Top 591 Crew scheduler Jobs

Project Scheduler
Simon Hegele Healthcare Solutions —Wood Dale, IL
- From $62,842 a year
- Weekends as needed
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
8d
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Contour —Smyrna, TN
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Cape Fox Federal Integrators —Indian Springs, NV
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Facilities Scheduler
General Dynamics - Bath Iron Works —Bath, ME
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Flight Follower
IFL GROUP —Waterford, MI
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- Weekends as needed
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Surf Internet —Elkhart, IN
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Project Scheduler

Simon Hegele Healthcare Solutions -
Wood Dale, IL

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Job Details

Full-time
From $62,842 a year
8 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Excel
Resource allocation (project management tasks)
Microsoft Outlook
Spreadsheets
Service scheduling
Staff scheduling
ERP systems
Team scheduling
English
Microsoft Office
High school diploma or GED
Schedule management
Schedule creation
Capacity planning
Workforce management
Technical Proficiency
Project scheduling
Logistics planning

Full Job Description

When you work at Simon Hegele Healthcare Solutions, you're connected to diverse communities working together to solve the most critical healthcare challenges. Our customers, medical device manufacturers, value innovation and count on us to provide specialized installations and logistics services.

When you join our diverse team, you will collaborate and learn alongside employees from all areas of our company. We are dedicated to giving our employees a home for personal and professional growth.

We are seeking a highly organized and detail-oriented Project Scheduler / Dispatcher to coordinate field resources, optimize project schedules, and support successful project execution. This role serves as the central hub between project teams, back office and customers to ensure resources are deployed efficiently and projects stay on schedule. This role is responsible for the weekly planning of installation schedules for our field installers based on their geographic location (we operate nationwide), modality certifications and skills set to maximize resource efficiencies.

The ideal candidate thrives in a fast-paced environment, excels at multitasking, and possesses strong scheduling, logistics, and communication skills. This position requires the ability to quickly adapt to changing priorities while maintaining exceptional customer service and operational efficiency.

Essential Position Functions:

Scheduling & Resource Planning

Create, maintain, and publish weekly schedules for field personnel and project teams.
Assign technicians, crews, vehicles, equipment, and other resources based on availability, qualifications, certifications, and geographic location.
Balance workforce capacity with project timelines and customer requirements.
Identify and resolve scheduling conflicts, coverage gaps, and last-minute changes.

Dispatch & Operations Coordination

Serve as the primary point of contact for daily dispatch activities.
Communicate work assignments, schedule updates, and project changes to Operational Admin Team
Provide timely project escalations to operations and key stakeholders and come up with proactive solutions to any evolving issues.

Administrative & System Management

Maintain accurate scheduling, dispatch, and project records within company systems.
Update job statuses, resource assignments, and project notes.
Ensure project documentation and operational records are complete and accurate.
Maintain confidentiality of company, customer, and personnel information.

Competency Requirements:

High school diploma or equivalent required.
Associate's degree or Bachelor's degree in Business, Operations, Logistics, Supply Chain, Project Management, or a related field preferred.
Minimum 2–3 years of experience in dispatching, workforce scheduling, logistics coordination, project coordination, or operations support.
Experience coordinating multiple projects, crews, or field resources simultaneously.
Proficiency with scheduling, dispatch, ERP, or workforce management systems.
Strong Microsoft Office skills, particularly Excel and Outlook.

General Requirements:

Technical Skills

Scheduling and workforce planning
Logistics and transportation coordination
Resource allocation and capacity planning
ERP, scheduling, and dispatch software proficiency

Professional Skills

Excellent verbal and written communication
Strong customer service orientation
Ability to prioritize and manage multiple tasks
Exceptional attention to detail
Strong organizational and time-management skills

Analytical Skills

Problem-solving and decision-making
Schedule optimization
Critical thinking and resource planning
Ability to analyze operational challenges and implement effective solutions

Personal Attributes

Adaptability in a fast-paced environment
Accountability and ownership
Professionalism and confidentiality
Team-oriented mindset with strong interpersonal skills
Ability to work independently and autonomously
Ability to work weekends and after normal business hours

Preferred Qualifications:

Experience supporting field service, construction, healthcare equipment installation, or technical operations environments.
Knowledge of transportation and logistics processes.
Experience working with geographically dispersed teams.

Job Type: Full-time

Pay: From $62,842.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Did you read the entire job ad incl. the starting salary?

Experience:

Project scheduling: 2 years (Required)
ERP systems: 2 years (Required)
Microsoft Excel: 2 years (Required)
Microsoft Office: 2 years (Required)

Work Location: Hybrid remote in Wood Dale, IL 60191

Quick Apply

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