Top 5410 Administrative Jobs in Rutherford, NJ

Executive Administrative Assistant to the President & CEO
Vantage Health System, Inc. —Dumont, NJ
- From $35.70 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Dental Receptionist
dental office, paramus, NJ —Paramus, NJ
- $20 - $26 an hour
- Part-time
- Dental office
- Customer service
- HIPAA
- Health insurance
- Dental insurance
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Administrative Assistant
Lightbridge Academy —Summit, NJ
- $18 - $20 an hour
- Full-time
- School experience
- CPR Certification
- Office
- Health insurance
- Dental insurance
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Billing Clerk / Administrative Assistant
Mental Health Association —West Orange, NJ
- $40,000 a year
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
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Claims Administrative Analyst
MetroPlusHealth —New York, NY
- $65,000 - $70,000 a year
- Hybrid work
- Inventory management
- Mid-level
- Analysis skills
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Receptionist/Administrative Assistant
Starz Performing Arts Academy —E Rutherford, NJ
- $25 - $30 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
13d
Office Coordinator - Remote
Yampaglia Law —Rutherford, NJ
- Full-time
- Remote
- Google Workspace
- High school diploma or GED
- US work authorization
- Paid training
- Paid holidays
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8h
Administrative Assistant
TIAA —Hackensack, NJ
- $24.42 - $34.42 an hour
- Online Application
- Inventory management
- No experience needed
- Office
Administrative Assistant
HUD Property —Paterson, NJ
- $18 - $20 an hour
- Full-time
- Customer service
- Writing skills
- Mid-level
- Health savings account
- Health insurance
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Administrative Assistant
Atlantic Detroit Diesel Allison —Lodi, NJ
- $28 - $34 an hour
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Paid holidays
- Disability insurance
11d
Administrative Secretary, PATH
The Port Authority of New York and New Jersey (PANYNJ) —Jersey City, NJ
- $50,128 - $80,184 a year
- Weekends as needed
- Background check
- Microsoft Outlook
- Mid-level
Quick Apply
5d
Administrative Coordinator
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Marttine Management —North Arlington, NJ
- $23.65 - $28.48 an hour
- Part-time
- Hybrid work
- Computer literacy
- Office
- Computer skills
- Flexible schedule
Quick Apply
10d
Senior Administrative Coordinator
Eisai —Nutley, NJ
- $35 - $47 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- 5 years
Office Administrator
ASSA ABLOY —Fairfield, NJ
- $29 - $34 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Office Administrator
Sun Chemical —Carlstadt, NJ
- $55,000 - $62,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
11d
Administrative Assistant
RWJBarnabas Health Corporate Services —West Orange, NJ
- $69,125 - $86,407 a year
- Full-time
- Microsoft Outlook
- Word processing
- Research
- Paid parental leave
- Paid holidays
5d
Administrative & Business Assistant
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Data Entry Clerk
Stuart M Homer MD and Associates —Avenel, NJ
- $35 - $40 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Dental insurance
- 401(k)
Quick Apply
7d
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Jersey City, NJ
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
11d

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Executive Administrative Assistant to the President & CEO

Vantage Health System, Inc. -
Dumont, NJ

Quick Apply

Job Details

Full-time
From $35.70 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Executive administrative support
Bachelor's degree

Full Job Description

Reports To: President & CEO

Vantage Health System is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide direct support to the President & CEO. This position serves as a trusted administrative partner, helping to coordinate executive priorities, manage communications, support Board-related activities, and ensure the efficient operation of the Executive Office.

The ideal candidate will possess exceptional organizational skills, sound judgment, strong attention to detail, and the ability to handle confidential information with discretion and professionalism.

Key Responsibilities

· Provide comprehensive administrative support to the President & CEO.

· Manage executive calendars, scheduling, appointments, meetings, and travel arrangements.

· Coordinate and prepare meeting agendas, reports, presentations, and supporting materials.

· Draft, edit, and distribute correspondence, memoranda, and organizational communications.

· Serve as a liaison between the CEO, Board of Trustees, leadership team, employees, and external stakeholders.

· Coordinate Board and committee meetings, including scheduling, meeting materials, minutes, and follow-up items.

· Maintain confidential records, files, and sensitive organizational information.

· Track projects, deadlines, and action items to ensure timely completion.

· Assist with organizational events, community outreach activities, and special projects.

· Support executive leadership initiatives and organizational priorities as assigned.

· Manage incoming calls, correspondence, and requests directed to the Executive Office.

· Maintain professionalism and confidentiality in all interactions.

Qualifications

· Bachelor's degree required.

· Degree in Business Administration, Communications, Healthcare Administration, Public Administration, or related field preferred.

· Minimum of 3 years of executive administrative support experience, preferably supporting senior executives.

· Experience in a healthcare, behavioral health, nonprofit, or human services organization preferred.

· Experience supporting Boards, committees, or executive leadership teams strongly preferred.

Knowledge, Skills & Abilities

· Exceptional organizational and time-management skills.

· Strong written and verbal communication abilities.

· Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

· Ability to manage multiple priorities and deadlines in a fast-paced environment.

· Strong attention to detail and accuracy.

· Ability to exercise sound judgment and maintain confidentiality.

· Professional demeanor with excellent interpersonal skills.

· Ability to work independently while supporting executive leadership needs.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general health and social services guidelines, technical procedures, or governmental regulations. Ability to write reports, health correspondence and procedure manuals. Ability to effectively present information and respond to questions

WORK COMPLEXITY/INDEPENDENT JUDGEMENT: Work tasks can be straightforward, routine, structured or complex, non-routine, non-structured and guided by established policies and procedures. Independent clinical/administrative judgment is required outside of making basic choice in the selection and application of established methods. The job received frequent, ongoing supervision.

PROBLEM SOLVING: Must be capable of making decisions on routine matters affecting individuals from across the Vantage patient community.

COMMUNICATION INTERACTIONS: information sharing gives and receives information such as options, technical direction, instructions and reporting results.

PATIENT RELATIONSHIPS: Follow through with patient inquiries, requests and complaints. Forward difficult and non-routine inquiries or requests to appropriate level for resolution.

LEADERSHIP RESPONSIBILITIES: May have supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice, and training staff.

AMERICANS WITH DISABILITIES SPECIFICATION: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard reach.

Ability to work in an office environment and occasionally travel to community locations.

Ability to manage multiple tasks simultaneously, prioritize responsibilities, and work under pressure.

Pay: From $35.70 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Education:

Bachelor's (Required)

Experience:

Executive administrative support: 3 years (Required)
healthcare, behavioral health, or nonprofit: 3 years (Preferred)
supporting boards, committees, or executive leadership teams: 3 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in Rutherford, NJ

Executive Administrative Assistant to the President & CEO

Dental Receptionist

Administrative Assistant

Billing Clerk / Administrative Assistant

Claims Administrative Analyst

Receptionist/Administrative Assistant

Office Coordinator - Remote

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Secretary, PATH

Administrative Coordinator

Administrative Assistant

Senior Administrative Coordinator

Office Administrator

Office Administrator

Administrative Assistant

Administrative & Business Assistant

Data Entry Clerk

Senior Administrative Assistant, Enforcement

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