Top 13 Direct mail processor Jobs

File Processing Specialist
Wolff-Smg —Macedon, NY
- $20 an hour
- Full-time
- Microsoft Excel
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- Mid-level
- Health insurance
- Dental insurance
Quick Apply
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AMERICAN NEIGHBORHOOD MORTGAGE ACCEPTANCE COMPANY LLC —Ponte Vedra, FL
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File Processing Specialist

Wolff-Smg -
Macedon, NY

Quick Apply

Job Details

Full-time
$20 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off

Qualifications

Computer operation
Microsoft Excel
High school diploma or GED
Attention to detail
Customer relationship management
Organizational skills

Full Job Description

File Processing Specialist

Position Summary

The File Processing Specialist is responsible for receiving, reviewing, processing, and validating electronic data files used for print production, direct mail, fulfillment, and inventory management. This position ensures customer files are accurate, formatted correctly, and processed according to production schedules while maintaining data integrity and confidentiality.

Essential Duties & Responsibilities

Receive, review, and process customer data files for print, mailing, and fulfillment projects.
Verify file layouts, formatting, and data integrity prior to production.
Identify and resolve file discrepancies, missing information, and formatting issues.
Import and export data between internal software systems and client platforms.
Prepare mailing lists and production files according to USPS and client specifications.
Perform data cleansing, deduplication, sorting, and formatting as required.
Coordinate with Managers, Production, and Shipping to ensure project accuracy.
Maintain detailed documentation of file revisions, processing procedures, and project history.
Monitor production schedules to ensure files are processed and released on time.
Assist with quality assurance by validating output files before production.
Protect confidential customer information and comply with all company data security policies.
Troubleshoot file processing issues and communicate solutions to management.
Support continuous improvement initiatives by recommending workflow efficiencies.

Qualifications

High school diploma or equivalent required
Minimum of 2 years of experience in data processing, print production, direct mail, fulfillment, or a related field.
Strong proficiency in Microsoft Excel, including sorting, filtering, formulas, and data validation.
Experience working with CSV, TXT, Excel, and database files.
Knowledge of USPS mailing requirements is preferred, but not required
Experience with mailing software, CRM systems, or production management software is a plus.
Excellent analytical and problem-solving skills.
Strong organizational and time-management abilities.
Ability to manage multiple projects and meet tight deadlines.
High level of accuracy and attention to detail.
Strong verbal and written communication skills.

Physical Requirements

Ability to sit and work at a computer for extended periods.
Occasionally lift up to 25 pounds.
Ability to move throughout the production facility as needed.

Key Competencies

Attention to Detail
Data Accuracy
Time Management
Organization
Confidentiality
Problem Solving
Teamwork
Adaptability
Communication
Quality Assurance
Continuous Improvement

Reports To

Department Manager, Operations Manager, or General Manager

Work Environment

This position operates in both an office and production environment, working closely with Project Management, Production, Shipping, and Fulfillment to ensure customer projects are completed accurately, efficiently, and on schedule.

8:30am to 5:00pm

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

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