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AP/AR Specialist

Cal-a-Vie Health Spa -
Vista, CA

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Job Details

Full-time
$27 - $30 an hour

Qualifications

Accounts receivable management
Word processing
High school diploma or GED
Payroll
Clerical experience
10 key typing

Full Job Description

ABOUT THE COMPANY

Cal-a-Vie Health Spa is a world-renowned, award-winning all-inclusive luxury wellness resort located in the scenic hills of North County San Diego. Inspired by the charm and elegance of the French countryside, Cal-a-Vie offers an immersive, transformational retreat that blends personalized wellness, world-class fitness, holistic spa therapies, and Michelin-inspired cuisine.

Recognized by Condé Nast Traveler 5 years in a row, Travel + Leisure, Forbes, U.S.A Today & Newsweek, Cal-a-Vie has been named among the Top Destination Spas in the world for multiple years running. From our intimate 32-guest setting to our exceptional 5 to 1 guest-to-staff ratio, we create an unparalleled level of care and service rooted in luxury hospitality.

Our mission is to empower every guest to experience profound well-being however that may be for them, and to create a supportive and inspiring workplace where passionate professionals can thrive in their careers.

POSITION PURPOSE

Accounts Receivable, Payroll support, Petty Cash, and other accounting/clerical tasks.

ESSENTIAL FUNCTIONS

Accounts Payable:
- Set up and maintain vendor files
- Processes invoices for payments, maintain purchase order files
- Mail checks and file paperwork
- Request and maintain Certificate of Liability forms, W-9 forms and Hold Harmless Agreements from vendors and service providers
- Enter document information on vendor log, keep current forms in binder
- Process resale certificates, complete credit applications and supply potential
- Maintain and update company credit information with vendors
Accounts Receivable:
- Oversee guest charges from other departments
- Prepare email and/or mail guest statements when requested
- Audit guest bills when questions arise
Petty Cash:
- Keep a running total of cash in box – weekly
- Reimburse managers/employees for receipts – daily
- Replenish front desk cash bag and reconcile receipts – weekly
- Replenish and maintain driver bags, cash and receipts – weekly
- Balance cash and supply Controller with log of expenditures – weekly
Support Tasks:
- Help in creating Accounting / Admin binders
- Help maintain and organize accounting storage boxes, cycle boxes in storage unit
- Assist in processing and mailing year-end tax forms: W-2, 1099, and 1096

POSITION QUALIFICATIONS

Education/Certification: High School Diploma

Knowledge: Understanding of debits, credits, general ledger accounts

Experience: Minimum five (5) years’ experience in A/P, A/R, payroll support and handling clerical tasks. Prefer experience in hospitality industry.

Skills/Abilities: Exceptional interpersonal, verbal and written communications skills; well versed in Excel and Word; Accounting and hospitality software experience; 10-key by touch; Strong organizational skills and detail oriented; Ability to understand when confidentiality is necessary; Ability to get along with co-workers and work as a team; Ability to react quickly to resolve problems or conflict; Able to handle high stress in the work environment and turn it into positive energy in the department.

Availability: Monday-Friday hours are from 8am to 4:30pm, some overtime.

WORKING CONDITIONS AND ENVIRONMENT

(i.e., necessary travel, unusual work hours, unusual environmental conditions, etc.)

Analysis of Physical Demands (Walking, lifting, equipment, operation, etc.)

Must be able to lift up to 10 lbs. 1-33% of the time
Ability to bend, kneel, squat, or sit for intermittent periods 67-100% of time
Repetitive movement of arm at shoulder for intermittent periods 67-100 % of time
Repetitive movement of both hands for intermittent periods 67-100% of time
Pushing/Pulling up to 10 lbs. 67-100% of time
Ability to twist neck for intermittent periods 67-100% of time
Frequently required to speak and hear

Quick Apply

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