Top 10 Adminstrative assistant sr.level Jobs

US Communications Assistant
Guttmacher Institute —New York, NY
- $53,572 - $59,236 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Health insurance
1d
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VPM Management, Inc —Irvine, CA
- $45 - $50 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
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Adminstrative Assistant
Sunmount Paving Company —Justin, TX
- Seasonal
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- Microsoft Outlook
- Office
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ADMINSTRATIVE ASSISTANT - ASR Corporate Office, Hauppauge, New York
ASR INTERNATIONAL —Hauppauge, NY
- $55,000 - $65,000 a year
- Full-time
- Background check
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- Mid-level
- AD&D insurance
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Executive Administrative Assistant (ETS)| Temporary
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Lakay Health Services —Germantown, MD
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26/27 Senior Administrative Assistant- Chief Operations Officer, 1.0 FTE
Durango School District 9-R —Durango, CO
- $25.20 - $26.84 an hour
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LEGAL ASSISTANT III - 41000264
The State of Florida —Tampa, FL
- $46,805.98 a year
- Full-time
- Microsoft Word
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Executive Administrative Assistant
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US Communications Assistant

Guttmacher Institute -
New York, NY

Apply Now

Job Details

Full-time
$53,572 - $59,236 a year
1 day ago

Benefits

Paid parental leave
Health insurance
Dental insurance
Tuition reimbursement
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Research

Full Job Description

Location

Washington, DC or New York, NY

Status

Full- Time

Reports to

Emma Stoskopf-Ehrlich

Organization

Founded in 1968, the Guttmacher Institute is a global leader in advancing sexual and reproductive health and rights. Through a unique and interrelated program of high-quality research, evidence-based advocacy and strategic communications, the Institute works to generate new ideas, encourage enlightened public debate, and promote sound policy and program development; its overarching goal is to ensure the highest standard of sexual and reproductive health and rights for all people worldwide. The Institute is engaged in building a more inclusive, transparent and equitable organization.

Position summary

The U.S. Communications Assistant is an important part of Guttmacher’s domestic communications team, working collaboratively with mid and senior-level staff across divisions to help implement strategies to inform and shape public debate on sexual and reproductive health and rights issues in the United States. This position works closely with the rest of the communications team, as well as the domestic research and policy teams, by assisting in the creation and dissemination of communications materials across various communications channels (including the Guttmacher website, email list and social media accounts), monitoring and documenting the impact of these efforts, and providing other project support (such as media list building and other research support). This position reports to the Principal US Communications Strategist.

Responsibilities

Communications Support

Help draft and project manage the production of communications materials,including digital products,in collaboration with senior communications staff and cross-divisional project members
Assist in disseminating communications materials to the Institute’s email list,website, social media channels and media contacts
Assist with preparing materials for publication on our website
Provide research assistance to the domestic communications and policy team, retrieving and synthesizing information from internal and external sources as appropriate (including from previously published Guttmacher materials and news coverage we have shaped or generated);
Help with researching and drafting articles and materials, including having a by line as appropriate, and assisting with facilitating review processes and other project management
Contribute to rapid response efforts and support preparing for major events like relevant Supreme Court decisions
Monitor and document news coverage and other impacts of domestic communication team’s work, including tracking media citations, reporter requests and other relevant metrics
Research journalists and assist in updating media lists
In coordination with other staff,help with social media scheduling,posting, and monitoring; draft scripts and otherwise support planning and production of video content for digital channels
Assist with preparing event materials,including presentations,backgrounders and briefing materials for speaking engagements, meetings and conferences as needed
Respond to info inbox email requests for Institute materials and general information
Prepare project reports for staff,board,funders and keystakeholders as needed
Represent the Institute at relevant coalition meetings and conferences
Adminstrative Support
Prepare and review expense reports as needed
Coordinate participation ofcommunications staff at domestic conferences and shipping of Guttmacher materials for events as needed
Provide internal meeting support through scheduling,note-taking,tracking needed follow-up and keeping colleagues up-to-date on project timelines and responsibilities
Coordinate meeting logistics for internal and external meetings
Maintain the US Comms Guttmacher publication tracker
Create and maintain Asana boards for US comms-related projects
Perform other job-related tasks as assigned.

Qualifications and Skills

Minimum of 1-2 years of relevant experience
Strong written and verbal communication skills,organizational skills with careful attention to detail
Demonstrated ability to multi-task and handle a range of time-sensitive administrative and communications responsibilities
Demonstrated ability to collaborate cross-functionally, follow direction from multiple stakeholders, and work independently with initiative
Experience working in a fast-paced environment
Comfortable liaising with a variety of audiences while representing the Guttmacher Institute in a professional and culturally competent manner
Proficiency with Microsoft Word,Excel,Outlook,andPowerPoint
Experience using social media platforms and AI tools responsibly
Familiarity with web content management systems (e.g. Drupal), email marketing platforms (e.g. Mailchimp), and design tools (e.g. Canva) is a plus

Salary and benefits

Salary starting at $53,572 to $59,236, and will be commensurate with experience. This range is specific to the New York and DC area, and base pay may vary depending on a wide range of factors. This is a union position. New hires are typically brought into the organization between the minimum to midpoint of the salary range posted depending on knowledge, skills and experience, and qualifications. Internal equity considerations will be reviewed before making a final offer. The Guttmacher Institute practices a hybrid work schedule, requiring in-office attendance currently 4 days per month.

We offer excellent benefits, including medical, dental, vision, and life insurance; vacation, personal, and sick time; paid parental leave; tuition reimbursement; commuting subsidy; and a 401(k) plan with employer match.Guttmacher Institute strives to provide the training and support for staff needed to be successful in their positions and to grow professionally.

How to Apply

submit resume and cover letter

Please note that telephone inquiries will not be acknowledged. No agencies, please.

Guttmacher is an Equal Employment Opportunity employer

The Guttmacher Institute seeks to foster a diverse, inclusive and equitable work environment, wemployees’ talents are valued and recognized as an asset to the achievement of our mission. We endeavor to make the application process accessible to all users. If you need assistance learning about or applying to our employment opportunities, please contact our human resources department at (212) 248-1111 or [email protected].

Apply Now

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