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Assistant Grants Manager

Princeton University -
Princeton, NJ

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Job Details

Full-time
$70,000 - $80,000 a year

Qualifications

Optimizing workflow processes
Confidential information handling
Continuous improvement
Data-driven problem-solving

Full Job Description

Overview:

The Omenn-Darling Bioengineering Institute seeks an Assistant Grants Manager to support the administration of research grants for our faculty, students, and research staff in a dynamic research-intensive environment. Under the supervision of the Financial Operations Manager, the Assistant Grants Manager's primary responsibilities will include all pre- and post-award activities related to the various sponsored research projects. Such projects include, but are not limited to, the administration of interdisciplinary university- and industry-sponsored research initiatives. Assist with other grants management projects as assigned.

Responsibilities:

Pre-Award Activities:

Guide the PI through the application process, working with assistants as appropriate, and ensuring that requirements for each proposal are fulfilled as described by the program announcement
Prepare the budget and the budget justification
Prepare and/or review administrative documents required for applications
Process subcontract agreements
Prepare proposal submissions to the Office of Research and Project Administration (ORPA) and applicable funders through the Princeton University Grants Management System and/or the appropriate sponsor system, such as Grants.gov, NIH ASSIST, Workspace, NSF Fastlane, or directly to the funding agency/foundation as necessary
Confirm that proposals are submitted to and received by the agency before the sponsor's deadline
Distribute funding opportunities for internal competition for awards/prizes to faculty, maintain spreadsheet to track nominations, and facilitate submission

Post-Award Activities:

Work with PI to carefully monitor effort and spending on awards and ensure compliance
Identify erroneous charges and prepare cost transfer documentation for PI review and submission as necessary
Review all Notices of Award and notate internal systems with special restrictions or conditions of the award
Assist the Grants Manager with all closeouts
Review and provide analysis of monthly 12-month faculty projections
Prepare long-term projections for individual faculty under guidance of grants manager
Process any administrative or budgetary sections of reports and assist Sponsored Research Accounting in preparing interim and final financial reports when needed
Review and approve requisitions for equipment and all travel and expense reports (Concur) on sponsored projects for compliance
Process sponsored research journal entries and labor accounting adjustments, as needed
Work with other universities and sponsors on the transfer or relinquishment of grant awards
Actively alert PIs of upcoming renewal deadlines and annual progress reports

- Maintain a working knowledge of all government rules and regulations pertaining to sponsored research; - Disseminate and enforce financial policy with colleagues

Assist with other projects as assigned.

Qualifications:

Essential:

Bachelors degree or equivalent
Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance.
Excellent organizational and interpersonal skills, as well as written and verbal communications skills.
Ability to exercise independent judgment to plan and prioritize diverse workload, meet frequent deadlines, take initiative, self-motivate and function autonomously.
Excellent data gathering skills and the ability to creatively solve problems and formulate/implement process improvements.
Ability to manage multiple priorities in a fast paced, changing environment;
Must maintain strict confidentiality of personnel and salary information.

Preferred:

Experience with Princeton University Systems and Software including PeopleSoft, Prime Financials, ERA, Labor Accounting and the Information Warehouse.
Familiarity with University Resources (ORPA, Office of Finance and Treasury, Sponsored Research Accounting).
Familiarity with Princeton's administrative procedures and policies.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No Experience Level: Associate : #LI-ZY1 Salary Range: $70,000 to $80,000

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