Top 857 Construction coordinator invoicing Jobs

Irrigation Administrator
Rexius —Bend, OR
- $24 - $25 an hour
- Full-time
- Mid-level
- Office
- 3 years
8d
Construction Project Coordinator - Telecom
Valhalla Industries, Inc. —Tacoma, WA
- $60,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Analysis skills
- Health savings account
- Disability insurance
Quick Apply
Heavy Equipment Auction and Sales Coordinator (NYC Metro and Long Island)
Altec Industries, Inc. —New York, NY
- $85,000 - $100,000 a year
- Online Application
- Hybrid work
- Customer service
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- Mid-level
- Paid holidays
- Health insurance
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Project Coordinator
CFS Interiors & Flooring —Saint Paul, MN
- From $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- Health insurance
Quick Apply
Project Coordinator
Summit Energy Group, LLC —Belgrade, MT
- $28 - $30 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Fuel card
- Health savings account
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2d
Senior Construction/Remodeling In-Office Manager/Project Coordinator (10+ yrs ADMIN EXP REQ)
Get It Rite Construction LLC —Zimmerman, MN
- $30 - $50 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
2d
Excavation Accounting Coordinator
MD Landscaping —Driggs, ID
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Disability insurance
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Construction Senior Project Manager (Mission Critical + Data Center)
Gardner Builders —Minneapolis, MN
- $125,000 - $200,000 a year
- Background check
- Google Workspace
- Construction site
- Paid parental leave
- Health savings account
Bid Coordinator/Estimator
Confidential —Woodland, WA
- $22 - $29 an hour
- Full-time
- Customer service
- Office
- Math
- Health insurance
- Dental insurance
Quick Apply
9d
Billing & Accounts Receivable Coordinator (QuickBooks)
LW Bills Company —Georgetown, MA
- $22 - $27 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Disability insurance
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Construction Coordinator
Direct Line Communications —Bloomington, IL
- Full-time
- Office
- High school diploma or GED
- Organizational skills
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Project Manager (Electrical)
CR Meyer —Oshkosh, WI
- Full-time
- Microsoft Excel
- Construction site
- 5 years
Quick Apply
4d
Unit Writer / Project Billing Coordinator (Utility Power Distribution)
Infratech Corporation —DeLand, FL
- $30 - $40 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Lead Project Manager
Service Electric Company, a Quanta Services Co —Indianapolis, IN
- $123 - $1,234 a year
- Full-time
- Microsoft Excel
- Construction site
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
DEP Construction Services, LLC —Moon Township, PA
- $20 - $25 an hour
- Full-time
- Google Workspace
- Customer service
- Mid-level
Quick Apply
2d
Business Process & AI Coordinator
Excell Refrigeration —Riviera Beach, FL
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
9d
Parts & Customer Operations Coordinator
Statewide Equipment Sales & Service —Parowan, UT
- $19.50 - $23.50 an hour
- Full-time
- Dealership
- Administrative experience
- Computer skills
Quick Apply
Office Flooring Project Coordinator/ Purchase Specialist
American Flooring Professionals —Graham, NC
- $45,000 - $55,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
3d
Generator Install Technician
Current Electric —Wauwatosa, WI
- $22 - $52 an hour
- Full-time
- Construction site
- Customer service
- No experience needed
- Health savings account
- Paid holidays
Quick Apply
Accounting Coordinator
Herbst Electric —Cleveland, OH
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply

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Irrigation Administrator

Rexius -
Bend, OR

Apply Now

Job Details

Full-time
$24 - $25 an hour
8 days ago

Qualifications

High school diploma or GED

Full Job Description

Need Help Applying: Call Andy Call Karen "Hablo Español"

Job Type: Full-time

Pay: $24-$25/hr D.O.E.

Job Summary:

The Irrigation Administrator provides essential administrative and operational support to the Irrigation Service Coordinator to ensure the smooth execution of irrigation repairs, service calls, seasonal turn-ons/blowouts, and small installations. This role serves as the primary intake support for incoming service requests, handles routine client confirmations, processes completed work orders, and handles subsequent billing. By managing the heavy flow of paperwork and initial client communications, the Irrigation Administrator helps maintain accurate logs, maximize technician efficiency, and ensure timely invoicing.

Essential Duties:

Service Intake & Triage: Receive incoming irrigation service requests via phone and email. Gather initial job details, triage the urgency of the request, and collect required documentation or signed contracts before passing them to the Coordinator for scheduling.
Client Confirmation & Updates: Reach out to clients to confirm scheduled appointments, collect pre-service acknowledgments, and notify them of minor delays or schedule adjustments as directed by the Coordinator.
Work Order Processing & Data Entry: Verify completed work orders and service tickets against field tech entries in Google Workspace apps (Sheets, Forms, Calendar). Ensure all technician notes, parts used, and hours spent are complete and accurate.
Billing & Invoicing Support: Prepare and draft initial billing statements and invoices based on verified Job Progress Report (JPR) entries, passing them to the Coordinator or Business Manager for final approval.
Technician Support: Help communicate basic job details, gate codes, or map locations to technicians. Assist the Coordinator in compiling and organizing startup or blowout folders in Google Drive. Update Technician schedules as needed, keeping Coordinator apprised of any changes.
Service Log Maintenance: Keep client account notes, service histories, and communication logs accurate, organized, and up to date.
Meeting Documentation: Attend weekly Irrigation Service Meetings and accurately document notes, tracking backlog items and action steps discussed by management.
Recurring Business Support: Assist in sending out service agreements for recurring irrigation service contracts and evergreen accounts to existing clients.

Time Tracking Reconciliation: Assist the Coordinator in cross-referencing technician timecards with completed daily work orders to ensure accurate labor tracking.

Seasonal Responsibilities

Spring (Startup Season): Assist with the massive influx of incoming activation calls and emails. Pre-populate Google Calendar/Drive files with historical system data for technicians before they hit the field.
Summer (Peak Repair Season): Handle routine status calls from anxious clients during high-heat breakages; process a high volume of completed repair tickets daily to keep the billing cycle moving fast.
Fall (Winterization Season): Assist with the high-volume coordination of mass blowout scheduling; send out preparation checklists to clients (e.g., clear access to backflow devices, shutting off inside valves).
Winter (Planning & Reconcile Season): Assist the Coordinator with digital file cleanup, updating client notes, auditing route data from the past season, and archiving closed work orders.

Safety

Follow all OSHA regulations that pertain to your job.
Report any work hazards to your lead, supervisor, or manager immediately.
Use personal protective equipment (PPE) as needed for the activities that will be assigned to you.
Participate in all safety protocols and procedures training that are relevant to your position.
Report and document all work-related job injuries and accidents on the provided form.
Attend and participate in annual safety training.

Knowledge / Skills / Abilities:

Ability to embrace and meet our standards of Excellence – REI

Reliability

o Doing what we are expected to do

o Being honest and accountable for our actions

o Being on time and on task

o Always doing what we say we will

Effort

o Working hard and consistent

o Committed to doing our jobs extremely well

o Making great products

o Providing great service

Integrity

o Honesty and Transparency

o Communicating professionally and respectfully

o Acting in the best interest of others

o Choosing the right thing over the easy thing

Organization & Detail Orientation: Exceptional capability to maintain order among hundreds of moving digital files, work orders, and client notes without losing accuracy.
Communication Skills: Professional, clear, and empathetic phone and email etiquette, especially when dealing with clients experiencing active property leaks or irrigation emergencies.
Software Proficiency: Skilled in Google Workspace (Calendar, Forms, Sheets, Drive) and Microsoft Office. Quick to learn proprietary scheduling or invoicing software.
Cooperative Spirit: Ability to take direction well, working seamlessly as a support teammate to the Coordinator and field technicians.
Self-Starter Mentality: Ability to independently manage repetitive administrative workflows and keep data clean without constant supervision.

Education / Experience:

High school diploma or equivalent.
Minimum of 3+ years of relevant experience in a heavy customer service or administrative role.
Experience in a trade, construction, or landscape dispatch/service office environment is highly preferred.

Special Requirements/Certifications/Licenses: N/A

Physical and Environmental Requirements:

May be required to lift up to 35 lbs.
Hand-eye coordination and hand, arm, and finger mobility for detailed data entry and computer work.
Active movement throughout the day: sitting, walking, standing, bending, reaching, etc.
Vision: close vision, color vision, and ability to adjust focus for extended computer screen work.
Hearing: able to satisfactorily communicate with customers, vendors, and staff members clearly over the telephone and in a bustling office setting.
Exposure to moderate noise levels.
Exposure to a fast-paced, high-volume environment during peak seasonal swings.

Additional or different duties may be assigned occasionally at the employer’s discretion.

Apply Now

Refine Your Search

construction coordinator invoicing jobs

Irrigation Administrator

Construction Project Coordinator - Telecom

Heavy Equipment Auction and Sales Coordinator (NYC Metro and Long Island)

Project Coordinator

Project Coordinator

Senior Construction/Remodeling In-Office Manager/Project Coordinator (10+ yrs ADMIN EXP REQ)

Excavation Accounting Coordinator

Construction Senior Project Manager (Mission Critical + Data Center)

Bid Coordinator/Estimator

Billing & Accounts Receivable Coordinator (QuickBooks)

Construction Coordinator

Project Manager (Electrical)

Unit Writer / Project Billing Coordinator (Utility Power Distribution)

Lead Project Manager

Operations Coordinator

Business Process & AI Coordinator

Parts & Customer Operations Coordinator

Office Flooring Project Coordinator/ Purchase Specialist

Generator Install Technician

Accounting Coordinator

I want to receive the latest job alert for construction coordinator invoicing

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