POSITION OVERVIEW
The Controller reports directly to the General Manager (GM) and supports management on all financial data, analysis, and processes relevant to the day-to-day operation of the Club. This hands-on individual will ensure accurate financial processing such as payroll, accounts payable, accounts receivable, and expense reports. They will guarantee the timely completion of monthly and annual financial reporting, including yearly financial reviews/audits. The Controller will develop policies to control and coordinate accounting, auditing, budgets, taxes, and related activities and records; develop, establish, and administer procedures and systems pertaining to financial matters; and prepare financial statements, forecasts, and analyses for all administrative and managerial functions. The Controller will maintain all accounting records and be responsible for developing, analyzing, and interpreting statistical and accounting information. The Controller will evaluate operating results in terms of costs, revenues, budgets, policies of operation, trends, and increased profit possibilities.
COMPENSATION – HIGHLY CONTINGENT ON EXPERIENCE; 100K – 150K; 401K; BCBS GROUP MEDICAL; VACATION/SICK PAY; PHONE ALLOWANCE.
WEST TEXAS IS THE BEST PLACE TO RAISE A FAMILY OR JUST GET OUT OF THE RAT RACE. DYESS AFB IS UNDERGOING A 1.6 BILLION MODERNIZATION AS ONE OF THREE B-21 RAIDER BASES. ABILENE ALSO HAS THE LARGEST DATA CENTER IN THE WORLD BEING BUILT.
FINANCIAL MANAGEMENT:
· Provide guidance in financial decision-making, compiling facts and data to support processes.
· Analyze financial information, create timely projections, and advise all Club departments on performance.
· Ensure all financial documents are up to date and effectively formatted for communication with decision-makers.
· Manage daily cash operations, including monitoring bank account balances and allocating collections to the appropriate accounts to ensure accurate cash positioning and liquidity.
· Monitor and report on capital expenditure projects, tracking budgets, timelines, and variances to ensure accurate financial oversight and timely communication to the GM and relevant stakeholders.
· Provide departments with financial and operational data, ensuring accuracy and timely operational decisions.
· Research and implement the latest technology trends to enhance efficiency and communication.
· Oversee the club's IT support needs and purchases, whether outsourced or internal.
PROJECT MANAGEMENT:
· Manage the budget process, cash flow, and expectations for project preparation, approval, execution, and monitoring; collaborate with the GM and department heads to ensure understanding, ownership, and buy-in; and ensure the budget is realistic.
· Provide real-time or timely reports on financial issues impacting project budgets and timelines.
COMPLIANCE AND FINANCIAL REPORTING:
· Ensure there are no material weaknesses found in the annual review/audit.
· Submit all financial reports and tax forms accurately and in a timely manner.
· Maintain a formal policy of internal controls and monitor policy compliance throughout the club.
· Monitor, project, and routinely report cash flow.
· Participate in selecting the Club’s insurance policies and monitor property and casualty insurance policies to ensure asset protection.
· Serve as Trustee for the Club’s 401(k) Retirement plan and maintain all plan asset records and documents.
STRATEGIC GUIDANCE:
· Direct financial operations with the club's GM and develop policies regarding accounting, auditing, budgeting, revenue, and cost control procedures.
· Develop, implement, and maintain planning and budgeting processes that are proactive, structured, and transparent.
· Analyze cash flow, cost control, and expenses to pinpoint potential areas for improvement.
· Anticipate unfavorable financial results or variances, conduct research, and offer preliminary explanations and appropriate countermeasures.
· Support monthly reviews with management teams and provide weekly reporting and monthly financial and operational outlook forecasting.
COMMUNICATION:
· Must have strong IT experience with software. Communicate and coordinate financial activities with the Board, Treasurer, Finance Committee, and membership at large.
· Attend Board meetings, Finance Committee meetings, and other committee meetings to answer financial questions.
· Serve as an engaged leader who drives financial controls and results, offering consistency, timeliness, and accuracy of finances and reporting.
SKILLS QUALIFICATIONS:
· Excellent knowledge of finance, accounting, and financial management techniques.
· Proficient in analyzing, interpreting data, and preparing reports.
· Strong IT skills, the club currently uses Jonas Software.
· Create and maintain advanced Excel spreadsheets for budgeting, forecasting, reporting, and analysis.
· Strong verbal and written communication skills with the ability to understand and follow verbal and written instructions in English.
· Skilled in maintaining professional relationships with superiors, co-workers, members, and vendors.
· Effective multitasking capabilities in a fast-paced environment.
· Possesses "Hospitality DNA" and thrives in a team-oriented environment, meeting deadlines consistently.
· Demonstrates an "executive presence" with excellent presentation and communication skills.
· Experience working with volunteer Boards and committees is a plus.
· Strong working knowledge of current technology and software programs.
· Proficient in the administration of 401k and defined benefit retirement plans.
· Ability to gather relevant inputs from individuals across various functions and experience levels for informed forecasting and analysis.
· Committed to stewardship for ensuring financial stability through well-managed and fiscally responsible processes.
· Experience in Clubs, start-ups, and the like is a plus.
· Experience with construction and renovation projects and reporting on both is desired.
EDUCATIONAL AND CERTIFICATION QUALIFICATIONS
· Bachelor's Degree from a four-year college or university with a concentration in Finance or Accounting combined with a minimum of five years of related experience and/or training.
· Private Club experience preferred but not required.
EMPLOYMENT ELIGIBILITY VERIFICATION
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Club is open 6 days per week, 12 months per year.
Age of Club: 105 years
Number of Members: 1,640
Average Age of Members: 60
Club Ownership: Member-Owned
Golf Facilities
36 holes par 72
Racquet Sports
Racquet facilities 13 Tennis; 15 Pickleball
Swimming Facilities
1 Outdoor resort style; one indoor pool for fitness and kids parties
Fitness Facilities
One large indoor facility with Group Fitness, Pilates, and two tennis courts; One small senior facility.
Dining Facilities
1 newly remodeled modern Upscale Dining Room
1 new upscale Lounge/Bar
Men's 19th Hole: Women’s 19th Hole
Several private rooms and large Ballroom can accommodate 400-500. English Pub
Pay: $100,000.00 - $150,000.00 per year
Benefits:
- 401(k)
- Cell phone reimbursement
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
