Top 401 Administrative Jobs in Springfield, MA

Operations Coordinator
Choice Recovery Coaching Inc —Springfield, MA
- $23 - $27 an hour
- Full-time
- Bilingual
- Mid-level
- 3 years
- Paid time off
- Employee discount
Quick Apply
Legal Operations Manager
Legacy Counsellors, P.C. —Easthampton, MA
- From $80,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
13d
Powersports Dealership Office Manager
Motorcycles of Manchester —Enfield, CT
- $22 - $28 an hour
- Full-time
- Dealership
- Mid-level
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
11d
Front Desk Dental Receptionist
Hopmeadow Dental —Simsbury, CT
- $25.34 - $30.51 an hour
- Part-time
- Dental office
- HIPAA
- Organizational skills
Quick Apply
12d
Administrative Assistant - HVAC
Lennox NAS —East Windsor, CT
- $17 - $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Front Desk/Operations Assistant
Budget Cabinets —Agawam, MA
- $21 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
First Administrative Assistant
Hampden County Regional Board of Retirement —Agawam, MA
- $56,375 - $68,304 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
13d
Supervisor, Clerical and Administrative Support, Planning and Scheduling
Eversource Gas Co of Massachusetts —Springfield, MA
- $91,810 - $102,010 a year
- Full-time
- 5 years
- Word processing
- Pass drug screening
Medical Receptionist - Vascular Surgery
Trinity Health Of New England —Springfield, MA
- Full-time
- Surgery
- Windows
- High school diploma or GED
- Benefits from day one
Administrative Assistant I - Facilities & Engineering
Holyoke Community College —Holyoke, MA
- $4,305.08 a month
- Full-time
- Microsoft Word
- Background check
- Writing skills
2d
Western, MA Office Clerk
BALISE MOTOR SALES COMPANY —Springfield, MA
- $18 - $28 an hour
- Microsoft Word
- Microsoft Excel
- Office
- Disability insurance
- Health insurance
Quick Apply
Administrative Support I
Springfield Comprehensive Treatment Center —Springfield, MA
- $17 - $18 an hour
- Full-time
- Addiction Medicine
- Word processing
- Writing skills
- Health insurance
- Dental insurance
6d
COA Administrative Clerk - Part Time
Town of East Longmeadow —East Longmeadow, MA
- Part-time
- Research
- Office
- 3 years
Medical Biller with Front Desk experience for pediatric office
PIONEER VALLEY PEDIATRICS —Longmeadow, MA
- Part-time
- Customer service
- Pediatrics
- Organizational skills
- Health insurance
- 401(k)
Quick Apply
5d
Orthodontic Administrative Assistant
Mckenna & Caban Family Orthodontics —Longmeadow, MA
- $20 - $25 an hour
- Full-time
- Dental office
- Travel
- US work authorization
- Profit sharing
- Health savings account
Quick Apply
12d
Part Time Office Clerk - Springfield Technical Community College
Springfield Technical Community College —Springfield, MA
- $18 an hour
- Part-time
- Computer literacy
- Writing skills
- Office
Administrative Assistant
M/A Com Technolgy Solutions —Northampton, MA
- $21 - $47 an hour
- Microsoft Excel
- English
- Office
- Dental insurance
- 401(k)
Staff Assistant, Gateway to College Program (Part-Time) - Springfield Technical Community College
Springfield Technical Community College —Springfield, MA
- $22 an hour
- Part-time
- Spanish
- Writing skills
- Basic math
Office Assistant
MP Systems —Enfield, CT
- Basic math
- ERP systems
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant - Office Manager
Taxland —Springfield, MA
- $15 - $25 an hour
- Part-time
- Google Workspace
- Microsoft Excel
- Inventory management
- On-the-job training
- Employee discount
Quick Apply

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Operations Coordinator

Choice Recovery Coaching Inc
Springfield, MA

Quick Apply

Job Details

Full-time
$23 - $27 an hour

Benefits

Paid time off
Employee discount

Qualifications

Nonprofit management
Teamwork
HR department experience
Interpersonal skills
Payroll management
Databases
Human resources management
Attention to detail
Nonprofit financial management experience
Human resources
Overseeing payroll
Project delivery management
Managing projects
Non-profit experience
Time management

Full Job Description

Choice Recovery Coaching, Inc. (CRC) believes that everyone has the ability to recover. CRC works diligently to support individuals in fostering happier, healthier lives as they grow their recovery capital in order to maintain and grow their desired wellness and goals. Working as part of the CRC Team, the Operations Coordinator will play a key role in streamlining business processes, managing training operations, and ensuring organizational efficiency across all departments. This role combines operational oversight with process improvement, requiring both analytical thinking and systems-oriented planning. Day-to-day responsibilities include coordinating training programs, managing vendor relationships, overseeing financial operations including billing and payroll, optimizing workflows, maintaining operational databases, and ensuring seamless delivery of services to participants and facilitators.

Position Responsibilities

Overseeing daily operations and implementing process improvements to enhance organizational efficiency.
Managing comprehensive operational records, databases, and reporting systems to ensure accuracy and compliance.
Coordinating financial operations including accounts receivable, payroll processing, and budget tracking.
Managing training program logistics from registration through completion, including participant coordination and payment processing.
Supporting the improvement of while maintaining billing systems, creating monthly invoices, and monitoring payment collections.
Coordinating cross-functional meetings, managing logistics, and ensuring operational alignment across teams;
Serving as primary operational point of contact for internal and external stakeholders;
Utilizing various operational software platforms to aid in the generation of reports, track metrics, and manage special projects.
Maintaining and optimizing both manual and automated relevant operational systems, including data management and quality control.
Ensuring compliance with Choice Recovery Coaching operational standards and data management protocols.
Collaborating with multi-disciplinary teams to streamline processes and communication while aiding organizational capacity
Other operational duties as required

Qualifications:

3-5 years of operations or business administration experience
Strong analytical and process improvement skills
Excellent project management and coordination abilities
Exceptional attention to detail and quality control mindset
Strong organizational and time management skills with ability to manage multiple operational priorities
Problem-solving and decision-making skills with focus on operational efficiency
Ability to work independently and manage operational functions with minimal supervision
Ability to handle confidential operational and financial information with discretion
Experience with HR, non-profit state filings
Strategic thinking and process optimization skills
Proficient with Microsoft Office Suite, Sharepoint, Quickbooks, and operational management tools
Strong verbal and written communication skills for cross-functional collaboration
Team-oriented approach with focus on operational excellence
Willingness to attend professional development opportunities related to operations management and industry best practices

CHOiCE Recovery Coaching, Inc is an Equal Opportunity Employer; BIPOC and Bilingual Applicants strongly encouraged to apply.

Pay: $23.00 - $27.00 per hour

Benefits:

Employee discount
Paid time off

People with a criminal record are encouraged to apply

Application Question(s):

DO YOU HAVE KNOWEDGE OF RECOVERY ORIENTED SERVICES

Experience:

Nonprofit management: 3 years (Required)
Payroll management: 3 years (Required)
FISCAL PLANNING: 4 years (Required)
Human resources: 4 years (Required)
PROJECT MANAGEMENT: 4 years (Required)

Ability to Commute:

Springfield, MA 01105 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in Springfield, MA

Operations Coordinator

Legal Operations Manager

Powersports Dealership Office Manager

Front Desk Dental Receptionist

Administrative Assistant - HVAC

Front Desk/Operations Assistant

First Administrative Assistant

Supervisor, Clerical and Administrative Support, Planning and Scheduling

Medical Receptionist - Vascular Surgery

Administrative Assistant I - Facilities & Engineering

Western, MA Office Clerk

Administrative Support I

COA Administrative Clerk - Part Time

Medical Biller with Front Desk experience for pediatric office

Orthodontic Administrative Assistant

Part Time Office Clerk - Springfield Technical Community College

Administrative Assistant

Staff Assistant, Gateway to College Program (Part-Time) - Springfield Technical Community College

Office Assistant

Administrative Assistant - Office Manager

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