IL
- $4,144 - $5,429 a month
- Seasonal
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
OFFICE ADMINISTRATOR IV
State of Illinois —Springfield, IL
- $5,127 - $7,135 a month
- Overtime
- Bilingual
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
13d
RECEPTIONIST
Illinois State Board of Education —Springfield, IL
- $38,471 - $63,050 a year
- Monday to Friday
- Microsoft Excel
- Office
- Administrative experience
OFFICE SPECIALIST-UMP - FOIA PROGRAM SPECIALIST
State of Illinois —Springfield, IL
- $4,568 - $6,133 a month
- Full-time
- Bilingual
- High school
- Writing skills
- Paid parental leave
- Paid holidays
3d
Administrative Assistant
WHKS & Co. —Springfield, IL
- $23 - $28 an hour
- Part-time
- Microsoft Outlook
- Marketing
- 5 years
Front Office Specialist
Memorial Health —Springfield, IL
- $16.50 - $24.82 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
Front Desk Receptionist
Humke & Hage, P.C. —Springfield, IL
- $15 - $20 an hour
- Part-time
- Office
- In-person
- Entry level
- Health insurance
- 401(k) matching
Quick Apply
6d
Executive Office Administrator
Springfield Housing Authority —Springfield, IL
- $49,358 - $74,037 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
Quick Apply
ADMINISTRATIVE SPECIALIST-0301 GS7/9 SPRINGFIELD FIELD OFFICE
Federal Bureau of Investigation —Springfield, IL
- $50,460 - $80,243 a year
- Full-time
- Mid-level
- Office
- Master's degree
5d
Administrative Clerk 26-20
Office of the Illinois Attorney General —Springfield, IL
- $50,952 - $64,176 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Health insurance
Assistant, Administrative-I
Simon Property Group —Springfield, IL
- $14.50 - $29.15 an hour
- Full-time
- Customer service
- Mid-level
- Office
- AD&D insurance
- Disability insurance
Executive Assistant to the Chief of Staff
Illinois House of Representatives —Springfield, IL
- From $65,000 a year
- Weekends as needed
- Google Workspace
- Mid-level
- Office
- Health savings account
- Dental insurance
Quick Apply
13d
Administrative Assistant
Related —Springfield, IL
- $16 - $20 an hour
- Part-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
4d
Dental Front Office - Business Assistant
Springfield Dental Care —Springfield, IL
- $18 - $27 an hour
- Full-time
- Dental office
- Current TB test
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
11d
Receptionist - Springfield
Family Guidance Centers, Inc. —Springfield, IL
- $16 an hour
- Full-time
- High school diploma or GED
- Clinic
- Computer skills
- Health insurance
- Dental insurance
13d
Medical Receptionist/Patient Access Specialist (Front Desk and Call Center )
Springfield Clinic —Springfield, IL
- $16.86 - $23.60 an hour
- Full-time
- OSHA
- Computer literacy
- High school diploma or GED
Administrative Assistant
Bisch & Son Funeral Home —Springfield, IL
- $15 - $17 an hour
- Full-time
- Word processing
- Writing skills
- Research
- Health savings account
- AD&D insurance
Quick Apply

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administrative jobs near Rochester, IL

Accounting Administrative Assistant

Solomon Colors Inc
Springfield, IL

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Job Details

Full-time

Qualifications

Confidential information handling
Spreadsheets
Administrative experience
High school diploma or GED
Clerical experience
Productivity software

Full Job Description

Description:

Position Summary

The Accounting Administrative Assistant provides administrative and clerical support to the accounting and finance team to ensure accurate, timely, and efficient financial operations. This role supports daily accounting processes, maintains financial documentation, and assists with data entry, reporting, and coordination activities. The Accounting Administrative Assistant plays a key role in supporting financial accuracy, compliance, and smooth department operations.

________________________________________

Essential Duties and Responsibilities

Provide administrative support to the accounting and finance team.
Assist with data entry for accounts payable, accounts receivable, and general ledger activities.
Process invoices, expense reports, and supporting documentation in accordance with company policies.
Maintain organized financial records, files, and documentation for audits and reporting.
Assist with month-end and year-end close activities, including report preparation and document collection.
Coordinate with internal departments and external vendors regarding invoices, payments, and documentation.
Prepare routine accounting reports and spreadsheets as assigned.
Ensure confidentiality and accuracy of financial information.
Other duties as assigned

Requirements:

Required Knowledge, Skills, and Abilities

Basic understanding of accounting principles and financial processes.
Strong attention to detail and accuracy.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Ability to follow established accounting procedures and deadlines.
Strong organizational and time-management skills.
Professional communication skills, both written and verbal.
Ability to handle sensitive financial information with discretion.

Education and Experience Requirements

High school diploma or GED required; associate degree in accounting, finance, or business preferred.
Minimum of 1–3 years of administrative or accounting support experience.
Experience in a manufacturing or multi-department environment preferred.

Physical and Environmental Requirements

Primarily office-based with extended periods of sitting and computer use.
Occasional lifting of files or office materials up to 25 lbs.
Ability to work additional hours during month-end or audit cycles as needed.

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Refine Your Search

administrative jobs in Rochester, IL

Accounting Administrative Assistant

OFFICE CLERICAL SUPPORT

ADMINISTRATIVE ASSISTANT I - DCFS SCR - State Central Register - Administration

OFFICE ASSOCIATE - KEYBOARDING

OFFICE ADMINISTRATOR IV

RECEPTIONIST

OFFICE SPECIALIST-UMP - FOIA PROGRAM SPECIALIST

Administrative Assistant

Front Office Specialist

Front Desk Receptionist

Executive Office Administrator

ADMINISTRATIVE SPECIALIST-0301 GS7/9 SPRINGFIELD FIELD OFFICE

Administrative Clerk 26-20

Assistant, Administrative-I

Executive Assistant to the Chief of Staff

Administrative Assistant

Dental Front Office - Business Assistant

Receptionist - Springfield

Medical Receptionist/Patient Access Specialist (Front Desk and Call Center )

Administrative Assistant

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