JOB
First Review of Applications: July 6, 2026
The recruitment is open until filled and subject to closure at any time.
The City of South Pasadena is committed to fostering a culture of
Collaboration,
Accountability,
Courage,
Ownership,
Professionalism, and
Service Excellence. Candidates are expected to demonstrate these values in their work and interactions with colleagues and the community.
Purpose
Under administrative direction, manages the City’s public works programs, including Administrative and Operations & Maintenance Divisions. Programs and activities within Operations & Maintenance Division include maintenance of streets, sewer, fleet, facilities, water production, utility systems, contract administration, and customer service; under Administrative Division include engineering, environmental services, and administrative operations, coordinates the development and execution of complex capital projects. Both divisions provide highly responsible and complex administrative support to the Director of Public Works. May also act in the absence of the Director of Public Works.
Distinguishing Characteristics
This single-incumbent managerial and professional class serves as a division-manager with specific responsibility for Public Works Department related functions and reports directly to the Director of Public Works. This class is designated as “at-will” and is exempt from the classified service; the incumbent shall serve at the pleasure of the City Manager. An employee in this class exercises supervision over multiple functions through assigned managers and supervisors and exercises considerable discretion and independent judgment in the performance of assigned duties, based on extensive experience and training in municipal public works engineering and field operations.
Supervision Exercised
Exercises direct and indirect supervision over supervisory, professional, technical, clerical, field, and paraprofessional staff. EXAMPLE OF DUTIES
The duties listed below are examples of the work typically performed by the employee in this position. The employee may not be assigned all duties listed and may be assigned duties which are not listed below.
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Develops and implements goals, objectives, policies and priorities of the assigned division within Public Works; evaluates division plans, policies and procedures to achieve goals and objectives.
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Provide administrative guidance and supervision to support staff in water, parks & recreation, facilities, streets, sewer, engineering, environmental services, administration, contract maintenance and customer service.
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Manage and participate in the development and implementation of department goals, objectives, policies and procedures, and priorities for assigned division.
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Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; and direct the implementation of improvements.
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Participate in the selection, training, evaluation, and motivation of public works staff; work with employees to correct deficiencies and implement discipline and termination procedures when appropriate.
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Plan, prioritize, assign, supervise, review, and participate in the work plan for assigned division; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
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Prepares and/or participates in preparation of applications for State and Federal funds or grants; monitors compliance with applicable terms of such grants.
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Prepare and manage budget, including identification of staffing, equipment, material, and supply needs; assist in the preparation of project costs; monitors and approve expenditures.
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Supervises and participates in the preparation and evaluation of requests for proposals relating to assigned projects; directs the preparation of project cost estimates for competitive bidding.
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Manage and administer consulting and other related contracts; review work to ensure compliance with specifications, and ensure compliance with codes, ordinances, and standards.
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Serve as a liaison for the department with other City departments, divisions, and outside agencies; negotiate and resolve significant and controversial issues.
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Provide staff support to boards and commissions; attend and participate in professional group meetings; stay abreast of new trends within the department.
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Provide staff support and make formal presentations to the City Council, Commissions, and the general public. Prepares related comprehensive written reports and oral presentations.
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Conduct special surveys and studies, including gather information from other cities and agencies and make recommendations.
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Answer inquiries from the public and staff, review and investigate citizen complaints and service requests ensuring appropriate disposition.
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Assist with the development and implementation of short and long-range planning activities and strategies.
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Create and foster an environment and culture of collaboration, teamwork, innovation, and efficiency.
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Provide technical guidance in water production, sewer, street, parks, and facilities maintenance, general services, utility systems, fleet services, contract maintenance and customer service.
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Direct and manage construction and maintenance of City streets, water, wastewater systems, facilities and fleet maintenance activities.
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Develop fleet management programs and quality control strategies to enhance fleet performance and capabilities; establish standard maintenance repair methods and replacement schedules.
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Maintains inventory of supplies and requisition materials.
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Coordinate stand-by emergency response and/or respond to emergencies.
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Performs related duties and responsibilities as required.
SUPPLEMENTAL INFORMATION
WORKING CONDITIONS AND PHYSICAL DEMANDS
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Ability to operate computer, calculator, telephone, portable radio, copying machine and cash register Ability to understand and respond to the public’s and staff’s requests for assistance both on the phone and in person
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Ability to prepare reports, perform mathematical calculations, count money and sort/file documents
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Ability to sit for two hours at a time Ability to lift up to 40 pounds
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Ability to climb a footstool or ladder for the purposes of retrieving records
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Ability to get from one location to another in the course of doing business
Working Conditions: Environment is generally clean with limited exposure to conditions such as dust, fumes, odors, or noise. Environment is generally clean with some limited exposure to such conditions as dust, fumes, odors, or noise. Computer terminal, copier/scanner, and other office machines are used on a daily basis. Requires traveling throughout the City and adjacent areas, and the attendance of occasional night meetings.
FLSA Status
Exempt
SELECTION PROCEDUREThis recruitment will remain open until filled. Applicants are encouraged to apply early. The City reserves the right to extend the closing date or close this recruitment without notice. Individuals determined to be qualified and best aligned to the position will be invited to participate in the selection process.
APPEAL PROCEDURE
If the application is rejected, the applicant can appeal the rejection to the Personnel Officer within five (5) working days of notice. The Personnel Officer shall review the appeal and affirm the rejection or reinstate the application. The Personnel Officer's decision is final.
HOW TO APPLY
To Apply:
Employment Applications are available online only. Please submit your completed application and attach copies of ALL certificates and licenses in PDF format.
www.governmentjobs.com/careers/spasadenaca
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
EQUAL OPPORTUNITY
The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (626) 403-7239 or email [email protected]. The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work.
FAIR CHANCE ACT
The City of South Pasadena is committed to providing fair opportunities to all applicants, including those with a criminal history. Pursuant to the California Fair Chance Act, we will consider qualified applicants with a criminal history. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. For more information about the Fair Chance Act, please visit https://calcivilrights.ca.gov/fair-chance-act
ABOUT THE CITY
The City of South Pasadena (population 26,047) is a charming community located only eight miles from downtown Los Angeles on the west side of the San Gabriel Valley. South Pasadena is known for its beautiful tree-lined streets, stunning homes, unique small businesses, top-quality schools and a strong commitment to community. South Pasadena is also a full-service city with its own fire, police and water departments.
Occupying 3.44 square miles of flatlands and hillsides, South Pasadena’s unique character makes it one of California’s most desirable locations. The City has a rich history of intact late 19th and early 20th Century neighborhoods and residences, giving it a strong claim as one of the oldest and most historic sites in the San Gabriel Valley. One of the first suburbs of Los Angeles, South Pasadena maintains small-town quality, with charming residential streetscapes, and a historic commercial core, making it one of Hollywood’s favorite suburban filming locations, featured in numerous television and big screen productions.
South Pasadena is frequently recognized as a family and environmentally friendly community. The City enjoys quiet, attractive, walkable neighborhoods and a low crime rate. There are numerous active community organizations in South Pasadena, including the Oneonta Club, WISPPA, South Pasadena Arts Council, AYSO, Little League, Boy Scouts, Girl Scouts, Women’s Club, Chamber of Commerce, South Pasadena Preservation Foundation, Holy Family Church, St. James Church, South Pasadena Tournament of Roses Association, South Pasadena Chinese-American Club, Vecinos and many others. Boasting over 100 acres of parks and playgrounds and more than 21,000 trees, the City’s picturesque environment invites residents and visitors to enjoy numerous opportunities for outdoor recreation. South Pasadena offers an 18 hole, Par-3 golf course, tennis, racquet and pickleball facilities, horse stables and a dog park all in its picturesque Arroyo Seco area.
Small, proud and independent, the City of South Pasadena has preserved its status as a unique community for over a hundred years.
NOTE: The provisions in this job flyer do not constitute an expressed or implied contract; and any provisions contained in this flyer may be modified or revoked without notice.
