Top 1030 Administrative Jobs in Linthicum, Md

Operations and Executive Coordinator
Confidential —Odenton, MD
- Up to $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Fuel card
- Health insurance
Quick Apply
4d
Office Manager / Executive Assistant
Campion Hruby Landscape Architects —Annapolis, MD
- $42,500 - $60,000 a year
- Full-time
- Hybrid work
- Google Workspace
- 5 years
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply
Administrative Specialist - Commercial Furniture Industry
American Design Associates, Inc. —Towson, MD
- $50,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrator
Greater Maryland Pain Management —Odenton, MD
- $21 - $22 an hour
- Full-time
- Background check
- Inventory management
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Administrative Operations Manager
TWO MEN AND A TRUCK® —Columbia, MD
- $50,000 - $60,000 a year
- Mid-level
- Office
- 3 years
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Administrative Assistant
Mercy Medical Center —Glen Burnie, MD
- $21.98 - $36.27 an hour
- Full-time
- Hospital
- Clinic
- Epic
- 403(b) matching
- Paid holidays
4d
Data Entry Clerk
Qureos Inc —Baltimore, MD
- $25 - $35 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Typing
3d
Administrative Assistant
McCormick —Hunt Valley, MD
- $54,371.20 - $81,577.60 a year
- Mid-level
- Office
- High school diploma or GED
- Profit sharing
- Paid parental leave
2d
Administrative Assistant
University of Maryland Medical System —Linthicum Heights, MD
- Full-time
- Hospital
- Research
- Mid-level
4d
Mailroom Clerk (Office Services Clerk)
Maryland Department of Transportation —Anne Arundel County, MD
- $40,975 - $64,627 a year
- Full-time
- High school
- Word processing
- Mid-level
2d
Director of Administrative Services
Lincoln Tech —Columbia, MD
- $85,000 - $95,000 a year
- Research
- Mid-level
- Bachelor's degree
- Paid holidays
- Disability insurance
Quick Apply
Dental Front Desk Receptionist (Full Time)
Tiny Tooth Pediatric Dentistry —Columbia, MD
- $20 - $28 an hour
- Full-time
- Dental office
- HIPAA
- US work authorization
- Profit sharing
- Paid holidays
Quick Apply
Executive Assistant
Aya Healthcare —Baltimore, MD
- $29 - $31 an hour
- Full-time
- Microsoft Excel
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
School Secretary I - Center of Applied Tech North
Anne Arundel County Public Schools —Severn, MD
- Full-time
- Word processing
- High school diploma or GED
- Typing
Administrative Assistant
Johns Hopkins Applied Physics Laboratory (APL) —Laurel, MD
- $24.25 - $44.30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
4d
Data Entry
Qureos Inc —Baltimore, MD
- $25 - $35 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
3d
Teachers' Secretary
Howard County Public School System —Elkridge, MD
- Overtime
- School experience
- Word processing
- Basic math
- Paid time off
- Food provided
9d
Food & Beverage Administrative Assistant - Guinness Brewery F&B
Aramark —Halethorpe, MD
- $22 - $24 an hour
- Fair chance
- Entry level
- Disability insurance
- Health insurance
Information Desk Receptionist
Mercy Medical Center —Baltimore, MD
- $17.00 - $23.80 an hour
- PRN
- Microsoft Excel
- Microsoft Outlook
- Hospital
- 403(b) matching
- Paid holidays
11d
Warehouse Office Support
Home Depot —Sparrows Point, MD
- $21.25 an hour
- Entry level

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Operations and Executive Coordinator

Confidential
Odenton, MD

Quick Apply

Job Details

Full-time
Up to $85,000 a year
4 days ago

Benefits

Fuel card
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Outlook
Multitasking
Vendor management
Operations coordination
Filing
Executive administrative support
Expense reports
Microsoft Outlook Calendar

Full Job Description

Be the operational backbone of a growing Maryland company, balancing approximately 80% operations coordination and 20% executive support. You'll oversee the day-to-day functions that keep the business moving—from office operations, facilities, fleet, and basic IT coordination to providing high-level administrative support for executive leadership.

Our client is a rapidly growing MD company with a total of 200+ union and non-union employees across installation, service, and administrative operations. In this high-visibility role, you'll work across every level of the organization, solving problems, improving processes, and ensuring the business operates efficiently every day. If you thrive in a fast-paced environment, enjoy wearing many hats, and take pride in bringing order to complexity, you'll find the autonomy, variety, and opportunity to make a real impact.

Qualifications

● 3-5 years in operations, administration, executive support, or related roles

● Strong organizational, multitasking, and communication skills

● High proficiency in Microsoft 365 (Outlook, Teams, High proficiency in Microsoft 365 (Outlook, Teams, Excel, SharePoint)

● Experience coordinating with vendors or service providers preferred

● Ability to handle confidential information with discretion.

● Strong follow‑through and ability to prioritize competing responsibilities.

● Proactive problem‑solver with attention to detail.

● Customer service mindset and professional workplace presence.

● Process‑oriented with the ability to improve workflows.

Specific Responsibilities

Operations Coordination 80%

General Operations Support

● Coordinate shared workspaces

● Support procurement for supplies, equipment, and services

● Manage our shipping accounts

● Maintain operational documentation, logs and recurring task calendars.

● Help plan company meetings, training and internal events including social events.

Facilities Coordination

● Serve as the point of contact for building access badges, keys, and workspace setup

● Coordinate with property management, cleaning crews, contractors, and maintenance vendors

● Track facility work orders, inspections, and safety documentation

● Monitor office safety protocols and support compliance needs

● Assist with office moves, reconfigurations, and space planning

Fleet Management

● Maintain fleet inventory, assignments, and vehicle records in partnership with Enterprise

● Manage registration renewals, insurance documentation, and compliance papers, including DOT registrations

● Schedule routine maintenance, inspections, and repairs

● Support onboarding/offboarding related to company vehicle access

● Track mileage, utilization, and telematics data as needed

● Assign and track EZ-Pass and fuel card assignments

Information Technology Coordination

● Assist with new‑hire IT setups: accounts, permissions, equipment distribution

● Coordinate with our MSP vendor for tickets and escalations

● Support basic troubleshooting (password resets, connectivity checks, equipment swaps)

Executive Support (20%)

Leadership Team Support

● Provide direct administrative and operational support to the President, Vice Presidents, and other members of the senior leadership team

● Manage and maintain executive calendars, proactively resolving scheduling conflicts and prioritizing meeting requests in alignment with leadership priorities

● Draft, proofread, and send communications on behalf of executives, including emails, memos, and internal announcements

● Prepare briefing materials, agendas, presentations, and background research to ensure executives are prepared for all meetings and engagements

● Track deadlines and deliverables for executive-led initiatives, following up with stakeholders as needed to ensure timely completion

● Handle sensitive and confidential information with the utmost professionalism and discretion

● Serve as a liaison between the leadership team and internal departments, vendors, and external partners

Travel Coordination and Logistics

● Manage all aspects of domestic and international travel for the leadership team, including flights, hotels, ground transportation, and rental vehicles

● Build comprehensive, day-by-day travel itineraries that account for time zones, transfer windows, and executive preferences

● Source and book travel accommodations using preferred vendors and within company travel policy guidelines

● Monitor travel reservations and proactively address changes, cancellations, or disruptions — including arranging same-day alternatives when needed

● Coordinate passport, visa, and other travel document requirements for international trips

● Manage travel loyalty programs, corporate travel accounts, and travel profiles for each executive

● Process and reconcile all travel-related expenses, ensuring timely submission and policy compliance

Meeting and Planning

● Plan, schedule, and coordinate internal and external meetings for the leadership team, including board meetings, all-hands sessions, off-sites, client meetings, and team reviews

● Reserve conference rooms or virtual meeting platforms, manage invitations, and confirm attendee availability

● Prepare and distribute meeting agendas, pre-read materials, and supporting documentation in advance of all leadership meetings

● Arrange catering, audio/visual equipment, and technology setup for in-person meetings and events

● Attend select meetings to capture accurate notes, decisions, and action items; distribute meeting minutes and track follow-through on assigned action items

● Coordinate logistics for leadership off-site retreats and company-wide events, including venue sourcing, vendor management, and on-site execution

● Support the planning of executive-hosted client engagements, dinners, and relationship-building events

Executive Administration

● Prepare follow‑up documentation, correspondence, and recaps for executive-led initiatives and meetings

● Process executive expense reports and corporate card reconciliations accurately and on time

● Maintain organized digital and physical filing systems for executive documents, contracts, and records

● Support special projects and strategic initiatives at the direction of senior leadership

● Assist with onboarding logistics for new leadership team members

Pay: Up to $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Executive administrative support: 3 years (Required)
operations coordination : 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative jobs in linthicum, md

Operations and Executive Coordinator

Office Manager / Executive Assistant

Administrative Specialist - Commercial Furniture Industry

Administrator

Administrative Operations Manager

Administrative Assistant

Data Entry Clerk

Administrative Assistant

Administrative Assistant

Mailroom Clerk (Office Services Clerk)

Director of Administrative Services

Dental Front Desk Receptionist (Full Time)

Executive Assistant

School Secretary I - Center of Applied Tech North

Administrative Assistant

Data Entry

Teachers' Secretary

Food & Beverage Administrative Assistant - Guinness Brewery F&B

Information Desk Receptionist

Warehouse Office Support

I want to receive the latest job alert for administrative in linthicum, md

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