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University of Utah —Salt Lake City, UT
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Front End Web Developer
Vital —Portsmouth, NH
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Operations Coordinator

ULU HI-TECH, INC. -
Honolulu, HI

Quick Apply

Job Details

Full-time
$56,000 - $60,000 a year

Qualifications

Technical editing
Company vehicle operation
Driver's License
Documentation tools
Desktop applications

Full Job Description

Job Summary

We are seeking a detail-oriented Operations Coordinator to support asset management operations in Honolulu, Hawaii.

This full-time position is ideal for candidates with strong coordination, teamwork, and organizational skills who thrive in a fast-paced operations environment.

The Operations Coordinator will work closely with the Operations Manager, Program Manager, field technicians, customer service team, and external stakeholders to support daily activities, service coordination, and operation efficiency. This role requires flexibility, strong communication skills, and the ability to manage multiple responsibilities.

Key responsibilities include supporting asset tracking, coordinating field operations, assisting with service requests, maintaining documentation, and ensuring adherence to standard operating procedures (SOPs). Training will be provided to ensure compliance with company processes, systems, and documentation standards.

This position requires strict adherence to established SOPs and the ability to learn and apply operational procedures, systems, and compliance requirements. Candidates must successfully complete Department of Transportation Services Rail Trainings within the first 3 months of employment to gain required site access.

This is a full-time, salaried position based in Honolulu, HI. The ideal candidate is dependable, detail-oriented, and able to support a wide range of operations and asset management functions in a collaborative team environment.

The scope of this role would be broad based and include, but may not be limited to the following areas and responsibilities:

Essential Duties and Asset Management Task:

Ensure all assets are accounted for and properly documented in Maximo and/or other asset control systems or tools as required
Manage procurement of all part and consumables orders, office supplies, tools, etc.
Manage special inventory projects such as periodic audits as directed
Assist operations manager in providing asset management status reports on a weekly and monthly basis
Ensure all part replacements are properly documented in required systems
Validate all physical inventory (part spares) and validate final numbers against Maximo
Manage all aspects of parts repair/replacement process, to include creating the RMA record, shipping to RMA, tracking repair, approvals of initial quote and PO, onboarding returned parts in Maximo and warehouse, and coordinating testing for certain parts
Managing inventory in warehouse ensuring all parts are stored in the correct BIN location
Monitor and track all part locations
Ensure asset data is up to date to support ad-hoc reporting requests
Coordinate part deliveries and requisitions as needed

Card Media Management Tasks:

Coordinate card media deliveries and supply requests as needed
Move, verify, and update card inventory as required
Support inventory reporting requirements as needed
Manage the printing, fulfillment and delivery for all custom card orders
Print and add stickers to HOLO cards as needed

Quality Assurance:

Provide quality assurance support for program software updates, marketing materials, documentation, and communications to ensure the overall quality for deliverables
Support UAT (User Acceptance Test) level verification test plans
Manage and coordinate testing activities
Identify new areas within the program requiring additional quality assurance support and coordinate QA integration

Standard Operating Procedures (SOP):

Maintain existing SOPs
Manage the creation, review and approval of new required asset management SOP
Assist other departments with SOP creation, review and approval as required
Maintain master SOP list and SOP Tracker Spreadsheet

Administrative Duties:

Provide SharePoint administration to ensure all SharePoint sites are accessible, organized and maintained
Maintain the Asset Management department calendar
Provide proofreading for all critical written communication
If needed, manage all aspects of the primary Ulu HI-Tech HOLO office which includes but is not limited to ensuring secure access, ensuring a clean and orderly workspace, handling requests for office supplies, office workspaces, and office equipment
The use of the company car to pick up supplies when requested
Facilitate scheduling and use of any common office areas
Administrative duties such as creating and modifying change approvals, Doc files, Excel sheets, PDFs and any other documents requested
Other duties as assigned

Required Qualifications:

Exceptionally detail oriented and organized
Strong documentation, editing and proofreading skills
Excellent interpersonal and oral communication skills
Excellent problem-solving skills
Strong ability to pivot direction based on shuffling and competing priorities
Ability to successfully maintain and make progress on multiple assignments and ad-hoc requests simultaneously
Aptitude for basic software applications, specifically Microsoft Office

Preferred Qualifications:

An understanding of the key principles of inventory management, supply and demand management, etc.

Ability to learn inventory and other systems such as Maximo, MIMS, and VASA
Experience with productivity tools such as Microsoft Word, Excel, Outlook, SharePoint, Teams
Ability to work independently or in teams

Education/Certifications:

Bachelor's degree or equivalent experience preferred

Requirements:

Ability to work onsite and remotely
Infrequently requires lifting and moving of office supplies, furniture, equipment, and boxes weighing up to 25lbs(assistancewill be provided for heavy objects)
Requires the ability to work at multiple locations in Hawaii and travel to those locations within the same day
A valid driver’s license with good driving record is required

Job Type: Full-time

Schedule:

8 hour day shift
Monday to Friday 8:00am to 5:00pm
Weekends as needed (rare)

Ability to Relocate:

Honolulu, HI: Local residency required– Office is onsite in Honolulu

No relocation assistance provided, only local resident applications will be accepted

Working hours are Monday to Friday 8:00am to 5:00pm

Quick Apply

Refine Your Search

doc control coordinator jobs

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