Top 254 Adminstrative assistant engineering Jobs

Engineering Team Administrative Assistant
Jordan & Skala Engineers —Plano, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Health savings account
Quick Apply
Engineering Team Assistant
Magna International —Novi, MI
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
Quick Apply
Administrative Assistant - ASE Operations Admin Team, Apple Services Engineering
Apple —Seattle, WA
- $33.63 - $58.71 an hour
- Mid-level
- Office
- Organizational skills
- Employee stock purchase plan
- Health insurance
Engineering Administrative Assistant
Grand Hyatt Vail —Vail, CO
- $23 an hour
- Full-time
- Maintenance
- Office
- Entry level
- Free parking
- Health insurance
Administrative Assistant- Engineering
Marriott International, Inc —Bethesda, MD
- $22.03 - $23.69 an hour
- Full-time
- Word processing
- Hotel
- Visual & Performing Arts
7d
Administrative Assistant Engineering
Marriott International, Inc —Newport Beach, CA
- $28.50 an hour
- Full-time
1d
Office Assistant / Jr. Systems Administrator
ALMA MATER —Los Angeles, CA
- Email
- Word processing
- Computer literacy
- Office
Engineering Assistant 2 4P/344
4P Consulting Inc. —Birmingham, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Account Engineering Assistant
FM —Cleveland, OH
- $23.47 - $33.73 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Disability insurance
- Health insurance
Administrative Assistant - Engineering Support
Lutron Electronics Co., Inc —Coopersburg, PA
- Full-time
- Mid-level
- Office
- High school diploma or GED
Engineering Administrative Assistant and Buyer - Waldorf Astoria Monarch Beach Resort and Club
Hilton —Dana Point, CA
- $30 an hour
- Full-time
- Word processing
- Office
- Data entry
- Paid parental leave
- Employee stock purchase plan
Administrative Assistant, School of Science, Engineering, and Technology
Penn State University —Middletown, PA
- $40,608 - $58,836 a year
- Online Application
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Part Time - Science, Engineering, and Technology - Administrative Assistant
Penn State University —University Park, PA
- Part-time
- Background check
- School experience
- Microsoft Excel
Engineering Administrative Assistant
EMCom, Inc. —Auburn, NY
- $40,000 - $58,000 a year
- Microsoft Outlook
- Engineering
- ERP systems
Quick Apply
Department Head Assistant, The School of Electrical Engineering and Computer Science
Penn State University —University Park, PA
- $44,628 - $64,668 a year
- Online Application
- Background check
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Executive Assistant (4702C) - College of Engineering
University of California Berkeley —Berkeley, CA
- $78,930.91 - $126,961.76 a year
- Full-time
- Writing skills
- Research
- Office
- Travel reimbursement
Engineering Administrative Assistant
French Oil Mill Machinery —Piqua, OH
- Full-time
- Background check
- ERP systems
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Admin Assistant- Engineering
Pyramid Hotel Group —Oklahoma City, OK
- Weekends as needed
- Customer service
- Office
- High school diploma or GED
- Health insurance
- Paid time off
13d
Engineering Dept Administrative Assistant Full Time Days
East Tennessee Children's Hospital —Knoxville, TN
- Full-time
- Microsoft Outlook
- Research
- Mid-level
Executive Assistant to Product & Engineering
Plaid —San Francisco, CA
- $96,000 - $108,000 a year
- Full-time
- Hybrid work
- Office
- Fair chance
- 1 year
- Health insurance
- Dental insurance

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Engineering Team Administrative Assistant

Jordan & Skala Engineers -
Plano, TX

Quick Apply

Job Details

Full-time

Benefits

Wellness program
Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Bereavement leave
Lunch & learns

Qualifications

Technical editing
Microsoft Excel
Microsoft Outlook
Word embeddings

Full Job Description

Behind every skyline is a community of Engineers.

At Jordan & Skala Engineers (JSE), our engineering teams rely on strong administrative support to keep projects organized, deadlines visible, and deliverables moving. The Team Administrator plays a key role in supporting the day-to-day operations of an MEP engineering team, helping the Team Leader and project staff stay coordinated, accurate, and on track.

We’re looking for a Team Administrator who is organized, detail-oriented, and comfortable supporting a busy team in a deadline-driven professional services environment.

What you’ll do

Team & Administrative Support

Provide general administrative and clerical support to the Team Leader and engineering team
Manage the team calendar and help track key deadlines, meetings, and deliverables
Manage the master task list for the team and help ensure follow-up items stay on track
Set up company and vendor-sponsored Lunch & Learns and team meetings
Assist the Team Leader with new hire and Co-Op orientation, support, and training
Request marketing materials as needed

Project Documentation & Deliverables

Prepare project log-in sheets and maintain team document logs, including RFIs and submittals
Complete and issue meeting minutes and field reports
Perform MS Word formatting of written documents, including book specifications
Support specification formatting and document organization
Assemble drawings and specifications for issuance, including coordinating stamping requirements with Engineers of Record
Monitor timeliness of shop drawing reviews and RFIs, maintaining logs and helping the team stay on schedule

Time, Billing & Accounting Support

Collect timesheets from team members for Team Leader approval
Complete site visit expense forms for client reimbursement
Prepare draft pre-billing reports for Team Leader review
Support accurate reporting of billable hours and project-related expenses
Work with Accounting and the Team Leader on accounts receivable follow-up for past due invoices
Monitor payment of invoices and assist with follow-up to clients as needed
Maintain team backlog reports and update opportunity checklists

What will make you successful

Required

Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Strong editing and proofreading abilities
Ability to manage multiple priorities, respond to changing needs, and keep work moving in a deadline-driven environment
Excellent time management skills
Proficiency in Microsoft Office Suite products, including Excel, PowerPoint, Outlook, and Word
Ability to work effectively with Team Leaders, engineering staff, Accounting, and other internal teams

Preferred

Experience in an engineering, architecture, construction, or professional services environment
Deltek Vision or Vantagepoint experience
Experience supporting project billing, timesheets, expense reports, document control, or project administration

What we’re looking for

The ideal candidate is dependable, proactive, and comfortable being the person who helps keep a busy team organized. This role is a strong fit for someone who enjoys structure, follow-through, and supporting others behind the scenes while still playing an important role in project delivery. You should be comfortable tracking details, asking good questions, communicating clearly, and helping ensure deadlines and administrative responsibilities do not fall through the cracks.

Why join JSE?

Jordan & Skala Engineers is a great place to build a long-term career. We offer a family-friendly environment with competitive benefits, teleworking options, flexible PTO, wellness incentives, professional development, and more. You’ll be consistently challenged by interesting projects, and your opportunities will be limited only by your ambition. The sections below provide a general overview of the employee benefits and programs available to eligible Jordan & Skala Engineers employees.

Growth & Development

JSE University
In-house seminars & technical training
Lunch & Learns
Encouragement and support for professional licensure
Paid time off for FE and PE exam study preparation
Financial assistance toward educational development

Helping You Maintain Balance

Teleworking options
PTO (Flexible Time Off Policy)
Paid holidays (8)
Paid time for employee’s birthday policy
Paid bereavement leave
Fitness incentive program
Wellness programs
Booster programs
Employee Assistance Program (EAP)

Financial

401(k) plan with competitive employer match
Discretionary bonuses 3 times per year
Flexible spending accounts (FSA)
Health savings accounts (HSA) and employer contributions
Financial seminars
Bonus for passing FE exam and first-time passing PE exam
Competitive compensation

Insurance

Company-paid life and AD&D insurance
Health insurance
Company-paid employee vision & dental insurance
Company-paid short-term disability
Company-paid long-term disability
Voluntary plans (Critical Illness/Cancer, Accident)

About Jordan & Skala Engineers

Jordan & Skala Engineers is a leading mechanical, electrical, and plumbing engineering firm with regional design offices located throughout the United States. Jordan & Skala has grown to be one of the largest consulting engineering firms in the U.S., ranked by Consulting-Specifying Engineer trade publication as a top “MEP Giant” consistently since 2004.

Founded as a corporation in 1953, the firm has built a national client base by utilizing its considerable technical and personnel resources to deliver innovative designs on time and within budget.

In the professional engineering industry, there is no substitute for experience. Jordan & Skala Engineers has participated in the design and construction of thousands of buildings throughout the United States, Central America, and the Caribbean. Our firm is committed to providing innovative consulting engineering solutions for any project challenge.

Equal Opportunity & Important Applicant Notices

Jordan & Skala Engineers is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status in accordance with applicable law.

Visa Sponsorship: Jordan & Skala Engineers does not offer employment-based visa sponsorship now or in the future.

Application Updates: Due to the high volume of applications we receive, we may not be able to respond individually to applicants who are not selected for an interview.

Apply today and start a conversation with us.

Quick Apply

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