Top 98294 Document services assistant Jobs

Executive Assistant
SpringTerra Consulting —Aspen, CO
- $120,000 - $160,000 a year
- Weekends as needed
- Google Workspace
- Office
- 3 years
- Paid time off
Quick Apply
Legal Assistant - Estate Planning/Probate
The Geller Law Group —Fairfax, VA
- $45,000 - $55,000 a year
- Full-time
- Hybrid work
- English
- Mid-level
- Office
- Paid parental leave
- AD&D insurance
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10d
Workers' Compensation Claims Assistant
JT2 Integrated Resources —Oakland, CA
- $24 - $30 an hour
- Full-time
- Computer literacy
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
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Senior Executive Assistant in Virginia Beach, Virginia
Atlantic Bay Mortgage Group —Virginia Beach, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- 401(k)
Administrative Assistant
True North Recovery Inc —Wasilla, AK
- $24 an hour
- Full-time
- Background check
- Computer literacy
- Pass drug screening
- Paid training
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Data Entry Assistant
Qureos Inc —Miami, FL
- $18 - $25 an hour
- Full-time
- Office
- Administrative experience
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Administrative Assistant (Part Time/Contract)
Licensed To Count Inc —Remote
- $15 - $17 an hour
- Contract
- Remote
- Microsoft Outlook
- Word processing
- Research
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Office Services Assistant
Aubrey Thrasher LLC —San Diego, CA
- $24 - $28 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Organizational skills
- Health insurance
- Dental insurance
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IP Assistant
Procopio Cory Hargreaves —Palo Alto, CA
- $70,000 - $96,900 a year
- Remote
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Wellness program
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Administrative Assistant
Fresh Madison Market —Remote
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- Full-time
- Remote
- Computer literacy
- No experience needed
- Administrative experience
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2d
Assistant Archivist
ARCHIVES M & G —Manhattan, NY
- $20 - $24 an hour
- Part-time
- Bachelor's degree
- Organizational skills
- In-person
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5d
Title Assistant, Default Services-TSG.
ServiceLink —Irvine, CA
- $25 - $26 an hour
- Full-time
- Remote
- Mid-level
- Office
- High school diploma or GED
Contract Specialist Associate
Artius Solutions —Minnesota
- $30 - $32 an hour
- Full-time
- Remote
- Mid-level
- Administrative experience
- Analysis skills
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Laboratory/Technical Assistant Seasonal
Rutgers University —Piscataway, NJ
- $15.92 - $25.00 an hour
- Full-time
- University
- Bachelor's degree
- Military encouraged
- Paid holidays
- Dental insurance
Entry Level Clerical Admin Assistant (Flexible)
Qureos Inc —Kansas City, MO
- $25 - $38 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
11d
Document Services Assistant I
Zwicker & Associates, P.C. —Andover, MA
- $17.00 - $17.50 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Data entry
- Paid holidays
- Disability insurance
Quick Apply
Student Assistant (NJ Safe Schools)
Rutgers University —Piscataway, NJ
- $18 - $25 an hour
- Part-time
- Writing skills
- Databases
- Analysis skills
- Paid holidays
- Dental insurance
Remote Administrative Assistant
Affordable Living & Supportive Services —Baltimore, MD
- $4,000 a month
- Online Application
- Hybrid work
- Background check
- Bachelor's degree
- Social Work
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10d
Grants Transactions Processing Assistant, Junior
LCG, Inc. —Rockville, MD
- $19.57 - $24.47 an hour
- Remote
- High school diploma or GED
- Associate's degree
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
Public Services Assistant
US Supreme Court of the United States —Washington, DC
- $63,940 - $101,097 a year
- Online Application
- Background check
- Writing skills
- Pass drug screening
- Paid holidays
- Health insurance
8d

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Executive Assistant

SpringTerra Consulting
Aspen, CO

Quick Apply

Job Details

Full-time
$120,000 - $160,000 a year

Benefits

Paid time off

Qualifications

Google Workspace
Interpersonal skills
Executive administrative support
Math
Bachelor's degree
Attention to detail
Managing projects
Productivity software

Full Job Description

About the Role

SpringTerra Consulting is conducting a confidential search on behalf of a private entrepreneur, investor, and family principal based in Aspen, Colorado. Our client oversees a diverse portfolio of business ventures, investments, real estate holdings, and family commitments and is seeking a highly capable, proactive, and exceptionally organized Executive Assistant to provide comprehensive personal and professional support.

This opportunity goes beyond conventional executive support, serving as a trusted partner with the Principal. The Executive Assistant will act as the central hub for communications, scheduling, logistics, and relationship management, ensuring that the Principal remains focused on strategic priorities, decision-making, and high-impact work.

The ideal candidate is proactive, discreet, highly professional, and possesses the judgment to independently manage competing priorities while protecting the Principal’s time, energy, and family commitments. You will play a critical role in helping the Principal maximize impact by translating vision into execution and ensuring alignment across professional and personal commitments.

Location: Aspen, Colorado

Start Date: ASAP

Schedule: Monday–Friday | 8:00 AM – 5:00 PM; after hours and weekends as needed

Compensation: $120,000-$160,000 DOE+ bonus potential based on performance

Who You Are

You are a highly trusted professional who thrives in a dynamic environment where discretion, judgment, and proactive thinking are essential.

You are someone who naturally anticipates needs, brings solutions before problems arise, and creates clarity and organization within a complex and fast-moving environment. You understand that supporting a Principal requires more than managing tasks and know that it requires trust, partnership, sound judgment, and the ability to protect priorities.

You bring:

Unquestionable integrity and the ability to maintain the highest level of confidentiality and discretion.
Strong emotional intelligence with the ability to build meaningful relationships and navigate complex situations with professionalism.
A proactive, resourceful mindset with the ability to identify needs and create solutions independently.
The confidence and judgment to make decisions, prioritize effectively, and manage competing demands.
A calm, steady presence under pressure with the flexibility to adapt as priorities evolve.
Exceptional organizational skills and attention to detail, with the ability to manage complexity without losing sight of the bigger picture.
Professionalism, humility, and a genuine ability to connect with others.
The ability to establish healthy boundaries while protecting the Principal’s time, energy, and personal commitments.
A deep sense of loyalty and commitment to supporting the Principal’s vision, goals, and long-term success.

You understand that excellence in this role comes from being a trusted extension of the Principal and someone who creates efficiency, reduces distractions, strengthens communication, and allows the Principal to remain focused on strategic leadership, key relationships, and high-impact decisions.

Success means anticipating needs before they are expressed, solving problems before they become obstacles, and helping create greater balance between the demands of an evolving professional and personal life.

Key Responsibilities

Executive & Calendar Management

Manage an extremely dynamic personal and professional calendar.
Prioritize meetings, commitments, appointments, and deadlines.
Protect dedicated family time and personal commitments by maintaining clear boundaries and managing scheduling requests appropriately.
Anticipate conflicts and proactively resolve scheduling challenges.
Coordinate meetings with investors, executives, advisors, vendors, and other key stakeholders.

Communication & Relationship Management

Serve as a primary point of contact on behalf of the Principal.
Manage email communications, drafting responses and handling correspondence independently when appropriate.
Filter communications and escalate only high-level strategic matters requiring executive input.
Coordinate communications among business partners, investors, advisors, service providers, household staff, and vendors.
Maintain positive professional relationships while representing the Principal with discretion and professionalism.

Personal & Household Operations

Coordinate nanny schedules and childcare logistics.
Track nanny hours and ensure timely and accurate payroll and payments.
Manage communication with multiple childcare providers and household service vendors.
Coordinate appointments, personal commitments, and family-related scheduling.

Travel & Logistics

Arrange complex domestic and international travel itineraries for both business and personal travel.
Coordinate transportation, accommodations, dining reservations, and travel-related logistics.
Manage travel changes and unexpected disruptions efficiently.

Administrative Operations

Maintain organized records, documents, and confidential information.
Track deadlines, commitments, and follow-up items.
Coordinate special projects and initiatives as assigned.
Assist with basic financial tracking, expense management, and reporting.
Other duties as assigned.

Required Qualifications

Bachelor's Degree required; Economics, Business, Finance, or related field preferred.
3+ years of executive support experience supporting founders, executives, entrepreneurs, family offices, or high-net-worth individuals.
Exceptional organizational and project management skills.
Strong written and verbal communication skills.
Proficiency with Microsoft Office Suite, Google Workspace, and scheduling platforms.
Strong mathematical aptitude and comfort working with budgets, expenses, and financial information.
Ability to communicate confidently and professionally with investors, executives, advisors, and high-profile individuals.

For more information, contact:

[email protected]

Pay: $120,000.00 - $160,000.00 per year

Benefits:

Paid time off

Work Location: In person

Quick Apply

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Public Services Assistant

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